5-Attachment B Scope of Work.docx
DOCX document 3 MB Posted
- Attached to
- NC26-43 Market Reporter
- Solicitation number
- NC26-43
- Issued by
- Utah
About this file
This Scope of Work document outlines the Market Reporter contract (NC26-43) between the State of Utah Division of Purchasing, the Utah Department of Agriculture and Food (UDAF), and the USDA Agricultural Marketing Service. The contractor will provide livestock market reports for three Utah auction facilities: Cedar Livestock in Cedar City, Producers Livestock in Salina, and R Livestock Market in Elsinore. The market reporter will attend regular and special livestock auctions to collect market information, evaluate cattle using USDA standards and guidelines, compile data into written reports, and upload findings to the USDA online platform. The contractor will generate approximately 156 reports annually—52 reports per location at one report per week—and maintain working relationships with market operators, buyers, and sellers. The contract term extends from one to five years depending on funding availability, with notification required if the contract is discontinued. The contractor must possess livestock evaluation skills, grading expertise based on maturity and frame size, and strong communication abilities.
The total project budget is $325,000 annually, with $65,000 allocated per year for all three locations, comprising $50,000 from USDA and $15,000 from UDAF. The budget per report is fixed at $250 and cannot be exceeded; bidders submitting costs exceeding this threshold will be disqualified. Travel expenses, including mileage reimbursement at $0.70 per mile and hotel accommodations at GSA rates, will be covered from the yearly budget. Pricing is guaranteed for the first year, with any future price increases requiring submission of market research and agency approval, with each increase guaranteed for one additional year. The procurement is anticipated to result in a single contract award to the responsive and responsible vendor with the highest evaluation score.
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Other files
| File | Type | Posted |
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| 4-Attachment D Technical Criteria.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 2-Vendor Prerequisites - RFP Agency.pdf | ||
| 6-Att.-A-Agency-Terms-and-Conditions-GS.docx | DOCX document | |
| 3-Attachment C - Cost Proposal Form Quantity.xlsx | XLSX spreadsheet |
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Scope of Work for Contract #NC26-43 Attachment : B
1. Introduction
This Scope of Work will be issued under Market Reporter NC26-43.
1.1 Background
In cooperation with USDA Agricultural Marketing Service, UDAF is implementing Livestock Market Reports to be issued for every auction house in Utah. Our goal is to provide Utah producers with accurate market information to make sound business decisions.
Each market reporter will be assembling and disseminating production statistics, market and trade information concerning demand, supply, prevailing prices, and commercial movements.
1.2 Scope of Work
· Attend regular and special livestock auctions at sale barns to collect market information. In some instances, market information may be collected through online streaming of the auctions.
· Establishes and/or maintains working relationships with market operators, livestock buyers, and sellers.
· Evaluates cattle using specific USDA standards and guidelines for certification for Chicago Mercantile Exchange specifications.
· Analyzes and compiles market information into written reports; uploads market information to USDA using USDA’s online platform.
· Enters reports into official USDA database by computer.
· Remains current in training with USDA on standards and data entry systems.
· Compares current sale information to recent sales.
· Summarizes market information into permanent records.
· Releases auction reports for sale days.
· Works in a collaborative manner with UDAF and USDA/AMS management in support of common goals.
· Determining whether the projected number of cattle to be auctioned will be sufficient to generate reliable market news reports. Decisions made in consultation with USDA/Market News.
· Determining and reporting on market trends observed using livestock quality and condition as the basis and using technical guides from USDA as reference.
· Proper visual application of USDA standards to livestock.
· Overnight travel as needed to cover fall sales that typically run late. State will pay travel expenses at per diem rate. Reimbursed mileage $0.70 per mile and hotels at GSA rate.
1.3 Skills
· Possess livestock evaluation skills.
· Grading cattle based on maturity, frame size, muscling, and sex of cattle.
· Has the ability to communicate and build positive relationships with auction owners.
2. Compliance Market reporter will be required to compile reports on sale barn data by evaluating cattle using specific USDA standards and guidelines. Sale day and time may vary depending on the number of cattle sold and the season.
3. Timeline This contract may run for one year to five years. If it is discontinued, you will be notified.
· Cedar Livestock, located at 2290 400 N, Cedar City, UT 84720
· Approximately 52 reports will be issued at this location. 1 report per week.
· Producers Livestock, located at 497 UT-24, Salina, UT 84654
· Approximately 52 reports will be issued at this location. 1 report per week.
· R Livestock Market, located at 263 UT-118, Elsinore, UT 84724
· Approximately 52 reports will be issued at this location. 1 report per week.
Total estimated yearly reports = 156
4. Project Budget Total: $325,000 $65,000 per year for all three locations- $50,000 will come from USDA, and the remaining $15,000 will be covered by UDAF.
GSA rate mileage, and hotel costs will also come from the yearly budget. The budget per report is $250. The report budget is firm and cannot be exceeded. Anyone who submits costs for over report budget will be disqualified.
Pricing is guaranteed for one year. All future requests for increase must be submitted with market research and receive approval from the agency. Each increase will be guaranteed for one year.
File details come from the government source that posted it. Updated .