47QMCA21R0008_FY26_Fall_OS_Industry_Day_presentation_2026-02-11.pptx

February 11, 2026

*This meeting is being recorded*

GSA Office of Fleet Management Center for Vehicle Acquisition GSA Light Vehicles Program FY26 Spring Open Season Industry Day

Brandon to present and drive slideshow Brittney - MC and greeter

Agenda

Welcome: Leonard Fedoruk, GSA Vehicle Purchasing Director Open Season Process & Systems Review: GSA Contracting Team: Justin Cook, Josip Dugandzic, Brandon Posey, Gordon Scott, & L. Brittney Woods Technical Specifications: John Hampson, Vehicle Engineering Branch Chief Questions

Center for Vehicle Acquisition

Brittney

Welcome Leonard Fedoruk, Director, GSA Vehicle Purchasing

Len

Open Season (OS) Process & Systems Review GSA Contracting Team Justin Cook, Josip Dugandzic, Brandon Posey, Gordon Scott, & Brittney Woods

Open Season Process Refer to section C.17 of your contract or the solicitation Typically biannual (Spring & Fall bid periods) Currently in the final year of 5-year period of performance (Oct 2025 through November 2026) Contracts conclude in November 2026 FY26 Fall OS will be replaced by 2027 Recompete Automated process completed via GSAFleet.gov FY26 Federal Standards (as currently published) will govern submissions

Open Season Process Existing contractors under this program may:

Update new model year pricing, base vehicle specifications, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data for existing awarded line items;

Propose new models not previously awarded.

New offerors not currently under contract may:

Submit proposals for new models not on contract with any contractor;

Submit proposals for the next model year for existing models.

Note: To ensure fair competition and maintain equitable treatment of incumbent contractors whose pricing is publicly available, contractors are entitled to retain awarded models for the duration of the awarded model year. Competitors will not be eligible for award for the same awarded models within the same model year. Contractors may reduce pricing for previously awarded model years during any Open Season.

Note on EVs (BEVs & PHEVs): they can be submitted, evaluated, and awarded, they will just remain closed unless and until the acquisition pause is lifted.

Important Dates Open Season Industry Day: February 11, 2026 GSAFleet.gov Account Requests Due: February 17, 2026 Available on SAM.gov Only required for NEW offerors Bid Period Opens in GSAFleet.gov: February 23, 2026 Deadline for new model submissions: March 17, 2026 Bid Period Closes in GSAFleet.gov: March 23, 2026 Noon Eastern Standard Time Supplemental Documents Due: March 23, 2026 Law Enforcement Upfit quote worksheets & Additional Systems & Equipment itemized cost breakdowns (no TEWs, availability worksheets at this time) Only product informational documents should be uploaded into GSAFleet.gov. Any proposal information shall be emailed to Contracting.

Brandon

New Models New models can be added during the bid period in GSAFleet.gov Vendor will propose the model under the SIN they feel is most appropriate for the vehicle If you have questions regarding the SIN designation, please reach out to the Contracting team or GSA Engineering Deadline for entering new models not currently on your contract is March 17, 2026 If it is a model that is already approved in GSAFleet.gov/NHTSA, you will be able to submit like any other line item If it is new to GSAFleet.gov/NHTSA, it will require GSA Engineering review; you will NOT be able to submit until it is approved by GSA Engineering For these models, you will be notified of approval/rejection via email

Supplemental Submission Due March 23, 2026 Noon EST via email to the Contracting Officer Pricing is entered in GSAFleet.gov under the solicitation (Bids Mgmt) Technical Exceptions Worksheet (TEW): No longer needed; entered via Bid in GSAFleet.gov Determinations on technical exceptions entered in GSAFleet.gov will be provided via worksheet after the bid period closes, with action items specified Line Item Availability Worksheet: will be provided to offerors after bid period closes Cutoff and reopening dates, shipment times, qty restrictions Please provide accurate, realistic shipment timing Law Enforcement Upfit (LU) Quote Worksheets: ALL main LU options proposed require a quote worksheet; supplemental LU options do NOT Additional Systems & Equipment (AS&E) itemized price calculations for covered line items (see Fed Stds)

Statutory Price Limitation (SPL)

SPL is $40,000 for sedans SPL is $41,140 for passenger vans and station wagons “Additional Systems & Equipment (AS&E)” = anything above what is necessary for the “ordinary operation” of the vehicle AS&E figure is entered in the Bid for applicable SINs In addition, offerors will have to submit AS&E itemized price calculations with supplemental submission Evaluated price (offered price - AS&E - destination charge) must be below the applicable SPL

Josip

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Solicitation (47QMCA21R0008) Section F for proposal instructions, Section G for evaluation criteria New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability IAW Section G - Evaluation Criteria, just as all contractors did upon initial submission New offers will be evaluated in a timely manner GSA makes no guarantee of award concurrent with incumbent offerors Offerors should anticipate approximately 6-8 weeks from proposal submission to award determination, contingent upon the complexity of the offer and Government workload New offerors MUST reach out to the Contracting team to set up an intake meeting to discuss proposal submission requirements

Josip

About GSAFleet.gov GSAFleet.gov is used by suppliers for bid/proposal & contract administration activities Bids Management Pricing and technical specifications Contract Management Contractor updates for awarded contract lines Colors Photos and Documents Allocation Order Management including weekly status reports Reports (Bid and Contract)

Gordon/Greg

Vendor Company Profile Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information User profiles and access Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections

GSAFleet.gov System Access Incumbent Contractors:

No action required New users can be added by company vendor manager No need to contact GSA New Offerors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag

GSAFleet.gov Bids Management Bids Management is where you will find open bid opportunities All contractors with GSAFleet.gov accounts can view open bid periods Solicitations will appear in Bids Management only during the Open Season active bid period

GSAFleet.gov Bids Management You can import existing contract line items into the bid environment Most* base vehicle minimum specifications, options, option conflicts, clarifications, engine & fuel data, etc. will carry over *Only data not carried over is pricing and the “comply” flag for any base vehicle minimums that have a free-text field Note: you can download a Contract Pricing Report from the Run Reports menu to reference during bid input Any currently awarded line items that are NOT changing (same model year, pricing, specs, etc.) do NOT need to be imported into bid or submitted for evaluation.

GSAFleet.gov Bids Management Line item data can be copied/duplicated into another line item Clarifications can be entered at the line item, optional equipment code, and engine and fuel level Contractors must indicate compliance with FVS minimum requirements and enter vehicle specifications for each line item Technical exceptions will be flagged automatically and addressed within the system

GSAFleet.gov - How do I bid?

GSA Office of Fleet Management

GSAFleet.gov >> Offerings >> Bids

GSAFleet.gov - How do I bid?

GSAFleet.gov Help Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov >> Help A thorough Bids Management and bid entry demonstration and walkthrough is available now on the GSAFleet.gov >> Help page; don’t wait until February 23 to get familiar with the process!

GSA Systems team will host a Q&A session during the bid period to help with any technical issues that arise; look for calendar invites shortly Contracting/Systems Teams

GSAFleet.gov Help

GSAFleet.gov Help

Contracting Program Assignments Light Vehicles Program points of contact Branch Chief:

gregory.benedict@gsa.gov Contracting Officers:

gordon.scott@gsa.gov lauren.woods@gsa.gov Contract Specialists:

GSA Engineering John Hampson Branch Chief, Vehicle Engineering Branch Vehicle Purchasing Division

Hampson

Federal Vehicle Standards (FVS) Process This Open Season will be governed by 2026 Federal Vehicle Standards/change notices/amendments/purchase descriptions all published on GSAFleet.gov prior to bid period Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

New Models Offerors propose new models under the appropriate SIN Include all vehicle specifications, pricing, options, etc.

GSA Engineering will review the proposed model and specifications to determine if the proposed SIN is appropriate NHTSA registry will be checked by the system first If it is approved, GSA Engineering technical review will proceed as with all other models If GSA Engineering determines the SIN should be changed, the offeror will be notified but will not be required to lift and shift the proposed model into the appropriate SIN All entered pricing and specifications can be copied / transferred

Engineering Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA ordering processes (non-standard, AREQ, etc.)

Option “collisions/conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support

Helpful Resources GSA.gov – GSA GSA.gov/Automotive – Vehicle Buying SAM.gov – Contracting Opportunities Acquisition.gov – FAR GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Leadership Points of Contact Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 leonard.fedoruk@gsa.gov Matthew Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 matthew.gormley@gsa.gov Greg Benedict - Branch Chief, Global Vehicles Acquisition Branch

(202) 227- 6450 gregory.benedict@gsa.gov John Hampson - Branch Chief, Vehicle Engineering Branch

(703) 898 -0226 john.hampson@gsa.gov Erica Rollins - Product Manager, GSA Vehicle Purchasing

(210) 426 - 7719 erica.rollins@gsa.gov William Wesolowski - Branch Chief, Quality Assurance Branch

(312) 718 - 3868 william.wesolowski@gsa.gov

QUESTIONS?

QUESTIONS

GSA Office of Fleet Management Center for Vehicle Acquisition Is there a submitted items checklist report like there used to be in AutoBid?

Yes! Go to Reports >> Bid reports >> Bid line items reports >> Line item status report and enter the solicitation number and bid period from the drop-downs (leave the Standard Item Number drop-down blank and it will include all line items) Note: vendors now have access to several bid reports during the Open Season bid period to assist in reviewing the status of your bid (e.g. Price analysis report >> Bid price analysis report)

QUESTIONS

GSA Office of Fleet Management Center for Vehicle Acquisition Just to confirm, NO quote worksheet is required for supplemental or “special” LU options?

That is correct, only main LU options (“LU##”) will require a quote worksheet; no supplemental submission is required for the ancillary LU options (e.g. AND, WSS, graphics, etc.)

GSA Office of Fleet Management Center for Vehicle Acquisition Will emissions data be required, and what do we do if emissions data is not yet known for MY26?

Emissions data will be entered in the Engine and Fuel tab; if you do not yet have verified data for MY26, you can check the “Fuel-related data is unknown at this time…” box and work to fill in the blanks as soon as possible.

GSA Office of Fleet Management Center for Vehicle Acquisition Is this going to be the only Open Season for this year or will there be one in the Fall?

This will be the last “Open Season” for these 5-year contracts. There will be a bid period over the summer heading into FY27, but that will be part of the full FY27 program recompete which will replace these contracts.

GSA Office of Fleet Management Center for Vehicle Acquisition Are offerors permitted to add new line items/models during Spring Open Season?

Yes, offerors can update existing awarded line items (including new model year pricing, base vehicle specifications, optional equipment details, clarifications, and engine and fuel data), OR propose new models that have not been previously awarded.

GSA Office of Fleet Management Center for Vehicle Acquisition If an offeror has previously awarded line items that are not changing this Open Season, do they need to be resubmitted?

No. Any line items that are being updated can be imported into the bid environment from the Bids Management tab. For any line items that ARE NOT changing at all, they do not need to be imported or submitted, just leave them as they are. Be sure to keep the Contracting team notified of close-out dates for any currently awarded and open line items.

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