5-AK26-30 Attachment D Contract Monitor Plan.docx

3 MB Posted

Attached to
Agency IFB - Final
Solicitation number
AK26-30
Issued by
Duchesne County, Utah

About this file

Written by GovTribe AI ·

This Contract Monitor Plan attachment is associated with the State of Utah Department of Corrections' Invitation for Bid (IFB) for limited legal services provided to inmates at the Uintah and Duchesne County Jails Facilities. The contract is a five-year agreement with a total budget of $70,000.00, requiring vendors to guarantee pricing for the first year. The IFB anticipates a single contract award to the lowest cost responsive and responsible bidder. The contract monitor plan establishes oversight procedures and performance metrics to ensure the selected vendor delivers compliant legal services to the specified inmate population throughout the contract term.

The pricing structure requires vendor commitment to fixed rates for the initial 12-month period, with potential adjustments in subsequent years subject to contract terms. The State of Utah Division of Purchasing is the issuing procurement unit, while the Department of Corrections serves as the conducting procurement unit responsible for contract administration and monitoring. As the incumbent or service provider, the selected vendor will be required to adhere to the performance standards outlined in the contract monitor plan, which establishes key deliverables, quality metrics, and compliance requirements for delivering legal services within the correctional facility environment.

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Other files

File Type Posted
3-AK26-30 Attachment B UTAH DEPARTMENT OF CORRECTIONS STANDARD TERMS AND CONDITIONS.docx DOCX document
4-AK26-30 Attachment C Scope of Work.docx DOCX document
1-Vendor Prerequisites - IFB Agency.pdf PDF
2-AK26-30 Attachment A STATE OF UTAH AGENCY STANDARD TERMS AND CONDITIONS FOR GOODS AND SERVICES.docx DOCX document
6-TC change for approval for AG Brian Swan - signed.pdf PDF

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Utah Department of Correction - Contract Monitoring Plan

Contract Management Review Contract Number:

Vendor Name:

Risk Score:

Contract Start Date

Vendor Contact:

Contract End Date

Total Budget

Total Spent:

Total Remaining:

Budget Officer:

Division:

Director:

Review Schedule:
· 15 months

· 12 months

· 9 months

· 6 months

· 3 months

Contract Monitor:

Evaluated by

Contract Description

Expenditure

Total Budget

Payment Schedule
· Annual

· Monthly

· Semi-Annual

· Other:_______________

Year 1 Year 2 Year 3 Year 4 Year 5

Expected Spend

Amended Funds

Actual Spend

Difference

Notes:

Products/Services

Type
Included?
Maintenance
Start Date
End Date
Notes
Software
· Perpetual

· Subscription

· None

· Yes

· No

Hardware
· State supported

· Vendor supported

· None

· Yes

Services
· Yes

· No

· Yes

Consulting
· Hourly

· Deliverable

· None

Contract History

Effective Date
Change
Notes

Amendment 1

· Add funds:______________

· Extend:_________________

· Scope change

Amendment 2

· Add funds:______________

· Extend:_________________

· Scope change

Contract Management Review

Year 1
Review 1
Review 2
Review 3
Review 4
Notes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· N/A

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes (update management docs, ServiceNow, and State Purchasing)

Date Completed

Year 2
Review 1
Review 2
Review 3
Review 4
Notes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes (update management docs, ServiceNow, and State Purchasing)

Date Completed

Year 3
Review 1
Review 2
Review 3
Review 4
Notes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes (update management docs, ServiceNow, and State Purchasing)

Date Completed

Year 4
Review 1
Review 2
Review 3
Review 4
Notes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes (work through solicitation process with State Purchasing)

Date Completed

Year 5
Review 1
Review 2
Review 3
Review 4
Notes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· Yes

· No

· Yes

· No

· Yes

· Yes

· N/A

· Yes

· No

· N/A

· Yes

· No

· N/A

· Yes

Date Completed

Contract Management Review Notes

1.

Evaluation Findings and Recommendations

Response and correction are required for the following findings to successfully meet the Contract requirements.

Evaluation #

Response and correction are strongly encouraged for the following recommendations.

Contractor Unit Approval (Financial Manager) Finance Director image1.png

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