47QMCA21R0008_Light_Vehicles_FY25_Fall_OS_presentation_2025-05-07.pptx

May 7, 2025

*This meeting is being recorded*

GSA Office of Fleet Management Center for Vehicle Acquisition

GSA Light Vehicles Program FY25 Fall Open Season Industry Day

Agenda

Welcome: Leonard Fedoruk, GSA Vehicle Purchasing Director Open Season Process: Justin Cook & Brandon Posey, GSA Contracting Technical Specifications: John Hampson, Vehicle Engineering Branch Chief Bid Entry in GSAFleet.gov: Gordon Scott, Contracting Officer

Center for Vehicle Acquisition

Welcome Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process Justin Cook & Brandon Posey GSA Contract Specialists

Open Season Process Refer to section C.17 of your contract or the solicitation Typically biannual (Spring & Fall bid periods) Next OS will be Spring 2026 Entering the final year of 5-year period of performance (Oct 2025 through November 2026) Contracts conclude in November 2026 FY26 Fall OS will be replaced by 2027 recompete Automated process completed via GSAFleet.gov Takes the place of AutoChoice and AutoBid FY26 Federal Standards (to be published before the bid period begins) will govern submissions

Open Season Process Existing contractors under this program may:

Update new model year pricing, base vehicle specifications, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data for existing awarded line items;

Propose new models not previously awarded.

New offerors not currently under contract may:

Submit proposals for new models not on contract with any contractor;

Submit proposals for the next model year for existing models.

Note: to maintain competition as well as fairness to incumbent contractors whose pricing is published and public, all contractors will retain awarded models for the duration of the awarded model year (i.e. awarded models cannot be “poached” by a competitor for the same model year); also, contractors can lower pricing for already awarded model years during any Open Season.

Important Dates Open Season Industry Day: May 7, 2025 GSAFleet.gov Account Requests Due: May 12, 2025 Available on SAM.gov Bid Period Opens in GSAFleet.gov: May 19, 2025 Bid Period Closes in GSAFleet.gov: July 8, 2025 Noon Eastern Daylight Time Supplemental Documents Due: July 8, 2025 Noon Eastern Daylight Time Just LU quote worksheets & AS&E itemized cost breakdowns (no TEWs, availability worksheets at this time) Awards / Opening in GSAFleet.gov: target September 2025

New Models Hopefully most new model requests were submitted as “pre-bid intentions” during the Federal Vehicle Standards comment collector period Additional new models can still be added during the bid period in GSAFleet.gov Differs from previous AutoBid system process Vendor will propose the model under the SIN they feel is most appropriate for the vehicle If you have questions regarding the SIN designation, please reach out to the Contracting team or GSA Engineering Proposed models will be reviewed by GSA Engineering Supplier will be notified of approval / rejection via email

Supplemental Submission Pricing is entered into GSAFleet.gov for the Solicitation (Bid Mgmt) Technical Exceptions Worksheet (TEW): No longer needed; entered via Bid in GSAFleet.gov Determinations on technical exceptions entered in GSAFleet.gov will be provided via worksheet after the bid period closes, with action items specified Line Item Availability Worksheet: will be provided to offerors after bid period closes Cutoff and reopening dates, shipment times, qty restrictions Please provide accurate, realistic shipment timing After Receipt of Order (ARO) Law Enforcement Upfit (LU) Quote Worksheets: ALL main LU options proposed require a quote worksheet; supplemental LU options do NOT Additional Systems & Equipment (AS&E) itemized price calculations for covered line items (see Fed Stds) Deadline will also be July 8, 2025 at Noon EDT

Statutory Price Limitation (SPL)

SPL is $40,000 for sedans SPL is $41,140 for passenger vans and station wagons “Additional Systems & Equipment (AS&E)” = anything above what is necessary for the “ordinary operation” of the vehicle AS&E figure is entered in the Bid for applicable SINs In addition, offerors will have to submit AS&E itemized price calculations with supplemental submission Evaluated price (offered price - AS&E - destination charge) must be below the applicable SPL

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Solicitation (47QMCA21R0008) Section F for proposal instructions, Section G for evaluation criteria New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission New offerors MUST reach out to the Contracting team to set up an intake meeting to discuss proposal submission requirements New offers will be reviewed as quickly as possible GSA cannot guarantee award concurrent with incumbent offerors Estimate 6-8 weeks from proposal to award determination

GSA Engineering John Hampson Branch Chief, Vehicle Engineering Branch Vehicle Purchasing Division

Federal Vehicle Standards (FVS) Process This Open Season will be governed by 2026 Federal Vehicle Standards/change notices/amendments/purchase descriptions all published on GSAFleet.gov prior to bid period Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

New Models Evaluation Process Offerors propose new models in the SIN they feel is appropriate Enter all vehicle specifications, pricing, options, etc.

GSA Engineering will review the proposed model and specifications to determine if the proposed SIN is appropriate NHTSA registry will be checked by the system first If it is approved, GSA Engineering technical review will proceed as with all other models If GSA Engineering determines the SIN should be changed, the offeror will be notified and given an opportunity to lift and shift the proposed model into the appropriate SIN All entered pricing and specifications can be copied / transferred

Engineering Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA process Option “collisions/conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

Bid Entry in GSAFleet.gov Gordon Scott Contracting Officer

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal & contract administration activities Bid Management (formerly AutoBid) Contract Management (formerly AutoVendor) Contractor Updates for awarded contract lines Colors Photos and Documents Allocation Order Management including weekly status reports Reports (Bid and Contract)

Vendor Company Profile Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information User profiles and access Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections

GSAFleet.gov System Access New Offerors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Contractors:

No action required New users can be added by company vendor manager No need to contact GSA

GSAFleet.gov Bids Management Bids Management is where you will find open bid opportunities All contractors with GSAFleet.gov accounts will be able to see bid periods that are open You will not see the solicitation in Bids Management until the Open Season bid period begins For this Open Season, ALL line items will need to be input in their entirety (pricing, minimum specifications, options, clarifications, engine and fuel data, shipment days, etc.)

In future bid periods, you will be able to import existing contact lines and just update and data that is changing Note: download Contracting Pricing Report from the Run Reports menu FVS minimum requirements will be listed for each line item, contractors will indicate whether their vehicle complies with each std and enter their specifications

Bids Management Changes from AutoChoice GSA Contracting no longer establishes line items for offerors to bid on; offerors can enter any models they wish directly into the bid Line item data can be copied/duplicated into another line item Clarifications can be entered at the line item, optional equipment code, and engine and fuel level Technical exceptions will be flagged automatically and addressed within the system Ability to set model year changeover / availability by line item as needed

GSAFleet.gov - How do I bid?

GSA Office of Fleet Management

GSAFleet.gov >> Offerings >> Bids >> [enter solicitation #]

GSAFleet.gov - How do I bid?

GSAFleet.gov Help Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov >> Help Contracting Staff

Contracting Program Assignments Light Vehicles Program points of contact Branch Chief:

gregory.benedict@gsa.gov Contracting Officer:

gordon.scott@gsa.gov Contract Specialists:

Helpful Resources GSA.gov – GSA GSA.gov/Automotive – Vehicle Buying SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Leadership Points of Contact Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 leonard.fedoruk@gsa.gov Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 matthew.gormley@gsa.gov Greg Benedict - Branch Chief, Global Vehicles Acquisition Branch

(202) 227- 6450 gregory.benedict@gsa.gov John Hampson - Branch Chief, Vehicle Engineering Branch

(073) 898 -0226 john.hampson@gsa.gov William Wesolowski - Branch Chief, Quality Assurance Branch

(312) 718 - 3868 william.wesolowski@gsa.gov

QUESTIONS?

QUESTIONS

GSA Office of Fleet Management Center for Vehicle Acquisition Just to confirm, NO quote worksheet is required for supplemental or “special” LU options?

That is correct, only main LU options (“LU##”) will require a quote worksheet; no supplemental submission is required for the ancillary LU options (e.g. AND, WSS, graphics, etc.)

Is there a submitted items checklist report like there used to be in AutoBid?

Not at this time, but you can download a “submitted line items report” which will show you all line items that have been submitted and the data entered for each.

GSA Office of Fleet Management Center for Vehicle Acquisition Will emissions data be required, and what do we do if emissions data is not yet known for MY26?

Emissions data will be entered in the Engine and Fuel tab; if you do not yet have verified data for MY26, you can check the “Fuel-related data is unknown at this time…” box and work to fill in the blanks as soon as possible.

GSA Office of Fleet Management Center for Vehicle Acquisition Notes:

A thorough Bid Management and bid entry demonstration and walkthrough is available now on the GSAFleet.gov >> Help page; don’t wait until May 19 to get familiar with the process!

GSA Systems team will host “Ask the Expert” sessions during the bid period to help with any technical issues that arise; look for calendar invites shortly.

image5.png image6.jpg image7.png image8.png image9.png image10.png image11.png image12.png