47QSSC-25-R-3040N_T10_Security Container Request for Proposal(RFP).pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Designated in PO 1 103

To be issued

GSA, FAS, Facilities and Hardware SCM Contracting Division 2300 Main Street, Kansas City, MO 64108

3. SOLICITATION NUMBER

47QSSC-25-R-3040N

Amanda B. Foley, Contracting Officer Amanda.Foley@gsa.gov

2-6 7-10 11-12 13-15 16-18 19-25 26-30 31-32 97-103

90-96

33-52

10/24/2025

54-89

SOLICITATION, OFFER, AND AWARD

RFP 47QSSC-25-R-3040N

Section A - Solicitation/Contract Form

The following is a brief overview of several applicable conditions as they relate to any contract awarded as a result of the combined synopsis/solicitation for commercial products under the subject Request for Proposal (RFP) 47QSSC-25-R-3040N.This combined synopsis/solicitation offers opportunities to all the Original Equipment Manufacturers (OEMs) listed on the Qualified Products Lists (QPLs) for the GSA-Approved Security Container Program, including vault doors, for their individual approved brand name National Stock Numbers (NSN) products that they are interested in offering for sale to the Government. The Government has determined that all brand name NSNs listed on the program’s QPLs meet the definition of commercial items IAW FAR 2.101(3)(ii). This solicitation therefore offers competitive contracting opportunities to all the small and other than small OEMs listed on the QPLs. Multiple, single Indefinite Delivery, Indefinite Quantity Contract (IDIQ) awards will be made to the responsible offerors whose proposals conform to this solicitation. Additional terms and conditions are found within this document.

This combined synopsis/solicitation for commercial products is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 (FAC 2025-04) effective May 12, 2025, except for technical amendments effective June 11, 2025.

When preparing and submitting your proposal in response to this solicitation, all offerors are requested to pay special attention to and to carefully follow the proposal instructions incorporated in Section L - Instructions to Offerors, of this solicitation to ensure your timely submission of a complete and acceptable proposal package to the Government.

This includes your accurate, proper, and complete submission, acknowledgements, clause fill-ins, and signatories and dates on all required documents. Also ensure that you have accurately completed, updated and/or confirmed your registrations, including Reps and Certs in SAM.gov for North American Industry Classification System (NAICS) 332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing are due prior to award.

Offerors are responsible for preparing their proposals in response to this solicitation to meet and fully comply with the requirements of the applicable Federal Specifications, Item Purchase Descriptions (IPDs), Qualified Products Lists (QPLs), as well as the provisions, clauses, and terms and conditions incorporated and contained within this solicitation. Please pay careful attention to recent updates to the IPDs which are required for all Style 2 locks and will be effective upon contract award.

Offers are required to examine the Federal Specifications particular to the individual NSNs and adhere accordingly.

The OEMs shall utilize the attached Contractor Response Document Spreadsheet (CRDS) to quote their FOB Origin, Freight Prepaid unit price for each CLIN offered for all their brand name NSNs that the OEM is interested in selling to the Government for the initial twelve-month contract period of this solicitation. The Government reserves the right to reject any offered proposals that do not include a timely submitted and completed CRDS. The OEMs information submitted to the Government in the CRDS will be used to evaluate their proposals under Section M - Evaluation Factors for Award.

Based on the order volume anticipated throughout the life of this contract, discount pricing is requested. This is not to be confused with tiered pricing, which will not be accepted for this solicitation. Offerors are to provide a FOB Origin, Freight Prepaid unit price for each CLIN that they are interested in offering for sale to the Government.

Since GSA end-users and customers can consider the OEM’s commercial warranties when selecting from among brand name NSN offerings, the OEMs are encouraged to offer their best commercial warranty to the Government in response to this solicitation. The OEM’s commercial warranty period should be a minimum of one-year, and the start date must begin upon the Government’s acceptance of the product in accordance with this solicitation. The Government will not accept conditions of any commercial warranty that conflict with the Government’s requirements in this solicitation, including the Federal Specifications, provisions, clauses and terms and conditions. In any instance in which a conflict does exist with any commercial warranty and the awarded contract, the OEMs understand that the Government’s requirements in any resulting contract award will supersede and prevail at all times.

Titles/Authorities.

The U.S. General Service Administration (GSA) is a sponsoring agency of the Department of Defense (DoD) Lock Program (hereinafter referred to as the GSA-Approved Security Container Program). The GSA-Approved Security Container Program is managed by GSA and established under the authority of the Assistant Secretary of Defense. As prescribed in Department of Defense (DoD) Manual Number 5200.01, Volume 3 February 24, 2012 Incorporating Change 3, Effective July 28, 2020, SUBJECT: DoD Information Security Program: Protection of Classified Information, the Information Security Program provides management, operation, and logistics support functions for physical security equipment and is designated as the DoD technical authority for locks, safes, vaults, seals, and containers used to protect national security information (NSI) and arms, ammunition, and explosives (AA&E). Per DoD 5200.01, GSA establishes and publishes minimum standards, specifications for containers, vault doors, modular vaults, alarm systems, and associated security devices suitable for storing and protecting classified information. Additionally, per DoD 5200.01, new security storage equipment shall be procured from GSA contracts, and “GSA-Approved security containers must have a label stating ‘General Services Administration Approved Security Container,’ affixed to the front of the container, usually on the control or the top drawer.”

The Information Security Oversight Office (ISOO) issued ISOO Notice 2014-02: Procurement of Security Equipment, dated April 4, 2014, and ISOO Notice 2012-04: Additional Guidance on

Standards for Security Equipment dated October 12, 2012 pertaining to GSA-Approved Security Equipment. Per ISOO Notice 2014-02, “GSA-Approved security containers and vault doors must now be procured through GSA Global Supply utilizing the appropriate National Stock Number… All security storage equipment used for securing classified information shall have the GSA approval label.” Per ISOO Notice 2012-04, “32 CFR 2001.42(a) Storage, prescribes that ‘…whenever new secure storage equipment is procured, it shall be in conformance with the standards and specifications established by the Administrator of the GSA….’ Classified information may not be stored in security containers that have been reconditioned, refurbished, or remanufactured and obtained outside of the authorized GSA procurement processes. GSA security containers sold to private parties through government reutilization processes, may not be refurbished, reconditioned, recertified and purchased as a GSA-Approved security container intended for storage of classified information. This process circumvents the established performance verification process that GSA mandates Original Equipment Manufactures’ to uphold. A ‘GSA approval label’ cannot be reproduced and can only be procured by Original Equipment Manufacturers or GSA-Approved Training Institutions, who have been authorized by

GSA.”

Pursuant to the above cited authorities, this contract vehicle is needed for the Government to procure new GSA-Approved National Security Equipment; reconditioned, refurbished, or remanufactured is not permissible. This includes but is not limited to, security containers and vault/armory doors, and potentially phased in auxiliary parts, components and locks for the Department of Defense, Government intelligence and law enforcement agencies, and other U.S.Government agencies and organizations in support of U.S. National Security interests.

Period of Performance.

The contract performance period for the multiple, single award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts awarded under this solicitation are for a one-year base period and four additional one-year option periods IAW FAR subpart 17.2 (five years total). Proposed pricing should remain valid for 90 days or until time of award, whichever is greater.

Procurement Strategy.

GSA will procure GSA-Approved security containers and vault/armory doors from the authorized list of products identified to be eligible for consideration in Federal Government procurement under the Federal Specifications and Qualified Products Lists (herein after referred to as QPLs).

The Government has qualified each product in the requirement as meeting the latest effective issue of the QPL specification (attached) and has identified each qualified source by the name, address, and plant location of the manufacturer. Awards will be made under the authority of FAR Subpart 6.3, Other Than Full and Open Competition. There will be multiple, single award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts awarded through contract negotiations with individual Original Equipment Manufacturers (OEMs) listed on the QPLs IAW commercial procedures and executed under the following FAR authorities: Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, FAR Part 15, Contracting by Negotiation, and FAR Subpart 16.5, Indefinite-Delivery Contracts. An approved Justification and Approval for Other Than Full and Open Competition can be found in Attachment 7.

This procurement is not a small business set-aside, in total or in part, or a reserve IAW FAR Subpart 19.5, Small Business Total Set-Asides, Partial Set-Asides, and Reserves. GSA will award contracts to approved OEMs listed on the QPLs at the individual Contract Line Item Number (CLIN)/National Stock Number (NSN) level. Contract awards will be made to those OEMs whose product is on the approved QPL, proposal is found to be responsive and responsible and price is determined to be fair and reasonable.

Scope.

This solicitation is issued IAW FAR part 15 and will be advertised in SAM.gov “Contract Opportunities” utilizing NAICS 332999, All Other Miscellaneous Fabricated Metal Product Manufacturing, which includes Metal Safes and Vault Door Manufacturing. This NAICS code, if not already included, must be added to the OEMs SAM Representations and Certifications and Small Business Program Representations before contract award. The scope of this contract is for the Government to procure GSA-Approved National Security Equipment, including but not limited to, security containers and vault/armory doors, and potentially phased in auxiliary parts, components and locks. GSA authorizes the current list of eligible products identified for consideration in Federal Government procurements under the specifications set forth in the QPLs. The Government will revise, amend or cancel the lists (QPLs) as necessary, without prior notice to the OEM, to reflect actions by the Government or the manufacturer requiring modification or discontinuance of any or all of the information listed on the QPLs. All contract awards are subject to the terms and conditions, and requirements of the GSA-Approved Security Container Program. A list of NSNs that GSA is seeking to procure for GSA contract coverage under this solicitation are included in Section C. The list of NSN products listed in Section C are subject to additions, deletions, changes, and removals by the Government through modifications to the solicitation and the contract over the period of performance, including options, without change to the scope. It is required that all OEMs obtain and/or maintain QPL status in order to be considered for award and throughout the duration of the anticipated contract period. If at any point an OEM or a specific NSN is removed from an applicable QPL, that OEM or NSN (as applicable) is no longer eligible to remain on the contract and the government will unilaterally modify the contract as appropriate.

Proposals due by: 5pm CST on November 7, 2025

Solicitation Contents.

SF33 Solicitation, Offer, and Award Section A Solicitation/Contract Form Section B Supplies and Prices Section C Description/Specifications Section D Packaging and Marking

Section E Inspection and Acceptance Section F Deliveries Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits and Other Attachments Section K Representations, Certifications and Other Statement of Offerors Provisions Section L Instructions, Conditions and Notices to Bidders Section M Evaluation Factors for Award

Procuring Entity.

This procurement is being solicited, awarded and administered by Supply Chain Management (SCM) Contracting Division, Office of Contract Operations (GSS) (OSCC), Supply Chain Management (SCM) Contracting Division (SCMSD), Facilities and Hardware Branch under the authorities including, but not limited to those incorporated in Title/Authorities, above.

Points of Contact.

All contracting correspondences regarding this solicitation should only be sent to contracting staff, Amanda B. Foley and Theresa E. Cox.

Contracting Officer (CO): Amanda B. Foley, Amanda.Foley@gsa.gov; and Contracting Specialist (CS): Theresa E. Cox, Theresa.Cox@gsa.gov

(End of Section A - Solicitation/Contract Forms)

Section B - Supplies and Prices

Supplies.

GSA Global Supply (managed by GSS) is issuing a Request for Proposal (RFP) to establish multiple, single award IDIQ contracts with a one-year base and four additional one-year options for the GSA-Approved Security Container Program.

Under the program there are two classes of containers, Class 5 and Class 6 security containers.

GSA maintains the Federal Specifications and the QPLs covering Security Filing Cabinets for storage of classified items. Per FAR 9.203, qualification and listings in a QPL is a process by which products are examined and tested for compliance with the Government’s specification requirements. The manufacturers listed on the QPL have demonstrated that their products meet the standards specified in the Government’s specifications. Generally, qualifications are approved in advance and independently of any specific acquisition action. After qualification, the products, manufacturers, or potential offerors are included in a Federal or Military QPL [See 9.202(a)(2) with regard to any product, manufacturer, and/or potential offeror not yet included on an applicable list].

Class 5 containers:

Class 5 containers are typically used for storage of classified information where there is a requirement for forced entry protection such as classified information located in high-risk locations and for the storage of weapons. Class 5 containers may also be used for storage of classified components, materials, and equipment. They provide the same protection as Class 6 containers plus ten minutes against forced entry attack. Class 5 containers come in several types: file cabinets, map and plan, weapon storage, and Information Processing System (IPS) containers. There are Class 5-W containers used solely for weapons storage. These containers are not intended to store classified materials.

● Class 5 Filing Cabinets (for legal size 2 and 4-drawer)

● Class 5 Map and Plan General Purpose

● Class 5-A, Vault Armory Door

● Class 5-B, Vault Ballistic Door

● Class 5-V, Vault Door

● Class 5-W Weapons Containers

Class 6 Containers:

Class 6 containers are typically used for storage of classified information such as documents, maps, drawings and plans to be used in lower risk facilities with Security-In-Depth1 (per 32

1 Security In Depth refers to a layered approach to security controls to deter, detect, delay, and deny unauthorized access or movement within a facility.

CFR 2001.43 (b), (C). They come in file cabinets and map and plan styles. There are Class 6-S containers which are specifically designed for installation and use aboard DoD ships to protect classified information.

● Class 6 Filing Cabinets (for legal and letter size 2, 4, or 5 drawer and special size 1 and 2 drawer)

● Class 6 General Purpose

● Class 6-S Shipboard Containers (for legal and Letter Size 2, 4, and 5 drawer filing cabinets)

All of the above, both classes 5 & 6, security containers meet one of the following relevant specifications:

● AA-F-358 – Filing Cabinet, Legal and Letter Size, Uninsulated, Security

● AA-F-363 – Filing Cabinet, Security, Maps and Plans, General Filing and Storage

● AA-C-2859 – Cabinet, Security, Weapons Storage

● AA-C-2786 – Cabinet, Security, Information Processing System Storage

● AA-D-600 – Door, Vault, Security

See attached for the latest version of the QPLs and Item Purchase Descriptions (IPDs) for each NSN in the requirement. The QPLs will be published to the DoD Lock Program’s Federal Specifications and Qualified Products List website upon the effective date of the resulting contract.

This will be a brand name requirement IAW FAR 6.302-1(c). This procurement will include 1,024 NSNs. GSA is soliciting for all current NSNs in support of the GSA-Approved Security Container Program Federal Stock Class (FSC) 7110. This procurement will be solicited with NSNs along with manufacturer name and part numbers, product name, and product description that can be found on the Contractor Response Document Spreadsheet (CRDS). NSNs as assigned per CLIN on this acquisition will be awarded on an item-by-item basis. This procurement is NOT set-aside for small business concerns.

In this solicitation each NSNs IPD will use brand name descriptions which will specify a particular brand name product peculiar to their specific Original Equipment Manufacturer (OEM).

This is a procurement for supplies only. There is no requirement for inside delivery services, installation, repair, or maintenance for any CLIN. If timely delivery of the products under any purchase or delivery orders issued against this contract requires lift gate shipping to the ship-to address listed on the Purchase Order (PO), then lift gate shipping is considered to be an allowable reimbursable shipping fee under the F.O.B Origin, Freight Prepaid terms and conditions, of this contract. The OEM may charge back to GSA the dock-to-dock portion of the freight bill, including any liftgate shipping under the Government Purchase Order (PO) number.

Inside delivery fees are not allowable and reimbursable fees under this contract; therefore, the

OEM cannot bill GSA against a Government PO. However, contractors are not prohibited from entering into their own stand alone agreements (separate from GSA) with the end-user if inside delivery services, installation, repair, or maintenance are needed. If OEMs elect to offer inside delivery to GSA Customers, the GSA Customer cannot purchase inside delivery services under this contract or its delivery or purchase orders.

The Government may award the contract without discussions, based on the initial proposals received. Accordingly, each initial proposal should be submitted complete, with lowest possible pricing, and without taking exception to any clause/provision. However, the Government also reserves the right for clarification, communications, exchanges, and/or discussions of proposal details if necessary at the Government’s discretion. Any contract resulting from the subject RFP will be made in accordance with the authority of FAR Part 15, Contracting by Negotiation, and will be established with the intent to cover ordering, shipping, and billing for merchandise purchased during the term of the contract.

The resultant contracts have an estimated maximum value of all combined orders set at $300,000,000. There are nine contractors eligible to quote that are currently on the Qualified Products List (QPL) database.

GSA intends to solicit the following NAICS:

NAICS NAICS Title

332999 All Other Miscellaneous Fabricated Metal Product Manufacturing

Total Estimated Contract Dollar Value, and Minimum and Maximum Limits.

● Total Minimum Dollar Amount Government Guarantees to Order and Contractor Agrees to Provide.

IAW FAR 16.504(a)(1), the Government is required to order and the contractor agrees to provide at least the minimum dollar value of supplies in the total amount of $2,500 which will be obligated at time of contract award for the base period of performance of this IDIQ contract.

If the Government issues any single or combined delivery order(s) valued at $2,500 or more against the contract by the end of the base period to the awardee, then the $2,500 minimum has been met.

● Total Maximum Contractor Dollar Amount for Supplies that Contractor Agrees to Provide the Government.

IAW FAR 16.504(a)(1), the maximum aggregate value of the IDIQ is $300 million.

IAW FAR 16.504(c)(1)(ii)(D)(1) for this solicitation and for each multiple, single Indefinite Delivery, Indefinite Quantity (IDIQ) contract award, the Government may not award a single task or delivery order contract in an amount to exceed $150,000,000 (including all options) to a single OEM. When the aggregate orders for an awardee under the IDIQ reach $150 million, no more orders may be executed unless the head of the agency makes a determination in writing.

● Total Maximum and Minimum Total Delivery Order/Purchase Order Quantities

IAW FAR 16.504(a)(3), under each individual Purchase Order (POs), contractors must accept orders with a minimum order quantity of one each and a maximum order value of $3,000,000 during the total contract period, including options, if exercised.

(End of Section B - Supplies and Prices)

Section C - Description/Specifications

Item Purchase Descriptions (IPDs) for each brand name NSN as identified on GSA’s approved, Federal Qualified Product Lists (QPLs) can be found in Attachments 2 and 3.

Foreign Military Sales (FMS).

All FMS orders for containers which require mechanical locks will use the S&G 2937 in accordance with Federal Specification FF-L-2937 as there is no limited use requirement.

All FMS orders requiring Electro-Mechanical Locks (Style 1 and Style 2 locks under Federal Specification FF-L-2740) shall be provided with X-09 locks available from GSA through the DoD Lock program.

NOTE: For this solicitation, separate NSNs will not be established for FMS orders.

Drawings.

Original Equipment Manufacturers (OEMs) must submit drawings for every offered Contract Line Item Number (CLIN) by the solicitation closing date and time. All drawings must be dated as having been reviewed after October 24, 2025.

Resubmission of reviewed drawings is required April 1st of every odd year of the contract term (or every two years). Before this biennial submission OEMs should review their drawings and annotate the date in which the last review took place, or submit a signed letter on company letterhead stating that all drawings have been reviewed, and no changes have been made without express written authorization by GSA Contracting Officer. The date annotated should be the same calendar year as the year that drawings are to be submitted.

For the solicitation and biennial submissions the following is required: One electronic copy in DWG or DXF format and one in PDF format uploaded to USB(s) of the assembly drawings, detailed drawings of all parts, and material specifications lists shall be included for delivery to the following address:

General Services Administration Attention: Jeremy Hensley Policy, Standards and Engineering Branch (QSDDBAD) General Services Administration Supply Chain Management Division 1800 F Street, NW Washington, DC 20405

(202) 215-8414

All material so furnished by the manufacturer will be held in proprietary confidence.

No changes shall be made in the construction or construction drawings of the cabinet after it has become qualified and is furnished under contract or order unless prior written authorization to make changes is obtained from the GSA Contracting Officer. Upon written authorization, the manufacturer shall furnish three complete sets of hard copy drawings and one electronic copy in DWG or DXF format and one copy in PDF format uploaded to USB(s) of the changes to the General Services Administration.

Marketing Materials.

For government platforms (i.e. GSS Global Supply), Item Purchase Descriptions (IPDs) for each brand name NSN will identify the OEM’s unique part numbers. GSA will provide a new “crosswalk” tool for customer use giving end-users specific information on the GSA-Approved Security Container Program NSNs. Details available will include price, delivery timeframes, unique product dimensions, warranty, and the socio-economic status of the OEMs. GSA Engineering will utilize the drawings submitted by each OEM, as required by this solicitation, to review and populate the column for unique OEM dimensions. See the NSN crosswalk sample in Attachment 9.

Additionally, OEMs may produce their own marketing materials specific to their individual brand name products including, but not limited to the following: Overall dimensions, drawer or clear opening dimensions, mounting dimensions and procedures, finishes and colors, basic container and lock operation.

However, due to the nature of these containers in protecting classified information and/or valuables, the GSA-Approved Security Container Program limits OEMs from releasing certain information. The specific requirements for maintenance, neutralization and repair of GSA-Approved Equipment are specified in Federal Standard 809. There are certified GSA Safe and Vault Technicians specifically trained in these procedures. GSA-Approved container OEMs shall not release information regarding lock construction, boltwork specifics, and lockboxes. If an OEM has any questions or concerns about what information is not releasable, they are required to make all inquiries to GSA engineering prior to release.

NOTE: For this solicitation the following fields are on the attached CRDS for all 1024 CLINs:

NSNs, Manufacturer Name, Manufacturer Part Number, Color, Class, Description, Unit Of Issue, Design, Lock Specification, Lock Style, Included Lock, and a cross-reference to the Legacy or Old NSN.

(End of Section C - Description/Specifications)

Section D - Packaging and Marking

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far.

552.211-73 Marking FEB 1996 552.211-77 Packing List FEB 1996 552.211-85 Consistent Pack and Package Requirements JAN 2010 552.211-86 Maximum Weight per Shipping Container JAN 2010 552.211-87 Export Packing JAN 2010 552.211-89 Non-manufactured Wood Packaging Material for Export. JUL 2016 552.211-92 Radio Frequency Identification (RFID) Using Passive Tags JAN 2010

Correctly pack, package, mark, and label orders destined for overseas shipping through a Defense Transportation System (DTS), Container Consolidation Point (CCP), or a GSA facility offering supply chain management services, including third-party logistics (3PL).

Shipments to the Department of Defense (DoD) shall be marked in accordance with MIL-STD-129R and shipments to Federal Facilities shall be marked in accordance with

FED-STD-123.

For MIL-STD-129R Marking and Labeling instructions and compliance document see Exhibit 2.

Each OEM must strictly adhere to and comply with the packing, marking, and labeling, including MIL-STD-129R and Military Specification requirements for each brand name NSN that are incorporated in the applicable Federal Specifications, solicitation terms and conditions, including the IPDs. All packing, packaging, marking, and labeling must be included in the OEM’s FOB Origin, Freight Prepaid unit price for each CLIN offered for all their brand name NSNs that the OEM is interested in selling to the Government. Packing, packaging, marking, and labeling is not an allowable or allocable shipping or freight charge, and shall never be invoiced or billed to the Government as a separate shipping or freight charge under this contract under any circumstances.

Clauses Incorporated by Full-Text

52.223-3, Hazardous Material Identification and Material Safety Data (July 1995) - Alternate I

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No.313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number.

This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material (If none, insert None) Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No.313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No.313, which renders incomplete or inaccurate the data submitted under paragraph

(d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to-

(i) Except as provided in paragraph (i)(2), the Contractor shall prepare and submit a sufficient number of Material Safety Data Sheets (MSDS's), meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous materials identified in paragraph (b) of this clause

(1) For items shipped to consignees, the Contractor shall include a copy of the MSDS's with the packing list or other suitable shipping document which accompanies each shipment.

Alternatively, the Contractor is permitted to transmit MSDS's to consignees in advance of receipt of shipments by consignees, if authorized in writing by the Contracting Officer.

(2) For items shipped to consignees identified by mailing address as agency depots, distribution centers or customer supply centers, the Contractor shall provide one copy of the MSDS's in or on each shipping container. If affixed to the outside of each container, the MSDS's must be placed in a weather resistant envelope.

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

(End of Section D - Packaging and Marking)

Section E - Inspection and Acceptance

Inspection and Acceptance.

Each OEM must strictly adhere to and comply with the inspection and acceptance requirements for each brand name NSN that are incorporated in the applicable Federal Specifications and other solicitation documents.

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far.

52.246-16 Responsibility for Supplies APR 1984

Clauses Incorporated by Full-Text

552.246-78, Inspection at Destination (Jul 2009)

Inspection of all purchases under this contract will be made at destination by an authorized Government representative.

(End of Clause)

52.246-2, Inspection of Supplies-Fixed-Price (Aug 1996)

(a)Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b)The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c)The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d)If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor’s or subcontractor’s premises; provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

(e)(1)When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2)The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes reinspection or retest necessary.

(f)The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g)The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h)If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1) by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)(1)If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time-

(i)When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii)When the supplies will be ready for Government inspection.

(2)The Government’s request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor’s plant, nor more than 7 workdays in other instances.

(j)The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract. Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k)Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance.

Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l)If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1)at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor’s plant at the Contracting Officer’s election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or (2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor’s plant and return to the original point when that point is not the Contractor’s plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of Section E - Inspection and Acceptance)

Section F - Deliveries

Deliveries.

Delivery locations will be indicated on the individual purchase orders issued. It is the contractor’s responsibility under the terms and conditions of the contract to promptly, earnestly, and diligently, verify, and confirm the Point-of-Contact (POC) information and the ship to address as indicated on the purchase order using the information provided on the purchase order and/or all other sources or resources. It is also the contractor’s full responsibility under the terms and conditions of the contract to make all arrangements for and coordination of all on-time deliveries to the delivery address on the order issued. Contractors are responsible for delivery to Continental United States (CONUS) locations, which can be anywhere in the CONUS. For any purchase order received with an ultimate consignee outside of the CONUS (OCONUS), a CONUS freight forwarding address may be supplied on the order via Vendor Portal (VP) or EDI transmission received by the contractor. It is possible that some purchase orders may contain an email address which the contractor will need to email (i.e. NAVSUP, MIL-AIR, etc.) in order to receive the shipping addresses. In these instances, the contractor must fill out any required information to receive the shipping address and/or label to be used on the shipment. GSA’s National Customer Service Center (NCSC) is a recommend source of support, which the Contractor may find helpful. Phone contact may be the most expeditious means of making contact with the NCSC. However, chat and email contact may be other viable alternatives for contractors.

National Customer Service Center 1-800-488-3111 vendorresponse@gsa.gov - specifically used for POC requests.

ncsccustomer.service@gsa.gov - used for all other requests.

If after earnestly, and diligently, attempting to verify, and confirm the POC information and the ship to address and need additional support, contractors may email securitycontainers@gsa.gov to reach the Contracting Officer and/or Contracting Specialist. If it is determined a delivery address needs to be modified before shipment, the Contracting Officer must be notified to ensure validity and execute a modification to the purchase order prior to shipment.

Contractors are expected to maintain all reporting and delivery requirements throughout the contract performance period(s).The Contractor shall timely provide and the Government may inquire, request or require discussions and/or in writing statuses, updates, documentation, and reports to confirm, update, audit, adjudicate contractor performance from time to time or anytime during this contract. Failure to meet the stated shipping timeframes in the resulting contract may result in termination of the contract by the Government. These requirements shall include:

● OEMs should utilize reputable logistics companies to transport the GSA limited use security equipment and the companies must have a real time tracking capability with terminal-to-terminal updates (for example: Fed Ex, UPS & USPS) and require a signature upon receipt. For clarification, this is the responsibility of the transportation company, not the awarded OEM.

● Signature upon receipt and transfer of acceptance of national security items is required.

If a signature cannot be obtained, delivery and transfer of acceptable cannot be made, the OEM is responsible for coordinating the return of the products, back to the OEM facility. This is necessary to prevent the unauthorized transfer and or sale of GSA-Approved security containers and vault doors by the transportation company.

● The carrier chosen for delivery should be registered to make deliveries at military installations through Commercial Automated Shipping (CAS) and other similar systems.

CAS is a scalable, automated system that commercial carriers and service providers use to request appointments for picking up or delivering cargo at DoD facilities. It is a web-based environment that installations use to manage these appointments. The system helps ensure the timely delivery and pickup of goods. See attachment 10.

● In order to gain access to a military installation, the identity, fitness, and purpose of the driver must be verified. Identity is verified using approved credentials – REAL ID compliant driver’s license, or other specified identification.

● Tracking and Freight Carrier information shall be entered by the OEM into GSA’s ordering system prior to invoicing.

● Identify all supplies via a standardized system by wholesale standard or common manufacturer part number(s).

● Correctly mark, label, pack, and package orders destined for overseas shipping through a Defense Transportation System (DTS), Container Consolidation Point (CCP), or GSA 3PL facility.

Damaged Goods.

Damaged goods are the contractors responsibility and liability. If NSNs are received in damaged condition, the contractor must deliver replacement items within the same awarded Days After Receipt of Order (DARO) after receipt of notification of damage, at the contractor’s expense. Replacement orders will be treated the same as the original order.