5-Attachment C - Cost Proposal Form (2).xlsx

XLSX spreadsheet 107 KB Posted Jan 20, 2026

Attached to: Point of Interaction (Credit Card Machines)
Solicitation number: CS26-18
Issued by: Utah

About this file

Written by GovTribe AI · Jan 20, 2026

This is a Cost Proposal Form (Attachment C) for RFP CS26-18 issued by the State of Utah Division of Purchasing and conducted by the Utah State Tax Commission for the procurement of Point of Interaction (credit card machines) solutions. Vendors are required to submit pricing for six distinct scenarios representing different implementation approaches: purchase of 10 machines, lease of 10 machines, purchase of 100 machines, lease of 100 machines, purchase of 350 machines, and lease of 350 machines. Each scenario requires complete costing for hardware, software, applications, components, system support and maintenance, and project management fees. All cost proposals must reflect the vendor's technical response and specifications, and must include minimum required items such as end-to-end encryption, hardware shipping, deployment/implementation, remote key loading, warranty or repair, help desk/customer support, and NFC payment enablement, as well as optional items including machine stands and cables/wires. The resulting contract will have a term of five years, with vendors required to guarantee pricing for the first year.

Vendors must submit all costs in the designated format with complete transparency; failure to follow the format may result in proposal disqualification. Any yellow-highlighted cells in the cost schedule require vendor input, and any zero entries or blank cells will be assumed by the State to indicate services provided at no cost or built into other line items. Cost evaluation will be scored based on a comparative methodology wherein the vendor with the lowest proposed price receives 100 percent of available cost points (300 total points across all six scenarios, with 50 points per scenario representing 16.67 percent of total cost evaluation). Other vendors receive points proportional to how their pricing compares to the lowest bid using the formula: Cost Points × (Lowest Proposed Price/Proposed Price), except for Scenario 6 (Lease 350 Units), which uses an alternative formula that awards zero points to any proposal more than double the lowest proposed price.

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Other files

File	Type	Posted
4-Attachment B - Scope of Work.pdf	PDF	Jan 20, 2026
7-Attachment E - Technical Criteria (1).pdf	PDF	Jan 20, 2026
8-Evaluator Score Sheet.xls	XLS spreadsheet	Jan 20, 2026
6-Attachment D - Price List (1).pdf	PDF	Jan 20, 2026
2-Vendor Prerequisites - RFP Agency.pdf	PDF	Jan 20, 2026
1-Claim of Business Confidentiality Updated.pdf.pdf	PDF	Jan 20, 2026
3-Att.-A-Agency-Terms-and-Conditions-GS (9).pdf	PDF	Jan 20, 2026

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Cost Proposal Form

CS26-18 Attachment C - Cost Proposal Form

Points of Interaction (Credit Card Machines)

Vendor Name:

Costing Considerations & Instructions

1. The cost portion of an offeror's proposal will be evaluated based on the Total Proposal Costs for each of the six (6) scenarios provided herein. Offerors are to provide the total cost for implementing and maintaining a Points of Interaction solution per the specifications provided for each of the six (6) scenarios as separate and independent projects. The six (6) scenarios are provided in six separate tabs across the bottom of this spreadsheet.

2. All cells in a yellow highlight throughout this document require a vendor input. If you identify a cost that cannot be properly captured in this Cost Schedule, then provide suggestions for modifying this form to the Q&A board for this RFP.

3. Offeror's response to the specifications (i.e., Minimum Requirements, Technical Requirements, etc.), Offeror's Pricing and Parts List, and this Cost Schedule must be reflective of one another. All costs necessary to implement and maintain the proposed solution under the six (6) scenarios must be provided on this Cost Schedule

4. If zero is entered for any cell or if any yellow highlighted cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. If a cost category is not applicable, enter N/A.

5. All scenarios must include at a minimum the cost of the following items: 1) End to End Encryption to payment processing vendor; 2) Shipping of hardware; 3) Deployment/Implementation; 4) Remote Key Loading; 5) Warranty or Repair; 6) Help Desk/Customer Support; 7) NFC Payments Enabled. Other costs must be provided where appropriate.

6. The following optional items should also be included as separate itemized costs: 1) Machine Stands; & 2) Cables/Wires where appropriate.

7. Each scenario is based on a potential request from an Eligible User to the resulting contract. All scenarios are intended to allow offerors to adequately provide a full cost of hardware and software implementation, and to ensure offerors are judged fairly and equally against the other offerors The purchase volume provided in these scenarios are estimates for cost comparison purposes only, and do not constitute any guarantee.

8. Each scenario requires the complete cost to lease or purchase the hardware / software provided by the Offers' Points of Interaction solution.

9. Any deviation from this format may result in disqualification of Offeror's proposal.

Vendor Cost Proposals		Scenario Cost	Percent of Cost Points	Cost Points Possible
Total Cost for Scenario 1 - Purchase 10 Machines		$ - 0	16.67%	50.0
Total Cost for Scenario 2 - Lease 10 Machines		$ - 0	16.67%	50.0
Total Cost for Scenario 3 - Purchase 100 Machines		$ - 0	16.67%	50.0
Total Cost for Scenario 4 - Lease 100 Machines		$ - 0	16.67%	50.0
Total Cost for Scenario 5 - Purchase 350 Machines		$ - 0	16.67%	50.0
Total Cost for Scenario 6 - Lease 350 Machines		$ - 0	16.67%	50.0
	TOTAL		100.00%	300.0

Scenario 1-Purchase 10 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 1 - Purchase 10 Points of Interaction Machines
Scenario 1 Specifications: An Eligible User is seeking to implement a solution with 10 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario.
Hardware Purchased Description	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

Software, Applications, and Components Offering
Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario.
Software Applications, Components Purchased	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 1* $ - 0

* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).

&A Page &P of &N

Scenario 2-Lease 10 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 2 - Lease 10 Points of Interaction Machines
Scenario 2 Specifications: An Eligible User is seeking to implement a solution with 10 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario.
Hardware Leased Description	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Leasing Cost	$ - 0	per month

Software, Applications, and Components Offering
Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario.
Software, Applications, & Components Leased	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Purchase Cost	$ - 0	per month

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 2* $ - 0

&A Page &P of &N

Scenario 3-Purchase 100 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 3 - Purchase 100 Points of Interaction Machines
Scenario 3 Specifications: An Eligible User is seeking to implement a solution with 100 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario.
Hardware Purchased Description	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

Software, Applications, and Components Offering
Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario.
Software Applications, Components Purchased	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 3* $ - 0

&A Page &P of &N

Scenario 4-Lease 100 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 4 - Lease 100 Points of Interaction Machines
Scenario 4 Specifications: An Eligible User is seeking to implement a solution with 100 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario.
Hardware Leased Description	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Leasing Cost	$ - 0	per month

Software, Applications, and Components Offering
Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario.
Software, Applications, & Components Leased	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Purchase Cost	$ - 0	per month

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 4* $ - 0

&A Page &P of &N

Scenario 5-Purchase 350 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 5 - Purchase 350 Points of Interaction Machines
Scenario 5 Specifications: An Eligible User is seeking to implement a solution with 350 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario.
Hardware Purchased Description	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

Software, Applications, and Components Offering
Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario.
Software Applications, Components Purchased	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
		Total Hardware Purchase Cost	$ - 0

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 5* $ - 0

&A Page &P of &N

Scenario 6-Lease 350 Units

Attachment C - Cost Schedule

Points of Interaction (Credit Card Machines)

Vendor Name:

Scenario 6 - Lease 350 Points of Interaction Machines
Scenario 6 Specifications: An Eligible User is seeking to implement a solution with 350 Point of Interaction Machines that satisfies the requirements specified in this RFP. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation.
Hardware Product Offering
Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario.
Hardware Leased Description	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Leasing Cost	$ - 0	per month

Software, Applications, and Components Offering
Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario.
Software, Applications, & Components Leased	Unit Lease Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total Hardware Purchase Cost	$ - 0	per month

System Support and Maintenance
Identify all costs for software support and maintenance at a monthly rate.
Software Support and Maintenance	Unit Purchase Cost	# of Units Required	Total Cost
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
			$ - 0	per month
		Total System Support & Maintenance Monthly Cost	$ - 0	per month

Project Management Fees
If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item.
Position/Service Title		Cost per Hour
			per hour
			per hour
			per hour
			per hour
			per hour
			per hour
	Average Developer / Customization / Training Cost	0	per hour

Total Cost for Scenario 6* $ - 0

*The State will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. An offeror whose Proposed Price is more than double (200%) the Lowest Proposed Price will receive no points. The formula to compute the points is: Cost Points x (2- Proposed Price/Lowest Proposed Price).

&A Page &P of &N

File details come from the government source that posted it. Updated Jan 20, 2026.