RFP MEP OCTOBER 2009.doc

TABLE OF CONTENTS

VOLUME 1 – PROJECT REQUIREMENTS

Part 1 – Standard Requirements

Part 2 – Scope of Work

Part 3 – Contract Administration

VOLUME 2 – CONTRACT CLAUSES

Part 1 – Contract Clauses

Part 2 – General Wage Decision

Part 3 – Critical Path Method Schedule

Part 4 – Security Clearance Requirements

VOLUME 3 – PROPOSAL AND AWARD

Part 1 – Proposal Submission Requirements

Part 2 – Evaluation and Award

Part 3 – Submission Forms, Bond and Insurance

VOLUME 1 – PROJECT REQUIREMENTS

PART 1 – STANDARD REQUIREMENTS

1.1

GENERAL

Government Documents: The following documents can be downloaded from www.gsa.gov website.

Facility Standards-P100 2005 version

Chapter 1 General Requirements

Chapter 3 Architectural and Interior Design

GSA – PBS – CAD Standards, 3-25-2004 NOTE: If not stated, design features not defined shall be either the building’s standard, meet PBS-P-100 standard, or directions from the GSA’S PM.

Abbreviations: The following abbreviations may have been used in this SOW document:

CD’s Construction Documents

CO

Contracting Officer

COTR

Contracting Officer's Representative

DID’s Design Intent Drawings

FPS

Federal Protective Service

GSA

General Services Administration

HVAC

Heating, Ventilation, Air Conditioning

NTP

Notice to Proceed

OT

Over Time Work

PBS

Public Buildings Service

PM

Project Manager

SOW

Statement of Work 1.2

CONTRACTOR'S USE OF PREMISES:

A. Confine operations at site to areas permitted by law, ordinances, permits, and to limits of Contract as shown on Contract Documents.

B. Do not unreasonably encumber site with materials or equipment.

C. Do not load structure with weight that will endanger structure.

D. Assume full responsibility for protection and safekeeping of products stored on premises.

E. Move stored products that interfere with operations of Owner.

F. Obtain and pay for use of additional storage or work areas needed for operations.

G. Coordinate use of premises under direction of Owner's Representative.

H. Use of Site for Work and Storage:

1. Restrict Work to areas indicated on Drawings.

2. Store materials off site except for minor amounts of material that may be stored at designated staging area as approved by Owner.

3. Access site in areas approved by Owner.

4. Restrict parking to specific areas as approved by Owner.

5. Restrict debris removal to Owner-approved area of building site.

6. Restrict location of construction cranes to areas as approved by Owner.

7. Do not allow construction traffic on existing roof membrane except as absolutely necessary to perform new work. Provide 3/4-inch (19mm) plywood protection over existing roof membrane at traffic and work areas.

I. Maintenance of Access and Operations:

1. Do not perform operations that would interrupt or delay Owner's daily operations.

2. Maintain access to existing building, facilities, parking, streets, and walkways; especially fire lanes.

3. Schedule demolition and renovation operations with Owner in such a manner as to allow Owner operations to continue with minimum interruption.

4. During period of construction, do not obstruct exit ways of Owner-occupied areas in any manner.

J. Maintenance of Existing Services:

1. Do not disrupt existing utility services to existing building.

2. Maintain environmental control in existing building, especially temperature, humidity, and dust control.

3. Provide temporary lines and connections as required to maintain existing mechanical and electrical services in building.

4. Gas piping at rooftop units may be temporarily disconnected (maximum four hours) to raise piping and replace flashing. Maintain cooling operation of unit during this period.

5. Notify Owner, a minimum of seven days, prior to each required interruption of mechanical or electrical services in building. These interruptions shall be only at such times and for lengths of time as approved by Owner. In no event shall interruption occur without prior approval of Owner.

K. Building Access:

1. Access to roof construction areas shall be by way of exterior ladder on the face of the building as designated by Owner.

2. Contractor will not have access to building interior except as pre-arranged with Owner.

1.3

OWNER OCCUPANCY:

A. Owner will occupy premises during entire period of construction for the conduct of normal, daily operations. Cooperate with Owner's Representative in all construction operations to minimize conflict and to facilitate Owner usage.

B. Contractor shall conduct his operations so as to ensure least inconvenience to Owner's operations.

C. Contractor shall take precautions to avoid excessive noise or vibration that would disturb Owner's operations. When directed by Owner, Contractor shall perform certain operations at designated time of day or night in order to minimize disturbance to Owner's operations.

D. Contractor shall take all necessary precautions to assure a watertight condition in the operation portion of the building during construction.

E. Refer to Specification Section 01120 for provisions on security, special sequence of Work, maintenance of access and operations, maintenance of existing utilities and services, and building access restrictions.

1.4 OVERTIME WORK: Contractor shall include necessary overtime work on weekends and other times as required and approved by the Owner to complete the work within the contract time. After hours work must be cleared with the COR.

2. RESPONSIBLITIES:

2.1 CONTRACTOR’S RESPONSIBILITY: The Contractor shall perform all work required to give a complete and satisfactory job as required by this statement of work. The Contractor shall be licensed as a general contractor in the state of Florida. Further, the Contractor is responsible for compliance with all pertinent Federal, State, and Local regulations that may pertain to the requirements.

The Contractor is responsible for maintaining adequate records to fully allow the Government to ascertain costs associated with all work performed. The Contractor is responsible for being fully familiar with the drawings and specifications of the area A. Coordination: Coordination for the use of freight elevators, hallways, staging areas, deliveries, parking and restrooms shall be through the Property Manager’s office. The Property Manager must be given a minimum of 48-hour notice prior to any interference in security systems, data lines, electrical service or mechanical/plumbing service. Connections to the main utility service shall be scheduled for week-end, and/or after-hour work.

B. Safety: GSA Safety and OSHA Safety regulations must be followed. This is a drug free, smoke free workplace. The work will occur in occupied Government space. Warning signs shall be posted as needed by the contractor. The contractor shall identify planned locations for dust and sound barrier partitions and provide temporary dust or sound barriers as required; remove barriers at appropriate times; and repair damages to existing surfaces caused by temporary dust or sound barriers. In addition, the contractor shall provide and maintain temporary fire extinguishers at the job site.

C. Clean-Up: The contractor shall maintain a clean work environment and is expected to clean work areas each day as well as remove debris daily.

2.2 SITE VISIT: The Contractor is responsible for inspecting the worksite and field verifying all quantities for repair, replacement, and construction of building elements. The Government will provide as-built documentation to the Contractor, if necessary.

During the site visit, all items and issues should be discussed with the GSA and agency representative. There should be resolution to all items prior to start of work, unless there is a mutual agreement of all parties in writing.

2.3 PROPERTY DAMAGE: The Contractor shall take all precautions to avoid any damage to Government property or equipment. Any damage to Government property or equipment by the Contractor, that is not part of this scope, shall be repaired by the Contractor to its original state or better condition at no additional expense to the Government.

2.4 WORKING CONDITIONS: The building and Government operations will continue to be in normal operation basis for the duration of the project. The Contractor shall take all precautions to ensure that their operations are conducted in a manner that is consistent with the restrictions imposed in the area. Any issues should be immediately brought to the attention of the Government. Work area will be kept clean and safe at all times.

2.5 SCHEDULE: The Contractor shall coordinate the work and phasing schedule with the Government.

2.6 SUBMITTALS: Submit the following materials to the Government for review and approval prior to starting work.

A. A detailed schedule/timetable for implementation of the requirement.

B. Quantities and specifications of all materials and equipment to be installed or replaced.

C. Submittals will be required on all finish products to be installed. GSA shall approve all finishes prior to start of that phase of the work, as applicable.

D. Separate pricing of items requested in specifications and drawings, as applicable.

3. WORK PROCEDURES:

3.1 SCHEDULING: Establish a phasing schedule with Government for each day’s work activity.

There may be requirements to work after normal working hours for certain phases of the project.

Most of the project will be constructed during normal working hours of 7:00am to 5:30pm Monday thru Friday. GSA shall approve all work schedules prior to start of that phase of the work.

3.2 SECURITY: To maintain the security of the materials and information existing in the facility, the Contractor will coordinate work schedules, and work locations with the GSA onsite Construction Representative (COR). The need for management or security personnel to be present at work areas or accompany workers or subcontractors must be followed.

Background checks and security clearances will be required of all contractors’ and subcontract employees working within this facility. Contractor will be required to go through security clearances, background checks; and individuals that are not cleared will not be permitted to work in the building. Contractor will be required to submit all required information for each person who will need access to obtain a security clearance. Security clearance procedures may include finger printing and photo identification badges.

Contractor’s employees operating without security badges will be removed from the premises and not allowed to return without the proper security badge is visible and prominently displayed on the person. The Contactor shall only use staff that has been given a favorable clearance by the Department of Homeland Security, Federal Protective Service as a result of security background check. Contractor shall coordinate with the COR to secure all requirements for badges for contractor personnel and subcontractors entering a federal facility. Contractor’s personnel who work after hours must be badged.

3.3 INSPECTIONS: All work will be inspected and must meet all applicable local and national codes.

4. FINAL CLEARANCE:

4.1 DELIVERABLES: The contractor, at the completion of the work, shall be required to submit a final, certified by signature, report which includes the following:

· Quantities of materials installed.

· Completed individual task sheets of all work completed.

· Operational manuals of equipment installed.

4.2 STOCK. Provide attic stock of amounts to be approved by the Government. All project specific materials purchased by the Contractor and not consumed during the project will become Government property upon project completion.

4.3 FINAL CLOSE-OUT: The following must be completed before the Government approves final close-out.

1. Final walk-through inspection by the Government of all areas

2. Completion of all punch list items to the satisfaction of the Government

3. Delivery of all deliverables approved by the Government.

After the Government has approved all items listed above, the CO will confirm completion of all project requirements in writing to the contractor.

PART 2 – SCOPE OF WORK

Date: October 20, 2009

I. GENERAL

A. The Government will evaluate proposals in two Stages. Stage I, offerors are evaluated on technical factors including qualifications, past performance, and the experience of key personnel. Stage II, offerors are evaluated on qualifications and experience of key field personnel, submission of a project management plan, and unit rates for each craft workers proposed. The contractor may submit performance based proposals to meet the project goals which are specified in the scope.

B. The Sam M. Gibbons U. S. Courthouse is located at 801 N. Florida Avenue in Tampa, Florida, and was completed in 1998. The building is experiencing a series of problems related to water infiltration through the building envelope and roofs. The building envelope consists of the curtain wall, precast panel, and metal panels. HVAC system louvers are located on the majority of floors on the North and South elevation.

II. SCOPE

PROJECT DESCRIPTION

The U.S. General Services Administration will undergo MEP upgrade, repair, and alteration in the Sam Gibbons Courthouse Tampa, Florida. Work includes HVAC control system upgrade, Cooling Tower replacement, new base load chiller, new water conservation opportunities, recommissioning of emergency power system, new day lighting monitoring and energy controls, Transient Voltage Surge Suppression (TVSS) provision on both primary and secondary panelboards, supplemental lightning protection in specific areas, and new door for electric transformer vault room as intended in the Statement of Work.

As part of the American Recovery & Reinvestment Act ARRA Spending Plan the scope includes specific design and reporting requirements to make this project development transparent to the general public.

Project Type

This project is for the renovation of the Sam Gibbons Courthouse Tampa, Florida as part of the American Recovery & Reinvestment Act.

Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide for successful design and construction services for the completion of work as indicated on the Statement of Work for the Sam Gibbons Courthouse, Tampa, Florida.

Effective execution of the start of construction to meet goal of the ARRA, creating jobs.

Transparent design and construction processes to meet goal of the ARRA, inform and validate project to the general public.

OBJECTIVES:

Execution of project objectives developed during Project Planning and Programming Phase, Project Procurement, Design and Construction, satisfying overall strategic project goal, not to mention the successful execution of the following objectives:

Project Design and Construction Phase

-Quick turn around execution of project design and construction as intended through this Design-Build project delivery process.

-Successful completion for both design and construction phase for this project.

-Quality Assurance maintained throughout design, provision of construction materials and trade application methods ensuring project constructability.

GSA tenant occupancy and operation

-Maintain uninterrupted operation of tenant occupancy while construction is being performed professionally until final completion, close out, and final acceptance stages of construction by GSA.

Project Delivery Approach

Project Delivery Method:

Design-Build project delivery method is by utilizing Design-Build Contractors with their professional registered Architect-Engineer teams to complete design and construction services based on the enclosed requirements.

Design-Build Services include, but is not limited to the following:

Project Environmental Phase

· Pre-Alteration Survey and Report:

Environmental Services to include the preparation of the Pre-alteration Survey and Report to determine the presence of Presumed Asbestos Containing Materials and Lead Based Paint in all areas directly affected by this combined Upgrade, Repair and Alteration Project. Services to be performed by a State of Florida Certified/Licensed Asbestos Consultant.

Project Design Phase

· Design Services: Design services to be performed by the Design-Build Contractor’s State of Florida Licensed Architect-Engineering Firm.

Project Construction Phase

· Construction Administration Services: Services to be performed by the Design-Build Contractor’s State of Florida Licensed Architect-Engineering Firm.

· Construction Management Services:

Services to be performed by the Design-Build Contractor’s State of Florida Licensed A/E or CM Firm to perform Construction Management Services.

Reference Materials

a. Asbestos 6-Month Periodic Surveillance Report. Latest Edition.

b. Existing MEP Record CD AutoCad Drawings for reference only

c. Designed dwgs for projects on Sam Gibbons Courthouse – October 20,2006

GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, Atlanta, GA, hereinafter referred to as the GSA.

The individual authorized to act on behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Site Investigation, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the statement of work and specifications. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect/Engineer of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

Professional Ethics and Standards of Practice In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The Commissioning Agent (CxA) is responsible to develop commissioning requirements for incorporation in the DB contract performance specification and to provide documented confirmation that the completed facility fulfills the functional and performance requirements of the GSA, the facility occupants, and the facility operators. The CxA will perform work as necessary to verify and document compliance with the GSA performance objectives throughout design, construction, start-up, and the initial period of operation. The specific activities, tasks, and deliverables required of the CxA are further delineated in the CxA contract

The CMa will assist the GSA in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. During the Design Stage and the Construction Documents Phase, the CMa will perform services relating to design review and coordination and budget control. The CMa will serve as the value engineering (VE) consultant. The CMa will participate in the commissioning process, and coordinate with the GSA and the CxA to identify appropriate commissioning program goals and to develop supporting inspection and testing practices to meet the objectives of the project commissioning plan. The CMa will also perform Construction Delivery Phase, Closeout Stage and Tenant Occupancy Stage services to ensure that the design intent is refined and clarified as necessary in the construction documents, realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

Real Estate Design and Construction Organization (REDC) GSA-PBS Southeast Sunbelt Region

Team Staffing

Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

Budget

The estimated range for construction costs is $1,000,000 - $5,000,000 which does not include the DB Contractor’s fixed prices for Design Stage services.

Schedule

Milestone

Performance Time

Action By

Design Period

DB Contractor

Construction (Start - Substantial Completion)

DB Contractor

Substantial Completion - Final Completion

DB Contractor

Note: Performance time noted above is shown in Calendar Days.

DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

· Project Manager

· Architectural Designer

· Engineering Designers - all disciplines

· Major Consultants - i.e., Surge Suppression Specialist, Registered Fire Protection Engineer, Lead Environmental Coordinator, Energy Conservation Officer, Waste Management Coordinator

· Construction Superintendent

· Quality Control Superintendent

· Project Engineer

· Construction Supervisors

· Safety Program Coordinator

DB Contractor shall verify that all members of DB Contractor’s team are both qualified and have a minimum of five (5) years of experience specializing in the specific discipline for which they are assigned.

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

Performance Objectives

1. Standards and Criteria Documents

1.1. Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

1.2. Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors Architectural Barriers Act Accessibility Standard (ABAAS) Documents referenced above may be found and downloaded using the web-based search engine found on GSA’s website www.gsa.gov/cifm.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2. Sustainable Design/LEED® The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of PBS-P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

3. Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Section 1.3, the ICC family of codes is the technical requirements for construction. NFPA 101, Life Safety Code, is the technical egress requirements in lieu of the technical egress requirements of the IBC. The additional technical requirements of the PBS-P100 supersede other requirements.

4. OPTION Historic Preservation

Not Required Cost Management

1. Cost Estimating

The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

· a uniformat level 3 breakdown of the baseline construction budget, with a separate tenant improvement (TI) and security line item for each tenant agency; and

· a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the DB Contractor proposal are still valid, they will serve this purpose.)

Before the start of the Design Development Phase, the DB Contractor, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget.

The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of the Design Concept Phase, and/or after completion of the Design Development Phase and before beginning work on the construction documents. With each such update, the DB Contractor shall provide supporting detailed cost estimates. GSA or its consultant will review the DB Contractor cost estimates to assure that:

· Line item breakdowns are correct and consistent.

· All design elements are included.

· Unit costs are reasonable.

· Quantity takeoffs are accurate.

· Level of detail is appropriate to the phase.

· Cost escalation factors are appropriately applied.

· Balance of costs among building systems is acceptable.

· Balance of core/shell and TI/security costs is acceptable.

· Up-to-date scope modifications are reflected.

· Formats are correct.

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the Uniformat level 3 breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the Uniformat level 3 line items. For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The DB Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Upon approval by the GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

2. Construction Cost Management

This contract is for a fixed price for the construction services.

Project Management Responsibilities

1. Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2. Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. No activity provided in the CPM schedule shall have a duration of less than two (2) weeks. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

3. Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA as required to keep all parties appraised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

4. Meeting Attendance and Correspondence

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

5. Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

5.1. Owner’s Review

GSA or its contractor CMa will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, performance, maintenance, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor CMa will conduct owner’s reviews to assure that:

· The design is responsive to the GSA program goals, objectives and priorities.

· The renovated facility can be efficiently operated and maintained.

· The equipment provided, repaired, or upgraded is efficiently in operation and properly maintained

· The design adequately and efficiently accommodates the space program.

· Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

In addition to the CMa owner’s reviews, the CxA will perform focused commissioning design reviews as provided in the GSA PBS Building Commissioning Guide.

Note: GSA acceptance of submittal by Contractor does not alleviate this Contractor from complying with any contract requirements that may have been missed during the review process.

5.2. Codes and Standards Review

GSA or its contractor CMa will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

5.3. Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

· The level of design complexity is consistent with the project’s schedule and budget constraints.

· Materials, processes, equipment and labor are appropriate and available.

· Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

· Building systems are compatible and viable.

· Drawings and specifications are complete and thoroughly coordinated among disciplines.

· Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

· Drawings are coordinated for multiple construction phases, if applicable.

· Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

· Existing conditions are shown correctly and adequately.

· Construction options and unit prices are logical and comprehensive.

· Construction details are appropriate, complete, well coordinated, and workable.

· General requirements items are specific, concise, and easy to understand..

· Construction documents and construction phasing provide continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

· Construction duration, phasing, and subcontracting plans are reasonably sensible and logical.

5.4. Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor site investigation submission and each subsequent submission, the DB contractor shall coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report for record and tracking.

· All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

The DB will prepare and submit the design review report with written /Print Media

1. Computer Aided Design (CAD) Standards

· Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided responses within 10 calendar days after comments due date.

2. OPTION Electronic Project Management System

Not Required

Electronic design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

3. Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

4. Plans and Specifications

Provide seven (7) hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

DB Contractor Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and DB Contractor subcontractor employees at all tiers.

DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, shall undergo background investigations conducted by the United States Government, and will be issued, by the Federal Government, Government-wide standard secure and reliable forms of identification (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

All DB Contractor personnel requiring access to occupied building areas housing federal operations who have not completed the PIV credentialing process, will be issued visitor badges upon entry, must wear their visitor badges visibly above the waist, and must surrender their visitor badges upon exit.

All non-PIV credentialed DB Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation.

1. Law Enforcement Checks and Background Investigations

The GSA will designate a Department of Homeland Security (DHS) Federal Protective Service (FPS) representative to coordinate the required law enforcement checks and background investigations. The DB Contractor shall justify the need for and obtain the GSA approval of all requests for DB Contractor personnel law enforcement checks or background investigations, before initiating further action.

For each DB Contractor employee (including DB Contractor subcontractor employees) required to undergo a law enforcement check, the DB Contractor shall provide a legible ten-print fingerprint submission and the following documents:.

· A legible ten-print fingerprint submission

· A Contractor Information Worksheet (CIW) The required forms will be provided to the DB Contractor:

(a.) The GSA will provide fingerprinting cards at no cost for DB Contractor personnel requiring law enforcement checks or background investigations. Alternatively, fingerprinting may be obtained from local or state law enforcement agencies. Any fees charged by these agencies shall be non-reimbursable. The Fingerprint service provider should verify contractor’s identity by examining two forms of identity source documents in original form. The identity source documents must come from the list of acceptable documents included in Form I-9 OMB No. 1115-0136, “Employment Eligibility Verification.” At least one document shall be a valid State or Federal Government-issued picture ID.

The DB Contractor shall provide the documents required above to the GSA or directly to the designated DHS FPS representative, at least 20 days before the subject individuals will require daily/weekly access to building areas housing federal operations. The documents required for each applicant shall be provided in a separate sealed and secure envelope.

DB Contractor personnel for whom background investigations have been requested must appear at least once in person before the designated DHS FPS representative and present two acceptable original identity source documents. One of these documents must be a valid (unexpired) picture ID issued by a state government or the federal government.

The DB Contractor Returns CIW and fingerprint cards to GSA.

Upon receipt of the CIW and fingerprint cards, FPS will set up a new suitability decision request, open a new personnel investigation request with OPM in e-QIP system, and send e-QIP invite to DB Contractor personnel.

The DB Contractor shall fill out the personnel investigation forms.

i. Logon to OPM’s e-QIP system as per instructions in e-mail invite.

ii. Fill out personnel investigation form (usually SF85P).

iii. Print and sign all three signature pages.

DB Contractor personnel requiring daily/weekly access to building areas housing federal operations may be in possession of previously issued valid federal PIV credentials. For each such DB Contractor employee (including DB Contractor subcontractor employees), the DB Contractor shall provide evidence verifying that the employee: (1) possesses a valid (unexpired) federal PIV credential; and (2) has undergone the required suitability or national security level investigation comparable to or higher than that required on this contract. If both of these conditions cannot be met, a new background investigation shall be required.

2. Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination. Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government. Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

· Receipt of notification from GSA that the PIV credential has been revoked

· Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

· Release of the subject individual from DB Contractor or DB Contractor subcontractor employment

· Completion of subcontract work (for PIV credentials issued to DB Contractor subcontractor employees)

· Expiration of this contract

In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

3. Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section Subcontracts

Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information.

1. Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2. Identification and Labeling/Marking

Original DB contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the DB contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

3. Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

4. Redacting

The DB Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content. The DB Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

5. Safeguarding and Storage

The DB Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in DB Contractor possession. Access to such documents when in use by the DB Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in DB Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

6. Dissemination

Other than within the Project Delivery Team, the DB Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content.