5-26-30 - Bid Specs - Trailer Mounted Jetter Sewer Cleaner.pdf

REQUEST FOR

BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-30

DATE PUBLISHED:

August 6, 2025

GOODS / SERVICE AREA:

High Pressure Jetter/Sewer Cleaner

BID OPENING:

Date: August 20, 2025 Time: 3:00 PM CST

Location:

MEETING ID PHONE PIN:

meet.google.com/ ajm-tfpg-kcm

(US)+1 641-

569-8729

PIN: 113 655

537#

CONTRACT PERIOD:

One Time Purchase

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District (District) is seeking proposals from qualified suppliers for the purchase of a Trailer Mounted High Pressure Jetting Unit / Sewer Cleaner.

SB-2 BID AWARD METHOD:

It is the District's policy to award a bid based on the lowest or best bid. However, the district retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT PERSON

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

https://meet.google.com/ajm-tfpg-kcm?hs=122&authuser=0 https://meet.google.com/ajm-tfpg-kcm?hs=122&authuser=0 tel:+1-641-569-8729 tel:+1-641-569-8729 https://parkwayschools.bonfirehub.com/

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

7. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

8. PRICING SHEET

The vendor shall complete the Bonfire 26-30 pricing sheet.

SB-5 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-6 DELIVERY:

All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted

Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events the District is closed.

SB-7 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-8 SUBSTITUTIONS:

No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.

SB-9 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-10 CONTACT METHOD:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-11 SPECIFICATIONS:

Trailer Mounted High Pressure Jetting Unit / Sewer Cleaner

• Engine/Pump: 74 HP Diesel Engine Tier IV, USG 25 GPM @ 4000 PSI, Triplex Plunger Run Dry Pump, Tier 4 Basic Control Panel, Auto Shutdown (for High Engine Temp/Low Oil Pressure), Water Recirculation & Anti-Freeze Sys, Pulsation System, Shrouded Engine.

• Water Tank: Two (2) 300 Gallon Black Water Tanks.

• Hose Reel & Hose: Standard Pivot Hose Reel, 1/2" x 500' Sewer Hose, manual Hose Guide, Hydraulic Driven Hose Reel.

• Trailer: Twin 6000 lbs. Torsion Bar Axle, D.O.T. Approved LED Lighting, Electric Breaks, Two

(2) Aluminum Toolboxes, Aluminum Rims.

• Accessories: 10' Leader Hose, 1/2" RPD 3R/1F Nozzle, 1/2" RPD 6R Nozzle, 9' Drain Jet

Extension, 3" Tiger Tail, Nozzle Rack, Digital Operator/Owner Manual, 12 Volt Powe Outlet, 2 Pair Safety Gloves; 3000PSI Straight 7500 PSI Flat or Rotary, Rotating Beacon Light, Footage Counter Manual,2 1/2" x 25' Hydrant Hose, 1/2" Flexible Super Spin Nozzle w/Syringe & Oil, Locking Base ASSY For Mini / Micro Reel, Wash Down System w/ Gun & 25' of Hose, 1/4" x 200' Mini Jet Reel w/ Hose & Nozzle, 1/4" Mini Super Spin.

• Quantity: 1

SB-12 PROCUREMENT TIMELINE:

*all times are CST

Action Date* Bid Published August 6, 2005 11:00 AM Q&A End August 13, 2025 2:00 PM Intent to bid August 20, 2025 2:30 PM Bid Close August 20, 2025 3:00 PM Vendor Notified of Award (Tentative) September 11, 2025 4:00 PM https://parkwayschools.bonfirehub.com/