5-AP27-612- Magnetic Maps SOW.docx

GRANITE SCHOOL DISTRICT

PURCHASING DEPARTMENT

MAGNETIC MAP DISPLAY – FABRICATION AND INSTALLATION

INVITATION FOR BID

AP27-612 IFB

Purpose

Granite School District (GSD) is seeking a qualified contractor to provide the design, fabrication, delivery, and installation of custom magnetic map displays at various GSD high schools. It is anticipated that this solicitation will result in the award of a contract to one vendor. Contract will be written for a period of one-year with the option to renew for up to four additional one-year renewal periods.

GSD anticipates purchasing up to nine (9) displays over the next three (3) to five (5) years. Actual quantities, dimensions, configurations, and installation requirements may vary based on individual school needs. Quantities provided are estimates for bidding purposes only and do not constitute a guarantee of purchase. GSD reserves the right to purchase greater or fewer quantities based on actual needs and available funding.

Background The displays will be used to recognize graduating students by allowing them to place magnetic flags or markers on the geographic locations of colleges, universities, or other postsecondary institutions to which they have been accepted.

Scope of Work The awarded contractor shall provide all labor, materials, equipment, tools, transportation, and services necessary to fabricate and install magnetic map displays at designated GSD facilities.

Services shall include, but are not limited to:

· Fabrication of custom-sized magnetic display panels.

· Production and application of Utah, United States, and world map graphics.

· Site measurements and coordination of display dimensions.

· Modifications to accommodate existing wall features, including electrical outlets, light switches, and other obstructions.

· Preparation of installation surfaces, including removal of existing wall paneling when required.

· Delivery, mounting, and secure installation of completed displays.

· Removal and disposal of debris and materials resulting from installation.

Product Specifications Each display shall mee the following requirements:

A. Magnetic Display Surface

· Displays shall be constructed using a steel-faced composite panel or equivalent magnetic-receptive material with a nominal thickness of 3mm.

· Map graphics shall be produced using durable, adhesive-backed printable vinyl with a protective matte, overlaminate resistant to fading, scratching, and peeling.

· The finished surface shall allow repeated placement and removal of magnetic markers without damaging the graphics or finish.

· All exposed edges shall be smooth and free of sharp edges.

· Equivalent materials and finishes may be accepted if they meet or exceed these requirements.

· Bidders shall identify the proposed substrate material, panel thickness, graphic material, and protective finish.

B. Map Design

· Each display shall incorporate maps of Utah, the United States, and the world.

· Maps shall be clearly identifiable and substantially consistent with the provided reference image. GSD may approve adjustments to the layout, proportions, and dimensions based on site requirements.

C. Dimensions and Configurations

· Display dimensions and map proportions may vary by installation location.

· Displays may consist of multiple panels, provided seams are minimized and professionally finished.

· Final dimensions and configurations shall be approved by GSD before fabrication.

D. Cutouts and Modifications

· Displays may require custom cutouts to accommodate electrical outlets, switches, fixtures, or other wall features.

· Cutouts shall be accurately measured and finished, with existing electrical devices remaining accessible and functional. Any electrical modifications require prior GSD approval and appropriately licensed personnel, where required.

Installation Requirements

The contractor shall be responsible for the complete installation of each display.

Installation requirements may include:

· Verification of site measurements before fabrication.

· Coordination with GSD personnel regarding placement and installation schedules.

· Removal of existing wall paneling or other nonstructural wall finishes as authorized by GSD.

· Preparation of mounting surfaces.

· Provision of appropriate mounting hardware and support materials.

· Secure attachment of the display to the existing wall structure.

· Accommodation of existing electrical outlets, switches, and other wall features.

· Cleanup and disposal of installation-related debris.

The contractor shall ensure that the completed installation is level, securely mounted, free of visible damage, and suitable for its intended use.

Any work requiring structural modifications, electrical relocation, or other services beyond the approved installation scope must receive written authorization from GSD before proceeding.

Initial Project – Required Bid Pricing For purposes of evaluating bids and awarding the contract, all bidders shall provide a firm, itemized price for the following initial installation.

Base Project Specifications

The contractor shall include the removal and disposal of designated existing wall paneling necessary to accommodate the display. GSD will identify the specific area of paneling to be removed before installation.

Pricing shall include all labor, materials, fabrication, graphics, delivery, wall preparation, mounting hardware, installation, disposal, and associated expenses necessary to provide a complete, finished display.

All bidders must submit pricing for this base project as specified. Failure to provide the required base project pricing may result in the bid being determined nonresponsive.

Submittal Process Vendor will upload the itemized quote listed in the “Initial Project” section above.

UOM bid and line item total must be limited to two (2) places after the decimal point - Vendor must round to the nearest hundredth.

When responding, vendor must allow sufficient time to complete the electronic process. The IFB will end precisely at the event close time listed. If you are in the middle of your quote at the closing time, the process will stop and your quote will not be received or considered.

A vendor/person with an outstanding tax lien in the State may not submit a quote, bid or offer.

Questions and Addenda All questions must be posted in the Utah Public Procurement Place. Answers will be provided in the same manner. Any modifications will be made by written addenda. No verbal modifications will be considered.

Terms and Conditions Any questions regarding Terms and Conditions must be submitted prior to the question and answer close time and date.

**The minimum requirements are specified as a standard of quality and functionality and are not intended to be restrictive. Alternates equivalent in quality, design, and functionality, may be submitted for consideration. Any requests for alternate products must be accompanied by complete manufacturer descriptive literature, specifications, and warranty information. GSD will serve as sole authority as to the approval of an alternate.