47QMCA26Q0028_Marshalling Deliverables_2026.02.03.pdf
PDF 74 KB Posted
- Solicitation number
- 47QMCA26Q0028
- Issued by
-
GSA Federal Acquisition Service
About this file
This is a Requirement Summary document for Marshalling Services outlining 14 key contractor responsibilities for managing GSA vehicle fleet operations.
The contractor must execute vehicle delivery acceptance within three business days, including inspection, sign-off, and DIT reporting. License plate and GSA Fleet services card management encompasses receiving, inventorying, and securing new items, as well as removing and returning them upon request. Vehicle release to customers requires managing scheduling, pick-up, inspection, and customer assistance, while vehicle receiving involves coordinating customer drop-off, inspection, and documentation. Used vehicles must be prepared for new customer release within three business days of delivery. Third-party device management includes maintaining inventory and installing, replacing, or removing telematics devices and optional tracking/communication equipment. Fueling requirements specify adding a minimum of three gallons to internal combustion engine vehicles at prevailing local rates, while battery electric vehicles must be charged to minimum customer driving distance up to 100 miles, with GSA coordination required for distances exceeding 100 miles.
Vehicle movement services include relocation within 25 miles within two business days at no additional fuel or toll cost to GSA, standard movement of 25-50 miles within five business days with contractor bearing fuel and toll costs, and non-standard movement within 50 miles or any movement exceeding 50 miles within five business days with contractor responsibility for fuel, charging, and toll costs. The contractor must submit monthly invoices in GSA format for all marshalling services rendered.
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Requirement Summary - Marshalling Services
# Description Performance Threshold SOW Reference
1 New Vehicle Delivery Acceptance - The Contractor must accept, inspect, and sign for GSA vehicle during deliveries and complete post-delivery inspection and DIT reporting
Within three (3) business days 2.1
2 License Plate and Fleet Services Card Management: - New License Plate and Fleet Services Card Management
Receive, inventory, and secure license plates and GSA Fleet services cards
2.2.1
3 License Plate and GSA Fleet Services Card Management - Removal of License Plate and GSA Fleet Services Card Management
When requested, the Contractor must remove, inventory, and return all license plates and GSA Fleet services cards.
2.2.2
4 Releasing Vehicle to GSA Customer -Manage customer scheduling, vehicle pick-up, inspection, and assist customers
Fully completed vehicle release appointment
2.3
5 Receiving Used Vehicle Manage customer scheduling, vehicle drop-off, inspection, and documentation
2.4
6 Preparation of Used Vehicle for Release to New Customer
Within three (3) business days of vehicle delivery
2.5
7 3rd Party Device Management, Installation, Replacement or Removal
- Telematics
Maintain an inventory of all telematics device, install, remove, or replace devices, and scan devices as required
2.6.1
8 3rd Party Device Management, Installation, Replacement or Removal
- Other Tracking and Communication Devices or Aftermarket Equipment - Optional Service
Maintain an inventory of all telematics device, install, remove, or replace devices, and scan devices as required
2.6.2
9 Fueling and Charging - Fueling Internal Combustion Engine Vehicles
Coordinate, in writing with GSA, to assure a minimum of three
(3) gallons of fuel is added to vehicles at the current local prevailing rate for fuel
2.7.1
10 Fueling and Charging - Battery Electric Vehicle Charging (Plug-in Hybrid EV excluded
Charged to the minimum customer driving distance up to a maximum 100 mile range. If the distance is over 100 miles, coordinate with GSA to determine which customer pick-up or delivery option should be employed.
2.7.2
11 Vehicle Movement - Vehicle Movement Services Within 25 Miles
As required the Contractor must relocate vehicles within (2) business days to or from the Contractor’s facility within a 25 mile radius at the written request of GSA.
2.8.1
12 Standard Vehicle Movement Greater Than 25 Up To 50 Miles - Optional Service
As required, transport vehicles via the shortest route to or from the Contractor’s facility within five (5) business days of written request from GSA.
Fuel/charging and toll costs associated with the vehicle movement are the responsibility of the Contractor.
2.8.2
13 Non-Standard Vehicle Movement Within 50 Miles, or All Vehicle Movement Greater than 50 Miles
As required, transport vehicles via the shortest route to or from the Contractor’s facility within five (5) business days of written request from GSA.
Fuel/charging and toll costs associated with the vehicle movement are the responsibility of the Contractor.
2.8.3
Invoice for marshalling services Submit an invoice in GSA format on a monthly basis.
6.5.2
Requirement Summary - Marshalling Services
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