5-0006148 Attachment F-3 Project Implementation Plan.pdf

NEW FACILITIES

PROJECT IMPLEMENTATION PLAN (PIP)

PREPARED FOR

Texas Juvenile Justice Department

Texas Facilities Commission

KITCHELL REPORT

Updated 1.31.25 for Solicitations

Phase: Site Finalization & Design

Attachment F-3

Texas Juvenile Justice Department

New Facility Project Implementation Plan (PIP)

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Table of Contents

I. Executive Summary

a) Key Accomplishments

II. Project Management Overview

a) Background

b) Team

c) Goals

III. Master Schedule

a) Milestone Summary

b) Master Schedule

i. Planning & Site Selection Phase

ii. Land Acquisition

iii. Design & Construction Procurement

iv. Design Phase

v. Construction Phase

vi. Owner Occupancy & Warranty Phase

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I. Executive Summary

This document represents the first update (Revision 1) of the Project

Implementation Plan (PIP), which is designed to guide the Planning, Design, Construction, and Activation of two new Juvenile Justice Facilities in Texas, adding at least 200 state-level beds. The PIP serves as the primary Project Management tool to ensure seamless and efficient execution of every project phase.

The core components of this PIP include the Master Budget, Master Schedule, and

Risk Mitigation Register. These elements will be updated at key project milestones to promote communication, transparency, and accountability throughout the project's lifecycle.

This Project Implementation Plan is a dynamic and evolving document designed to keep all stakeholders informed and aligned. By adhering to this plan, we aim to deliver state-of-the-art juvenile justice facilities that meet the highest standards of safety, functionality, and efficiency.

Key Accomplishments

Site Selection

• An extensive site selection process was undertaken from May 2024 to date. Properties in Houston, San Antonio, and DFW areas have been researched with top sites proceeding with Letters of Interest, Purchase and Sales agreements, right of entry agreements and site investigations for environmental phase 1 study, geotechnical investigation, surveys and existing utility assessments. Site not selected after due diligence include

Rosharon (Brazoria County / TDCJ property), New Laredo (Bexar County) and Lancaster (Dallas County).

Program of Requirements (POR)

• During the 4 months from August 15th to December 18th, the team completed the Program of Requirements which identifies the space necessary for the new TJJD Facilities. This included Existing Facility tours, Peer Facility tours, questionnaires, interviews, workshops and working sessions with TJJD staff and leaders.

• (2) POR reports were completed, one for the Mental Health (MH) focused facility and one for the Violent Aggressive (VA) focused facility.

Additional, a centralized distribution warehouse was programed for (1) of the sites that will operationally serve all facilities. Each report is over 100 pages and includes a detailed analysis of the space needs.

Mental Health - 125,456 Square Feet

Violent Aggressive – 124, 979 Square Feet

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Centralized Distribution Center – 13,143 Square Feet

Total Program Square Footage = 263,578 Square Feet

• Upon completion of the (2) reports it has become evident that the spaces and functions of both facilities are very similar of not identical and its more of an operational difference in the treatment.

Additionally, we understand that many of the youth have both MH and VA behaviors.

We will work with the Design team to develop the New TJJD

Facility Model for the future that will accommodate either MH /

VA or both which will be determined operationally by the Agency.

This will facilitate economy of scale and consistency for the

Agency in terms of design, construction, operations, and maintenance.

Procurement

• Site Acquisition Representation: CBRE has been contracted by the Texas Juvenile

Justice Department (TJJD) as the Site Acquisition Buyer’s Representative.

• Project Management Services: Kitchell has been contracted by the Texas

Facilities Commission (TFC) to provide comprehensive Project Management

Services.

• Site Due-Diligence: Kleinfelder Engineering has been selected from TFC’s IDIQ to provide site surveys, investigation, phase 1 environmental, and soil evaluation.

• Program of Requirements: Broaddus Planning has been selected to provide an updated specific program, site fit and cost estimate.

• Solicitation the Architect/Engineer of Record was issued in October and the (2) finalists, HDR and HOK will interview in January, followed by selection, contracting and design work.

• Upcoming Solicitation documents for the Construction Manager at Risk and

Commissioning Agent have been drafted and will be released in early 2025.

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II. Project Management Overview

a) Background – 88th Legislature Appropriation:

Construction of Facilities. Included in the amounts appropriated is $200,000,000 in General Revenue in fiscal year 2024 in Strategy B.3.1, Construct and Renovate

Facilities, for the Texas Juvenile Justice Department (TJJD) to construct a minimum of 200 beds in new state facility capacity. Newly constructed facilities may include services and appropriate physical features to serve youth with acute mental health needs, youth exhibiting highly aggressive or violent behavior, and female youth.

It is the intent of the legislature that these new facilities be located as close as practical to population centers which have existing workforce capacity to hire

Juvenile Correctional Officers (JCOs) and provide necessary mental health, counseling, therapy and other services to rehabilitate youth and to provide appropriate workforce development training for youth as appropriate. The selection of sites for the new facilities shall be contingent on approval from the

Legislative Budget Board. TJJD shall coordinate with the Texas Facilities

Commission for the construction of the facilities.

b) Team

i. TJJD – (Client and Facility Operator) Responsible for partnering with counties to promote public safety; provide a continuum of services for justice-involved youth; and produce positive outcomes for youth, families, and communities. The core values guiding board and staff actions are public safety, accountability, and transparency.

ii. TFC – (Close the land, Design and Build the Facilities) The Commission strives to provide the highest quality of service to all its fellow agency clients and consistently works with agencies to help them develop, design and construct new facilities.

iii. CBRE – (Site Acquisition Buyer’s Representative) Experts in real estate transactions throughout Texas.

iv. Kitchell – (Project Management Firm supporting TFC and TJJD) Experts in

Project Management and Juvenile Justice Facility Delivery.

v. Kleinfelder Engineering – (Site Due-Diligence) Experts in site investigation with statewide services in Houston, San Antonio and Dallas.

vi. Broaddus Planning – (Program of Requirements) Expert planners and programmers. (Broaddus Planning was a subconsultant to Kitchell)

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vii. Architect Engineer of Record – (Either HDR or HOK depending on final selection in February 2025)

viii. Construction Manager at Risk (CMR) – TBD

ix. Commissioning Agent (CxA) - TBD

c) Team Goals

i. Collaborative Communication – have the difficult conversations.

ii. Accuracy & Credibility – gain the confidence of all stakeholders.

iii. Sustainable for the Future of TJJD – not just a moment in time.

iv. HUB Firm Participation – endeavor to meet and exceed the State’s HUB goals for the projects.

v. Transparency and Accountability – reporting and process achieving State requirements.

vi. Fiscal Responsibility – Design and Build TJJD Facilities that can be operated and maintained efficiently for the State of Texas.

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III. Master Schedule

The following pages present the Updated Project Master Schedule based on the best information we have to date. At this stage, the schedule starts to differentiate between the two site locations, Site #1 and Site #2. As the development of the schedule progresses, we will establish a baseline and track activities for both sites separately. Despite this distinction, the overall timeline for the project is expected to remain consistent across both locations.

We will continue to update and communicate the schedule on a monthly basis to ensure we are on track and/or need to make adjustments or course corrections along the way.

a) Current Milestone Summary

- August 2024 – TJJD report to Legislature

- February/April 2025 – Close/Contract on Properties

- February 2025 – Design Notice to Proceed

- October 2025 – Construction Notice to Proceed

- October 2027 – Construction Substantial Completion

- February 2028 – TJJD Occupancy and Use

b) Master Schedule

i. Planning & Site Selection Phase – (September 2023- December 2024)

ii. Land Acquisition – (May 2024 – April 2025)

iii. Design & Construction Procurement (June 2024 – May 2025)

iv. Design Phase (February 2025 – December 2025)

v. Construction Phase (October 2025 – October 2027)

vi. Owner Occupancy Phase (October 2027 – February 2028)

ID Task Name % Complete Start Finish

1 TFC TJJD New Facility Master Schedule 20% Fri 9/1/23 Fri 10/13/28

2 Major Milestones 0% Fri 8/30/24 Fri 10/13/28

3 TJJD Report to Legislature 100% Fri 8/30/24 Fri 8/30/24

4 Program of Requirements Complete 100% Mon 12/16/24 Mon 12/16/24

5 LBB Approval - Site #1 - Ellis County 0% Fri 1/31/25 Fri 1/31/25

6 Contract Executed - Site #1 - Ellis County 0% Mon 2/17/25 Mon 2/17/25

7 LBB Approval - Site #2 - Harris/Waller 0% Fri 4/4/25 Fri 4/4/25

8 Close on Site #2 - Harris/ Waller 0% Tue 4/15/25 Tue 4/15/25

9 Design Notice to Proceed (NTP) 0% Thu 2/20/25 Thu 2/20/25

10 Construction Notice to Proceed (NTP) 0% Wed 10/1/25 Wed 10/1/25

11 Construction Substanial Completion 0% Wed 10/13/27 Wed 10/13/27

12 Facility Owner (TJJD) Occupany 0% Wed 2/23/28 Wed 2/23/28

13 Warranty Phase Completion 0% Fri 10/13/28 Fri 10/13/28

14 Planning & Site Selection Phase 100% Fri 9/1/23 Fri 8/30/24

15 Feasability Study 100% Fri 9/1/23 Tue 3/5/24

17 New Facility Project Implementation Plan (PIP - REV 0) 100% Wed 5/22/24 Fri 8/30/24

28 Land Acquisition 61% Fri 3/1/24 Tue 4/15/25

29 Setup Real Estate Broker 100% Fri 3/1/24 Mon 4/15/24

30 Site Selection Kick-off Meeting 100% Wed 5/1/24 Wed 5/1/24

31 Site Work Group Meeting 100% Tue 5/28/24 Tue 5/28/24

TFC TJJD New Facility Master Schedule

Major Milestones

TJJD Report to Legislature

Program of Requirements Complete

LBB Approval - Site #1 - Ellis County

Contract Executed - Site #1 - Ellis County

LBB Approval - Site #2 - Harris/Waller

Close on Site #2 - Harris/ Waller

Design Notice to Proceed (NTP)

Construction Notice to Proceed (NTP)

Construction Substanial Completion

Facility Owner (TJJD) Occupany

Warranty Phase Completion

Planning & Site Selection Phase

Feasability Study

New Facility Project Implementation Plan (PIP - REV 0)

Land Acquisition

Setup Real Estate Broker

Site Selection Kick-off Meeting

Site Work Group Meeting

Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

1.2.2025

32 Site Work Group Meeting 100% Wed 6/19/24 Wed 6/19/24

33 Review Preliminary Slate of Site Market Options 100% Tue 5/28/24 Wed 6/19/24

34 Site Shortlist Established 100% Thu 6/20/24 Wed 6/26/24

35 Site Visits 100% Mon 6/24/24 Fri 8/2/24

36 Letter of Interest (LOI) Process for Potential Sites 100% Tue 7/23/24 Fri 8/23/24

37 Site(s) Contracted 100% Fri 8/23/24 Fri 12/20/24

38 Contract Option Period - Site #2 - Harris/Waller 15% Mon 12/23/24 Tue 4/15/25

39 Close on Site #2 - Harris/Waller 0% Tue 4/15/25 Tue 4/15/25

40 Site Due Diligence 35% Tue 10/15/24 Fri 4/4/25

41 Site #1 - Ellis County - Survey, Utility, Environmental, Soil 100% Tue 10/15/24 Wed 12/11/24

42 Site #2 - Harris/Waller - Survey, Utility, Environmental, Soil 0% Mon 1/6/25 Fri 3/14/25

43 LBB Approval - Site #1 - Ellis County 30% Thu 12/19/24 Fri 1/31/25

44 LBB Approval - Site #2 - Harris/Waller 0% Mon 3/3/25 Fri 4/4/25

45 Design/Construction Procurement 30% Thu 6/20/24 Wed 5/6/26

46 Determine Delivery Method (CMAR) 100% Thu 6/20/24 Fri 6/21/24

47 Prepare Draft RFQ Solicitations 100% Tue 7/9/24 Mon 8/19/24

48 Architect/Engineer of Record Procurement 90% Tue 8/20/24 Fri 1/10/25

49 CMAR Contractor Procurement 25% Tue 10/1/24 Tue 4/15/25

50 Commissioning Agent Procurement 10% Mon 12/2/24 Fri 5/16/25

51 Construction Material Testing Agency (CMT) Procurement 0% Thu 3/20/25 Wed 7/23/25

Site Work Group Meeting

Review Preliminary Slate of Site Market Options

Site Shortlist Established

Site Visits

Letter of Interest (LOI) Process for Potential Sites

Site(s) Contracted

Contract Option Period - Site #2 - Harris/Waller

Close on Site #2 - Harris/Waller

Site Due Diligence

Site #1 - Ellis County - Survey, Utility, Environmental, Soil

Site #2 - Harris/Waller - Survey, Utility, Environmental, Soil

LBB Approval - Site #1 - Ellis County

LBB Approval - Site #2 - Harris/Waller

Design/Construction Procurement

Determine Delivery Method (CMAR)

Prepare Draft RFQ Solicitations

Architect/Engineer of Record Procurement

CMAR Contractor Procurement

Commissioning Agent Procurement

Construction Material Testing Agency (CMT) Procurement

Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

52 FF&E Procurement 0% Thu 1/1/26 Wed 5/6/26

53 Design Phase 25% Thu 8/15/24 Wed 12/31/25

54 Site #1 - Ellis County 25% Thu 8/15/24 Wed 12/31/25

55 Program of Requirements 100% Thu 8/15/24 Mon 12/16/24

56 Program of Requirements Complete 100% Mon 12/16/24 Mon 12/16/24

57 Program Validation 0% Thu 2/20/25 Wed 3/19/25

58 Schematic Design 0% Thu 3/20/25 Wed 5/21/25

59 Design Development 0% Thu 5/22/25 Wed 8/13/25

60 Site/Civil/Equipment Early Release Package 0% Thu 7/3/25 Wed 8/20/25

61 Construction Documents 0% Thu 8/14/25 Wed 12/31/25

62 Site #2 - Harris / Waller 25% Thu 8/15/24 Wed 12/31/25

63 Program of Requirements 100% Thu 8/15/24 Mon 12/16/24

64 Program of Requirements Complete 100% Mon 12/16/24 Mon 12/16/24

65 Program Validation 0% Thu 2/20/25 Wed 3/19/25

66 Schematic Design 0% Thu 3/20/25 Wed 5/21/25

67 Design Development 0% Thu 5/22/25 Wed 8/13/25

68 Site/Civil/Equipment Early Release Package 0% Thu 7/3/25 Wed 8/20/25

69 Construction Documents 0% Thu 8/14/25 Wed 12/31/25

70 Construction Phase 0% Mon 6/2/25 Mon 12/13/27

71 Site #1 - Ellis County 0% Mon 6/2/25 Mon 12/13/27

FF&E Procurement

Design Phase

Site #1 - Ellis County

Program of Requirements

Program of Requirements Complete

Program Validation

Schematic Design

Design Development

Site/Civil/Equipment Early Release Package

Construction Documents

Site #2 - Harris / Waller

Program of Requirements

Program of Requirements Complete

Program Validation

Schematic Design

Design Development

Site/Civil/Equipment Early Release Package

Construction Documents

Construction Phase

Site #1 - Ellis County

Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

72 Preconstruction 0% Mon 6/2/25 Fri 2/27/26

73 Early Release Package Procurement 0% Thu 8/21/25 Wed 10/1/25

74 Site Work Construction 0% Thu 10/2/25 Wed 1/21/26

75 Foundation/Structure Construction 0% Thu 1/22/26 Wed 9/2/26

76 Envelope Construction 0% Thu 7/9/26 Wed 2/17/27

77 Interior Construction 0% Thu 12/24/26 Wed 9/1/27

78 Building Security Testing & Startup 0% Thu 9/2/27 Wed 10/13/27

79 Building Final Commissioning 0% Thu 9/2/27 Wed 10/13/27

80 Substantial Completion 0% Wed 10/13/27 Wed 10/13/27

81 Final Completion 0% Mon 12/13/27 Mon 12/13/27

82 Site #2 - Harris/Waller 0% Mon 6/2/25 Mon 12/13/27

83 Preconstruction 0% Mon 6/2/25 Fri 2/27/26

84 Early Release Package Procurement 0% Thu 8/21/25 Wed 10/1/25

85 Site Work Construction 0% Thu 10/2/25 Wed 1/21/26

86 Foundation/Structure Construction 0% Thu 1/22/26 Wed 9/2/26

87 Envelope Construction 0% Thu 7/9/26 Wed 2/17/27

88 Interior Construction 0% Thu 12/24/26 Wed 9/1/27

89 Building Security Testing & Startup 0% Thu 9/2/27 Wed 10/13/27

90 Building Final Commissioning 0% Thu 9/2/27 Wed 10/13/27

91 Substantial Completion 0% Wed 10/13/27 Wed 10/13/27

Preconstruction

Early Release Package Procurement

Site Work Construction

Foundation/Structure Construction

Envelope Construction

Interior Construction

Building Security Testing & Startup

Building Final Commissioning

Substantial Completion

Final Completion

Site #2 - Harris/Waller

Preconstruction

Early Release Package Procurement

Site Work Construction

Foundation/Structure Construction

Envelope Construction

Interior Construction

Building Security Testing & Startup

Building Final Commissioning

Substantial Completion

Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

92 Final Completion 0% Mon 12/13/27 Mon 12/13/27

93 Owner Occupancy Phase 0% Thu 10/14/27 Wed 2/23/28

94 Site #1 - Ellis County 0% Thu 10/14/27 Wed 2/23/28

95 FF&E Deliveries & Install 0% Thu 10/14/27 Wed 12/1/27

96 TJJD Move In & Training 0% Thu 12/2/27 Wed 2/23/28

97 Resident Move In 0% Wed 2/23/28 Wed 2/23/28

98 Site #2 - Harris/ Waller 0% Thu 10/14/27 Wed 2/23/28

99 FF&E Deliveries & Install 0% Thu 10/14/27 Wed 12/1/27

100 TJJD Move In & Training 0% Thu 12/2/27 Wed 2/23/28

101 Resident Move In 0% Wed 2/23/28 Wed 2/23/28

102 Warranty Phase 0% Thu 10/14/27 Fri 10/13/28

103 Warranty Phase 0% Thu 10/14/27 Fri 10/13/28

Final Completion

Owner Occupancy Phase

Site #1 - Ellis County

FF&E Deliveries & Install

TJJD Move In & Training

Resident Move In

Site #2 - Harris/ Waller

FF&E Deliveries & Install

TJJD Move In & Training

Resident Move In

Warranty Phase

Warranty Phase

Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule