5-26DB31-5 - IFB -Asphalt Sweeping.docx

INVITATION FOR BID

ASPHALT SWEEPING

DISTRICT WIDE

SOLICITATION # 26DB31-5

BID DUE

Tuesday, May 19, 2026 2:00 p.m. MDT

QUESTIONS DUE

Thursday, May 14, 2026 2:00 p.m. MDT

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

ASPHALT SWEEPING

DISTRICT WIDE

Invitation for Bid # 26DB31-5

You are invited to submit bids to the Jordan School District relating to Asphalt Sweeping. The bid will be awarded to the lowest responsive and responsible Bidder(s). This award may or may not be split by region depending on what Jordan School District deems is in its best interest. Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Tuesday, May 19, 2026, at 2:00 p.m. (MDT). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All inquiries relative to this bid need to be submitted by Thursday, May 14, 2026, at 2:00 p.m. (MDT), and will be answered though U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.) and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract for up to four (4) annual renewals on the same terms, prices, and conditions set forth in the bid, for a total of five (5) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Director. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website, purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for a price adjustment must be for an equal guarantee period.

Requests for price adjustment MUST include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

WORK SCOPE

· All asphalt areas including, but not limited to parking lots, roadways into and around school, driving ranges, and playgrounds, owned and maintained by Jordan School District.

· Any area that is extremely dirty or cannot be cleaned with a vacuum sweeper, such as gravel and other debris, shall be cleaned with a mobile broom sweeper.

· Areas not accessible to the power equipment shall be swept with a portable unit or hand-swept. These areas could be under playground equipment, corners, or curbs.

· Contractor shall be responsible for disposing of all sweeping debris. Such debris must not be disposed of on Jordan School District property. District-owned dumpsters are not to be used.

· Any equipment used to complete the work scope other than that indicated above shall be listed upon the bid form enclosed.

· Authorization to do a sweep must be coordinated by Jordan School District Maintenance. Bidder will contact Mr. John Graziano (801) 567-8864.

· Jordan School District Facility Services Department will establish a monthly schedule for sweeping. This schedule must be adhered to within the designated month. Any additional sweeping must be approved by the Maintenance Department prior to the request being issued to contact.

· Jordan School District Maintenance will create a work contract with the school administration or representative and sign off that the service was performed and submitted to maintenance for payment.

· Scheduled sweeps will start no earlier than April and will be completed by October. There will be no scheduled sweeps between the months of November through March.

· In addition to the schools in the District, we have five support buildings where sweeping is also required. They are listed below in their respective areas.

· There will be three scheduled sweeps for all locations. This will include all asphalt areas at high schools including faculty parking, student parking and driving ranges.

COST SHEET

Location:

District Wide

Name of Bidder:

SCHOOL NAMES AND ADDRESSES Price per sweep

Please indicate cost per sweep for each high school location (3 sweeps per location)

BINGHAM HIGH SCHOOL

2160 West 10400 South, South Jordan, UT 84095 $ __________

COPPER HILLS HIGH SCHOOL

5445 West 7800 South West Jordan, UT 84081 $ __________

HERRIMAN HIGH SCHOOL

11917 South 6000 West, Herriman, UT 84096 $ __________

MOUNTAIN RIDGE HIGH SCHOOL

14100 S. Sentinel Ridge Blvd, Herriman, UT 84096 $ __________

RIVERTON HIGH SCHOOL

12476 South 2700 West, Riverton, UT 84065 $ __________

WEST JORDAN HIGH SCHOOL

8136 South 2700 West, West Jordan, UT 84088 $ __________

VALLEY HIGH SCHOOL

325 West 11000 South, South Jordan, UT 84095 $ __________

JATC NORTH

9301 South (3500 West), West Jordan, UT 84088 $ __________

JATC SOUTH

12723 S. Park Avenue, Riverton, UT 84065 $ __________

KAURI SUE HAMILTON SCHOOL

2827 West 13400 South, Riverton, UT 84065 $ __________

RIVERS EDGE

319 West 11000 South, South Jordan, UT 84095 $ __________

COST SHEET CONT.

SOUTH VALLEY

8400 S. Redwood Road, West Jordan, UT 84088 $ __________

DISTRICT ADMINISTRATION BUILDING

7387 S. Campus View Drive, West Jordan, UT 84084 $ __________

JORDAN SCHOOL DISTRICT AUXILIARY

7905 S. Redwood Road, West Jordan, UT 84088 $ __________

TRANSPORTATION

8480 South 4361 West, West Jordan, UT 84088 $ __________

Please indicate the cost per sweep for each middle school location. (3 sweeps per location)

COPPER MOUNTAIN MIDDLE SCHOOL

12106 South 5600 West, Herriman, UT 84096 $ __________

ELK RIDGE MIDDLE SCHOOL

3659 West 9800 South, South Jordan, UT 84009 $ __________

FORT HERRIMAN MIDDLE SCHOOL

14058 South 620 West, Herriman, UT 84096 $ __________

HIDDEN VALLEY MIDDLE SCHOOL

15410 S. Harmon Day Drive, Bluffdale, UT 84065 $ __________

JOEL P. JENSEN MIDDLE SCHOOL

8105 South 3200 West, West Jordan, UT 84088 $ __________

MOUNTAIN CREEK MIDDLE SCHOOL

5325 W. Bingham Rim Road, South Jordan, UT 84009 $ __________

OQUIRRH HILLS MIDDLE SCHOOL

12949 South 2700 West, Riverton, UT 84065 $ __________

SOUTH HILLS MIDDLE SCHOOL

13508 South 4000 West, Riverton, UT 84065 $ __________

SOUTH JORDAN MIDDLE SCHOOL

10245 South 2700 West, South Jordan, UT 84095 $ __________

SUNSET RIDGE MIDDLE SCHOOL

8292 S. Skyline Arch Drive, West Jordan, UT 84081 $ __________

WEST HILLS MIDDLE SCHOOL

8270 South 5400 West, West Jordan, UT 84081 $ __________

WEST JORDAN MIDDLE SCHOOL

7550 South 1700 West, West Jordan, UT 84084 $ __________

Please indicate the cost per sweep for each elementary school location (3 sweeps per location)

ANTELOPE CANYON ELEMENTARY SCHOOL

8810 South 6400 West, West Jordan, UT 84081 $ __________

ASPEN ELEMENTARY SCHOOL

11189 S. Willow Walk Drive, South Jordan, UT 84009 $ __________

BASTIAN ELEMENTARY SCHOOL

5692 W. Big Bend Park Drive, Herriman, UT 84096 $ __________

BLACKRIDGE ELEMENTARY SCHOOL

14131 S. Rosecrest Road, Herriman, UT 84096 $ __________

BLUFFDALE ELEMENTARY SCHOOL

14323 South 2700 West, Bluffdale, UT 84065 $ __________

BUTTERFIELD CANYON ELEMENTARY SCHOOL

6860 West 13825 South, Herriman, UT 84096 $ __________

COLUMBIA ELEMENTARY SCHOOL

3505 West 7800 South, West Jordan, UT 84088 $ __________

COPPER CANYON ELEMENTARY SCHOOL

8917 South 5600 West, West Jordan, UT 84081 $ __________

DAYBREAK ELEMENTARY SCHOOL

4544 West 11710 South, South Jordan, UT 84095 $ __________

EASTLAKE ELEMENTARY SCHOOL

4389 W. Isla Daybreak Road, South Jordan, UT 84009 $ __________

ELK MEADOWS ELEMENTARY SCHOOL

3448 West 9800 South, South Jordan, UT 84095 $ __________

FALCON RIDGE ELEMENTARY SCHOOL

6111 West 7000 South, West Jordan, 84081 $ __________

FOOTHILLS ELEMENTARY SCHOOL

13717 South 4900 South, Riverton, UT 84096 $ __________

FOX HOLLOW ELEMENTARY SCHOOL

6020 West 8200 South, West Jordan, UT 84081 $ __________

GOLDEN FIELDS ELEMENTARY SCHOOL

10252 S. Split Rock Drive, South Jordan, UT 84009 $ __________

HAYDEN PEAK ELEMENTARY SCHOOL

5120 West 7995 South, West Jordan, UT 84081 $ __________

HEARTLAND ELEMENTARY SCHOOL

1451 West 7000 South, West Jordan, UT 84084 $ __________

HERRIMAN ELEMENTARY SCHOOL

13170 South 6000 West, Herriman, UT 84096 $ __________

JORDAN HILLS ELEMENTARY SCHOOL

8892 South 4800 West, West Jordan, UT 84088 $__________

JORDAN LEARNING CENTER

3706 West 9800 South, South Jordan, UT 84009 $ __________

JORDAN RIDGE ELEMENTARY SCHOOL

2636 West 9800 South, South Jordan, UT 84095 $ __________

JUNIPER ELEMENTARY SCHOOL

13922 South 4600 West, Herriman, UT 84096 $ __________

MAJESTIC ELEMENTARY SCHOOL

7430 South 1700 West, West Jordan, UT 84084 $ __________

MIDAS CREEK ELEMENTARY SCHOOL

11901 South 4510 West, Riverton, UT 84096 $ __________

MONTE VISTA ELEMENTARY SCHOOL

11121 South 2700 West, South Jordan, UT 84095 $ __________

MOUNTAIN POINT ELEMENTARY SCHOOL

15345 S. Puma Mountain Way, Bluffdale, UT 84065 $ __________

MOUNTAIN SHADOWS ELEMENTARY SCHOOL

5255 West 7000 South, West Jordan, UT 84081 $ __________

OAKCREST ELEMENTARY SCHOOL

8462 South 6620 West, West Jordan, UT 84081 $ __________

OAK LEAF ELEMENTARY SCHOOL

6936 W. Silver Sky Drive, (12900 S.) Herriman, UT 84096 $ __________

OQUIRRH ELEMENTARY SCHOOL

7165 South 3200 West, West Jordan, UT 84084 $ __________

RIDGE VIEW ELEMENTARY SCHOOL

14120 S. Greenford Lane, Herriman, UT 84096 $ __________

RIVERSIDE ELEMENTARY SCHOOL

8737 South 1220 West, West Jordan, UT 84088 $ __________

RIVERTON ELEMENTARY SCHOOL

13150 South 1830 West, Riverton, UT 84065 $ __________

ROSAMOND ELEMENTARY SCHOOL

12195 South 1975 West, Riverton, UT 84065 $ __________

ROSE CREEK ELEMENTARY SCHOOL

12812 South 3600 West, Riverton, UT 84065 $ __________

SILVER CREST ELEMENTARY SCHOOL

12937 South 5500 West, Herriman, UT 84096 $ __________

SOUTH JORDAN ELEMENTARY SCHOOL

11205 South 1375 West, South Jordan, UT 84095 $ __________

SOUTHLAND ELEMENTARY SCHOOL

12675 South 2700 West, Riverton, UT 84065 $ __________

TERRA LINDA ELEMENTARY SCHOOL

8400 S. Old Bingham Highway, West Jordan, UT 84088 $ __________

WELBY ELEMENTARY SCHOOL

4130 West 9580 South, South Jordan, UT 84009 $ __________

WESTLAND ELEMENTARY SCHOOL

2925 West 7180 South, West Jordan, UT 84084 $ __________

WESTVALE ELEMENTARY SCHOOL

2300 West 8660 South, West Jordan, UT 84088 $ __________

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to provide asphalt sweeping District Wide.

This bid shall be valid for a period of thirty (30) days after the date set for receipt of bids.

Submitted by:

Vendor Name

Authorized Signature

Name and Title

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