5-5. Sample Proposal Evaluation Scoresheet with drop down.docx
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- Solicitation number
- UDOT2600128MH
- Issued by
- Utah
About this file
This is a Proposal Evaluation Scoresheet for the Utah Department of Transportation's request for proposal seeking telecommunications law expertise to support the Utah Broadband Center's administration, compliance, monitoring, and subgrantee contracting for the federal Broadband Equity, Access, and Deployment (BEAD) Program. The solicitation anticipates a single contract award and requires respondents to demonstrate specialized knowledge of the telecommunications industry legal framework and federal broadband programs. The evaluation process consists of four stages: Stage 1 screens for mandatory minimum requirements including ten years of telecommunications law consulting experience, experience working with state broadband offices, expertise in 2 CFR 200 and the BEAD Program, and telecommunications infrastructure contracting knowledge. Only proposals meeting all mandatory requirements advance to Stage 2, which comprises a detailed technical evaluation worth 100 points across eight criteria including expertise in telecommunications law, BEAD program compliance, state and federal grant compliance law, contract law, audit response and regulatory compliance, asset and property management, and tribal law and relations. Proposals must achieve a minimum score of 75 points to proceed to Stage 3, which consists of an interview and presentation worth 30 points evaluating knowledge of relevant statutes, ability to communicate complex compliance requirements, and approach to budget.
Stage 4 evaluates the cost proposal on a competitive basis using a formula where the lowest-cost proposer receives 100 percent of five available cost points, with other proposers receiving proportional credit based on their cost relative to the lowest bid; proposers exceeding twice the lowest cost receive no points. The total evaluation yields 135 possible points across all stages. The scoresheet employs a five-point scoring scale for technical and interview criteria, ranging from one (Poor) to five (Excellent), with detailed descriptions required for most technical evaluation areas spanning three to five pages. Respondents must address Utah-specific telecommunications laws and provide work product evidence of their experience in federal grant compliance, telecommunications contracting, and federal oversight preparation. The evaluation framework emphasizes practical experience and demonstrated expertise rather than theoretical knowledge.
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Text version
REQUEST FOR PROPOSAL
Solicitation #
Proposal Evaluation Score Sheet
Firm Name:
Evaluator: Date:
Determination:
NR = Non Responsive. Response does not address requirement.
Scoring:
1 = (Poor): The proposal fails to addresses the requirement described in the RFP or it addresses the requirement inaccurately or poorly.
2 = (Fair): The proposal addresses the requirement described in the RFP in an unsatisfactory manner 3 = (Good): The proposal addresses the requirement described in the RFP in a satisfactory manner;
4 = (Very Good): The proposal addresses the requirement described in the RFP and, in some respects, exceeds it.
5 = (Excellent): The proposal addresses and exceeds the requirement described in the RFP
Stage 1: Determination of Responsiveness:
| Mandatory Minimum Requirements |
| Pass |
| Fail |
| Notes |
1. 10 years experience consulting on telecommunications law
2. Consultant Experience Working with State Broadband Offices
3. Expert Understanding of 2 CFR 200 and the BEAD Program
4. Expertise in Telecommunications Infrastructure Contracting
Responses that fail in any of the above will not proceed on to the Technical Evaluation Stage.
Stage 2: Detailed Technical Evaluation:
Technical Evaluation
| EVALUATION CRITERIA |
| Points Possible |
| Score |
(1 - 5)
| Weight |
| Points |
1. Demonstrate expertise in telecommunications law - (20 points)
| · Must provide detailed description (3-5 pages) of experience with telecommunications law, including Federal and state statutes (i.e. understanding of engagement with FCC, NTIA, USDA ReConnect, USF, etc.) |
| 20 points |
| Choose an item. |
| X 4 |
2. Demonstrate expertise in BEAD program conditions and compliance - (15 points)
| · Must provide detailed description (3-5 pages) of experience with BEAD program conditions and compliance and direct experience working with state broadband office(s) |
| 15 points |
| Choose an item. |
| X 3 |
3. Demonstrate understanding of State of Utah telecommunication laws - (5 points)
| · Must identify all State of Utah telecommunication laws and describe Respondent’s understanding of the laws |
| 5 points |
| Choose an item. |
| X 1 |
4. Demonstrate expertise in Federal grant compliance law - (20 points)
| · Must provide detailed description (3-5 pages of understanding and your work product) of experience with Federal grant compliance, specifically 2 CFR 200 and how it applies to the BEAD program |
| 20 points |
| Choose an item. |
| X 4 |
5. Demonstrate expertise in contract law, preferably telecommunications contract law - (20 points)
| · Must provide detailed description (3-5 pages) of engaging and understanding of legal aspects of telecommunications law and the understanding of the federal layering of BEAD contract law |
| 20 points |
| Choose an item. |
| X 4 |
6. Demonstrate audit response and regulatory compliance - (5 points)
| · Must provide detailed description (3-5 pages) of experience preparing projects for federal oversight, including audits |
| 10 points |
| Choose an item. |
| X 2 |
7. Demonstrate expertise in asset and property management for federally-funded projects - (5 points)
| · Must provide detailed description of experience preparing projects for compliant asset and property management |
| 5 points |
| Choose an item. |
| X 1 |
8. Demonstrate experience working with Tribal Nations and an understanding of Tribal Law - (5 points)
| · Provide detailed description of any experience working with Tribal Nations regarding permitting, trespass laws, telecommunications, and Tribal Law. |
| 5 points |
| Choose an item. |
| X 1 |
Total Technical Evaluation Points (100 points possible)
Only those Proposals that achieve 75 points of the possible Total Technical score (100 points) will proceed on to Stage 3: Interview. Proposals with a score of less than the minimum required technical score will be deemed unacceptable and ineligible for further consideration.
Stage 3: Interview:
1.Presentation/Interviews and Approach to Budget (30 points)
| EVALUATION CRITERIA |
| Points Possible |
| Score |
(1-5)
| Weight |
| Points |
| · Knowledge and experience with specified statutes and program requirements |
| 10 points |
X 2
| · Ability to interpret and communicate complex statutes and compliance |
| 10 Points |
x2
| · Ability to explain complex compliance requirements for broadband deployment projects |
| 10 points |
X 2
Total Evaluation Points (30 points possible)
TOTAL Interview Points (30 POINTS POSSIBLE)
Stage 4: Cost Proposal Evaluation:
Cost Evaluation
| EVALUATION CRITERIA |
| Points Possible |
| Points |
4. Cost (5 points)
| · Blended Hourly Rate |
| 5 points |
| *Inserted by Procurement |
Total Cost Evaluation Points (5 points possible)
TOTAL EVALUATION POINTS (135 POINTS POSSIBLE)
* Purchasing will use the following cost formula: The Cost Points assigned to each Offeror’s Cost Proposal will be based on the lowest Overall Total Cost. The Offeror with the lowest Overall Total Cost will receive 100% of the cost points. All other Offerors will receive a portion of the total cost points based on what percentage higher their Proposed Overall Total Cost is than the Lowest Proposed Overall Total Cost. An Offeror whose Proposed Overall Total Cost is more than double (200%) the Lowest Proposed Overall Total Cost will receive no points.
The formula to compute the points is: Cost Points x (2- (Proposed Overall Total Cost/Lowest Proposed Overall Total Cost)).
Proposal Evaluation Scoresheet Page of image1.png
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