1 - 47QMCA21R0008 Solicitation Document 08_20_2021.pdf

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

Federal Acquisition Service

August 20, 2021

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number

47QMCA21R0008 for model year 2022 Light Vehicles to include Sedans, Light Trucks, and

SUVs, for a base period of sixty (60) months, with no option periods.

This solicitation is targeted to original equipment manufacturers (OEMs), and their certified representatives, that meet all trade, regulatory, and other conditions required to sell light duty passenger cars and trucks to the United States Government. Please pay particular attention to the proposal submission requirements located in Section F.1. Pay close attention to the evaluation criteria in Sections G.1 and G.2 to ensure your proposal meets the requirements.

Section B.7 – Substantial Transformation also contains important information for offerors to consider prior to submitting a proposal.

In order to conduct this acquisition most effectively, all notices and postings will be made at

SAM.gov. The provisions and clauses incorporated in this solicitation are those in effect through

Federal Acquisition Circular 2021-06 effective July 12, 2021. Please be aware that the solicitation, questions and answers, comments, or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA Vehicle Buying’s website as it contains information of interest associated with automotive programs at www.gsa.gov/vehiclebuying.

Offerors should propose their best price with their initial offer, as it is GSA’s goal to award without discussions. Note that substantially incomplete offers will be rejected.

Should you have any questions, please contact me at (202) 251-7397. I look forward to receiving your proposal!

Sincerely, Gordon M. Scott

Gordon M. Scott

Contracting Officer

Light Vehicles Branch (QMAAA) https://sam.gov/content/home http://www.gsa.gov/vehiclebuying

SOLICITATION 47QMCA21R0008

TABLE OF CONTENTS

SECTION A – GENERAL 4

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449 4

A.2 ACQUISITION DETAILS 5

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS 6

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARDS 6

B.2 ESTIMATED QUANTITIES 7

B.3 PRICING 7

B.4 GSA VEHICLE BUYING PROGRAM 7

B.5 DEFINITIONS 8

B.6 STATUTORY PRICE LIMITATION 9

B.7 SUBSTANTIAL TRANSFORMATION DETERMINATION 10

SECTION C – ADDITIONAL REQUIREMENTS 11

C.1 DELIVERABLES 11

C.2 WEEKLY STATUS REPORTS 12

C.3 WHEELS-OFF-GROUND DELIVERY 13

C.4 IDENTIFICATION OF VEHICLES 13

C.5 DEALER DELIVERY REQUIREMENT 13

C.6 SHIPMENT DELAYS 15

C.7 NOTIFICATION OF VEHICLE DEFECTS/RECALLS 15

C.8 FUEL ECONOMY REQUIREMENTS 16

C.9 AUTOCHOICE AVAILABILITY OF AWARDED MODELS 16

C.10 AVAILABILITY OF FUNDS 16

C.11 GUARANTEED MINIMUM QUANTITY 16

C.12 MAXIMUM QUANTITY OF SUPPLIES 17

C.13 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE FACILITIES 17

C.14 GSA FORM 1611 18

C.15 CONTRACT ADMINISTRATION INFORMATION 18

C.16 VEHICLE AVAILABILITY LISTING (VAL) 20

C.17 OPEN SEASON PERIODS 21

C.18 PRICE REDUCTIONS 24

C.19 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs) 24

C.20 NEW OPTIONAL EQUIPMENT CODES 24

C.21 U.S. FLAG VESSEL REQUIREMENTS 25

C.22 PRE-DELIVERY INSPECTION (PDI) INSTRUCTIONS 25

C.23 DELIVERY HOURS 25

C.24 DAMAGE-IN-TRANSIT PROCEDURES 25

C.25 INTERPRETATION OF CONTRACT REQUIREMENTS 26

C.26 ADDENDA TO THE SOLICITATION 27

SECTION D – SOLICITATION CLAUSES 28

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JUL 2021) 28

D.2 52.216-18 ORDERING (AUG 2020) 34

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995) 34

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995) 35

D.5 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997) 35

D.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 37

D.7 252.227-7015 TECHNICAL DATA – COMMERCIAL ITEMS (FEB 2014) 38

D.8 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB 1996) 40

D.9 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES (JAN 2010) 41

D.10 552.211-92 RADIO FREQUENCY IDENTIFICATION (RFID) USING PASSIVE

TAGS (JAN 2010) 41

D.11 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (MAY 2019) 41

D.12 552.216-72 PLACEMENT OF ORDERS (JAN 2016) (ALTERNATE I – AUG

2010) 41

D.13 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUN 2009) 42

D.14 QMAA-525 FIRST PRODUCTION VEHICLE (AUG 2019) 44

SECTION E – SOLICITATION PROVISIONS 46

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(OCT 2020) 46

E.2 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020) 48

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018) 49

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (FEB 2021) 50

E.5 52.215-6 PLACE OF PERFORMANCE (OCT 1997) 64

E.6 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND

DATA OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

(ALTERNATE IV – OCT 2010) 65

E.7 52.216-1 TYPE OF CONTRACT (APR 1984) 65

E.8 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021) 65

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018) 66

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006) 66

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 67

E.12 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE I—SEP

1999) 67

SECTION F – INSTRUCTIONS TO OFFERORS 69

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS 69

F.2 AWARD 80

F.3 PRE-PROPOSAL CONFERENCE 80

SECTION G – EVALUATION 81

G.1 EVALUATION 81

G.2 ADJECTIVAL RATINGS 82

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD 84

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT 84

G.5 METHOD OF AWARD FOR REQUISITIONS PLACED AGAINST THE MASTER

CONTRACT 85

G.6 CHANGES TO REQUISITIONS 86

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

NEW THIS YEAR: Offerors must register for a FedConnect account at www.fedconnect.net; all proposals must be submitted through FedConnect, not by email (pricing submissions will still be through the AutoBid system). Please see attachments Q1-Q3 for more information regarding

FedConnect.

Electronic copies of proposals must be submitted through FedConnect by Thursday, September 16, 2021, at 12:00pm Noon Eastern. AutoBid will close Tuesday, September 14, 2021, at 3:00pm

Eastern. Please review FAR 52.212-1 – Instructions to Offerors – Commercial Items (July 2021) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

Complete electronic file formatting instructions and FedConnect submission requirements are located in Section F.1.

http://www.fedconnect.net/

This solicitation will remain open beyond September 16, 2021, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after September 16, 2021, for Standard Item 888E, but will evaluate proposals received after that date in the order in which they are received.

New offerors may also submit proposals under this solicitation during the “open season” period of each year during the sixty-month period of performance – please see Section C.17 for further details on open seasons.

Standard Item 888E proposals from existing contractors received after the initial September 16, 2021, solicitation closing should be submitted electronically via FedConnect. Due to systems constraints within

FedConnect, Standard Item 888E proposals as well as open season proposals from new offerors should be sent to the following email addresses: arielle.alman@gsa.gov with a carbon copy to ontheroad@gsa.gov.

Should FedConnect functionality be added for new offerors during the contract period of performance, GSA will issue submission instructions via special notice under this solicitation.

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for

Standard Item 888E. Pricing information should be included on the mandatory 888E submission template along with all other required technical data (see Attachment L).

Any models submitted under Standard Item 888E or during open season periods and approved by GSA are considered within the scope and intent of the solicitation and, based on the discretion of the

Government, may be executed either by modification to the contractor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under

NAICS code 336111 – Automobile Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective August 19, 2019, the small business size standard for NAICS 336111 is 1,500 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

Non-OEM offerors will be measured against the 500-employee small business size standard prescribed in FAR 52.212-1(a).

A.2 ACQUISITION DETAILS

FSC GROUP: 2310 and 2320

PRODUCT: Passenger Motor Vehicles And Trucks & Truck Tractors Wheeled

NAICS: 336111

PERIOD: The period of performance is a base period of sixty (60) months from the date of contract award, with no option periods.

mailto:arielle.alman@gsa.gov mailto:ontheroad@gsa.gov https://www.sba.gov/document/support--table-size-standards

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARDS

The Schedule of Items can be found in Attachments H01 through H15 as follows:

Attachment No. Description

H01 Schedule of Items – Daimler Trucks

H02 Schedule of Items – FCA

H03 Schedule of Items – Ford

H04 Schedule of Items – General Motors

H05 Schedule of Items – Hyundai

H06 Schedule of Items – Kia

H07 Schedule of Items – Mazda

H08 Schedule of Items – Mitsubishi

H09 Schedule of Items – Nissan

H10 Schedule of Items – Rivian

H11 Schedule of Items – Subaru

H12 Schedule of Items – Tesla

H13 Schedule of Items – Toyota

H14 Schedule of Items – Volkswagen

H15 Schedule of Items – Item 888E

Please note, the full solicitation number for Attachments H01-H14 should include the uniform

Procurement Instrument Identification (uPIID) format of “47QMCA21R0008”; however, the

Schedule of Items currently shows a truncated version of the previous format “GM-210008-D” due to systems constraints. In addition, the “Page # of #” in the header of each document may be incorrect due to duplicate entries which have been removed.

Vehicles to be provided under this acquisition must adhere to Federal Vehicle Standards 122BN and 307BA (see Attachments F1-F2).

Only those models submitted during the AutoStandards process and included in the Federal

Vehicle Standards 122BN and 307BA (see Attachments F1-F2) will be considered for award.

Per the Sources Sought notice posted to beta.SAM.gov on April 14, 2021, there will not be an opportunity to submit alternative models during this AutoBid cycle (new models may be proposed in subsequent open season periods; see Section C.17). After-market conversions of factory vehicles (with the exception of law enforcement additional equipment) are considered out of scope for this acquisition and will not be considered. Only those non-tactical makes/models included in the Standard Items identified in Attachments H01-H14 will be accepted for review.

All vehicles proposed must be left-hand drive vehicles.

Instructions to offerors relating to AutoBid are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in Attachment I – 2022 Model

Year Estimated Quantities. These estimated quantities apply only to FY22, not the entire sixty-month period of performance. The estimated quantities and estimated sales figures are broken out i) for all customers, and ii) for GSA Fleet; GSA Fleet quantities and sales figures are a subset of the total quantity and are not additional figures. Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the

Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models requested during AutoStandards are included in the

Schedules of Items and available to bid during the current AutoBid period.

Attachment J1 – Optional Equipment Analysis, and Attachment J2 – Optional Equipment

Combination Analysis demonstrate the optional equipment purchased during FY20, the last ordering cycle for which full-year data is available. Due to Systems constraints and data availability, Attachments J1-J2 may include line items from FY20 which are not solicited as part of this acquisition. Again, only those line items which are included in the Schedules of Items are solicited at present.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number only to the extent such models were included in the Federal Standards AutoStandards submission. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for

Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I

(http://www.gsa.gov/portal/content/104212) and the 1122 Program

(www.gsa.gov/1122program). The 1122 Program offers Americans peace of mind by enabling states and units of local government access to Federal sources of supply, to purchase equipment in support of counter-drug, homeland security, and emergency response activities. The Duncan

Hunter National Defense Authorization Act for Fiscal Year 2009 amended 10 U.S.C. 381 and http://www.gsa.gov/portal/content/104212 http://www.gsa.gov/1122program expanded the procurement authority under the 1122 Program beyond counter-drug activities, to include equipment for homeland security and emergency response activities.

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA ensures that potential contractors meet the responsibility determinations required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet Federal

Vehicle Standards as described in Federal Standards 122BN and 307BA. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power. Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through AutoChoice, GSA’s online vehicle requisitioning portal.

AutoChoice is GSA’s secure on-line ordering application for light vehicles, ambulances, medium/heavy vehicles, buses, wreckers, and car carriers (see Attachment S). With AutoChoice, agencies can:

● Configure vehicles and choose vehicle equipment options

● Utilize side-by-side comparisons of each competitor’s vehicle model

● Calculate actual vehicle prices for the configured vehicle

● View miles per gallon (MPG) fuel ratings

● View carbon dioxide grams per mile (GPM) data

● View Federal Vehicle Standards

● View contractors’ past performance

● Select the vehicle that provides the best value considering price, business size, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of American-made content, and time of shipment

● Select a requested dealership

● Check vehicle requisition status

● Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at www.gsa.gov/vehiclebuying.

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

http://www.gsa.gov/vehiclebuying

B.6 STATUTORY PRICE LIMITATION

This acquisition is subject to statutory price limitations pursuant to 31 U.S.C. 1343. The current statutory price limitations were established in the Consolidated Appropriations Act, 2021, Public

Law 116-260, Division E, Title VII, Section 702 (December 27, 2020).

This law fixes the maximum amount allowable for the purchase of any passenger motor vehicle

(exclusive of buses, ambulances, law enforcement, and undercover surveillance vehicles). For

Fiscal Year 2022, this statutory limitation is:

• $19,947.00 for sedans

• $19,997.00 for station wagons

These limits may be exceeded by not to exceed $7,250 ($27,197 total) for police-type vehicles.

Provided further, that the limits set forth in this section may not be exceeded by more than 5 percent for electric or hybrid vehicles purchased for demonstration under the provisions of the

Electric and Hybrid Vehicle Research, Development, and Demonstration Act of 1976: Provided further, that the limits set forth in this section may be exceeded by the incremental cost of clean alternative fuels vehicles acquired pursuant to Public Law 101-549 over the cost of comparable conventionally fueled vehicles: Provided further, that the limits set forth in this section shall not apply to any vehicle that is a commercial item and which operates on alternative fuel, including but not limited to electric, plug-in hybrid electric, and hydrogen fuel cell vehicles.

Offerors are instructed to separately identify the destination charge and additional systems and equipment (AS&E) in accordance with 31 U.S.C. 1343, in the appropriate fields in AutoBid (see

Section F.1). Failure to state both the destination charge and AS&E may render a submission unacceptable. Offerors are further cautioned that submissions whose defective price structure constitutes a circumvention of the statutory limitation for the basic vehicles shall be rejected.

For purposes of this contract, a submission with a defective price structure is one which is based on prices for the AS&E or destination charges significantly in excess of the prices available in the commercial marketplace.

A full list of items subject to statutory price limitations is set forth in Section 1.6 of Federal

Standard 122BN (see below as found in Attachment F1 – Section 1.6 Vehicles Subject to

Statutory Price Limitations). The offeror must provide the additional systems & equipment

(AS&E) pricing in AutoBid for items subject to the statutory price limitations.

Item No. 7 8C/8H/8N/12A 9C/9H 10B/10H/17 11B

Class/Model

Class None

Minicompact 2/4

Passenger

Coupe/Sedan

Class I

Subcompact 4

Passenger Sedan

/ SW

Class II Compact

5 Passenger

Sedan

Class III Midsize

5 Passenger

Sedan

Class IV Large

5 Passenger

Sedan

Style Trunk/ Hatchback

Trunk / SW /

Hatchback Trunk Trunk Trunk

Volume Index, cu.

ft., min.

Item No. 7 8C/8H/8N/12A 9C/9H 10B/10H/17 11B

Wheelbase, in., min. 90 104 107 110 120

Base Curb

Weight, lbs., min.

Engine, Cyl./

Displacement

4/1.4L

4/1.4

4/1.8L

6/3.5

6/3.6

Transmission

Type Automatic Automatic Automatic Automatic Automatic

Brake Type Power Assist Power Assist Power Assist Power Assist Power Assist

Steering Power Assist Power Assist Power Assist Power Assist Power Assist

Front Seats Bucket Bucket Bucket Bucket Bucket

Front Impact

Airbags Required Required Required Required Required

Occupant

Restraint Sys Required Required Required Required Required

Tires, Radial, Wheel/Tire Size, 14/P185

15/P195

16/P205

16/P215

17/P215

B.7 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade

Agreements Act (TAA) as specified in FAR 52.225-5 and 52.225-6. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 calendar days. Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for ordering in AutoChoice until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and powertrains. It is the offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection

Office of International Trade

Office of Regulation and Rulings

799 9th Street NW; 7th Floor

Washington, D.C. 20229-1177

202-325-0100

Any questions related to this requirement should be directed to Zachary Shepherd at zachary.shepherd@gsa.gov or (571) 205-8989 prior to proposal submission.

mailto:zachary.shepherd@gsa.gov

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due NLT To

Weekly Status Report

(see Attachment O for requirements;

Attachment P for example)

Each Friday After Contract

Award

AutomotiveEDI.Partnerships@gsa.gov

LU Option Weekly

Status Report (only required for contractors awarded LU options; see

Attachment R4 for example)

Each Friday After Contract

Award

Contracting Officer, with a copy to gsafleet.lawenforcement@gsa.gov

Shipment Delays 30 Calendar Days Prior to

Shipping

U.S. Flag Vessel bills of lading Monthly

Maritime Administration points of contact: matthew.duggan@dot.gov;

laura.mahoney@dot.gov

Notification of Vehicle

Defects/Recalls

Within 1 week of public announcement

Consignee, with a copy to the Contracting

Officer in accordance with Section C.7

1611 for Each Export

Destination

30 Calendar Days in Advance of Anticipated Date of

Availability for Shipment gsa.export@gsa.gov

Delivery Orders for

Destinations Not on the

Dealers Layout

As they are received

Vehicle Availability

Listing As needed

Request for Vehicle

Inspections (to include

RPN and VIN of units to be inspected)

10 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and/or

Contracting Officer’s Representative

(only for Source Inspections or First

Production Vehicles per sections D.16 and D.17)

The Contractor must deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see Sections C.2 and C.15) on the date it is due in Microsoft

Office, Word 2010, PowerPoint 2010, Project 2010, or Excel 2010 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not.

mailto:AutomotiveEDI.Partnerships@gsa.gov mailto:gsafleet.lawenforcement@gsa.gov mailto:matthew.duggan@dot.gov mailto:laura.mahoney@dot.gov mailto:gsa.export@gsa.gov

Changes to delivery points of contact must be issued to the Contractor by email notification. All deliverables must be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 WEEKLY STATUS REPORTS

GSA’s Office of Motor Vehicle Management’s contracts require contractors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered.

Status information sent electronically to GSA by your firm is displayed in our online ordering program, AutoChoice. Customers can view the production, shipment, and actual delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in AutoChoice. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

Your file can be sent in either of the following two formats which are attached:

1. XLS: Send data as an EXCEL file via an email attachment to

AutomotiveEDI.Partnershps@gsa.gov.

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact Terry Koniarski at 703-605-9505 for further information in this electronic data interchange.

Please see Attachment O for AutoChoice Status Report layout and instructions. Please note: the

Government is currently finalizing new contractor weekly status reporting requirements; the current procedures as listed herein will remain in place until new procedures are finalized, which will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR Part 52.243-4 – Changes.

In addition to the above, the Government will seek vehicle-level data from contractors for all orders placed, to include RPN, VIN, optional equipment, production/shipment status, and other fields to be determined. The Government will work with contractors after award to finalize this requirement and submission procedures. Final requirements will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR Part 52.243-4 –

Changes.

mailto:AutomotiveEDI.Partnershps@gsa.gov

C.3 WHEELS-OFF-GROUND DELIVERY

The vehicle must be processed for shipment from the manufacturer’s plant to the initial receiving activity, in accordance with the manufacturer’s standard commercial practice. Where individual items are referenced to this paragraph, the delivery method used must assure that all wheels of subject vehicles are off the ground at all times while in transit from the point of final assembly

(vehicle complete as specified) to the destination indicated on each individual requisition.

The warranty begins when the Government accepts the vehicle from the contractor FOB point of delivery destination.

C.4 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA Requisition Purchase Number (RPN) on the carrier’s freight bill or other document used in the delivery of vehicles awarded FOB destination under this solicitation. This information is essential to the consignee for identification purposes.

Vehicles will not be accepted by the Government without this identifying number.

Contractor’s Monroney label is also acceptable if it provides all of the required data.

C.5 DEALER DELIVERY REQUIREMENT

A. DEALER DELIVERY

Unless direct (consignee) delivery (indicated by option code “CNS”) is noted on a motor vehicle delivery order, delivery must be made to an available product dealer within the geographical radius (specified below) of the destination for the item specified in the schedule of items or as designated on the delivery order. Delivery locations may be anywhere in the continental United

States (CONUS), Alaska, Hawaii, Guam, Puerto Rico, and export locations via option 1611 (see

Section C.14; for OCONUS destinations, the mailing address for the certificate of origin must be non-domestic).

For the purpose of complying with delivery mileage restrictions in this solicitation where so specified under the item, the road mileage between geographical points must be as stated in

Google Maps (https://www.google.com/maps).

(1) For populated areas of 100,000 or more, the product dealer must be no farther than

25 miles from the destination specified. In the event more than one product dealer is indicated to serve one destination, the additional dealer(s) utilized by the Contractor must not be in excess of

25 miles from the specified location.

(2) For populated areas of fewer than 100,000, the product dealer must be no farther than

150 miles from the specified location.

https://www.google.com/maps

(3) If a destination is found to be in excess of 100 miles from a product dealer the

Contractor must notify the Government within 30 calendar days after receipt of delivery order so that the Government, at its option, may amend the delivery order to require consignee delivery.

(4) At the Government’s option, vehicles may be delivered directly to a Government-specified location. This could include a location which is certified by the contractor as a warranty repair location or a marshalling location specified by the Government. The Government will receive and prep the vehicles in the same manner as a dealership.

(5) The Government, upon contract award, will approve the contractor’s Dealers Layout

(see Attachment K for example) and will make the participating courtesy dealerships available in

AutoChoice. The Contractor must notify the Government when there are changes to the Dealers

Layout within two weeks of such change.

(6) When the contractor receives a delivery order and the destination is not on the

Dealers Layout, the contractor must choose a dealer location within the geographic radius specified above. Every 2 weeks, the Contractor must furnish to the Contracting Officer a list of dealer locations where the destination is not on the Dealers Layout and the corresponding delivery order of the vehicles being delivered.

NOTE: ALL REQUISITIONS PLACED PURSUANT TO THE ABOVE WILL BE

RESTRICTED TO DESTINATIONS WITHIN THE CONTINENTAL UNITED STATES

(CONUS); DELIVERY TO ALASKA, HAWAII, GUAM, AND PUERTO RICO MAY BE

FURTHER RESTRICTED TO CERTAIN CITIES WITHIN THESE LOCATIONS.

B. CONTRACTORS ARE RESPONSIBLE FOR ENSURING THE FOLLOWING SERVICES

ARE PROVIDED BY COURTESY DELIVERY DEALERSHIPS:

(1) RECEIPT AND INSPECTION OF NEW VEHICLE. Product dealer must receive new vehicle from carrier and inspect the vehicle for carrier damage.

(2) CARRIER CLAIMS. When necessary, product dealer must prepare and process claims against the carrier.

(3) REPAIR/REPLACEMENT. Product dealer must make any repairs necessitated by carrier damage and must replace any equipment lost in transit.

(4) PREDELIVERY SERVICING. Product dealer must perform predelivery servicing in accordance with the manufacturer’s recommended predelivery service procedures.

(5) NOTIFICATION TO GOVERNMENT. Product dealer must notify the designated

Government official upon receipt of new vehicle(s). If the product dealer is not able to reach the designated Government official by the phone number provided on the MVDO, the product dealer must send an email to vehicle.buying@gsa.gov for assistance in reaching the customer, per the instructions below.

mailto:vehicle.buying@gsa.gov

(6) TRANSFER TO GOVERNMENT. All new motor vehicles received must be picked up at the product dealer’s location by Government personnel within five (5) business days after notification of vehicle readiness. The product dealer or vehicle supplier will immediately notify vehicle.buying@gsa.gov if they are unable to notify the customer of vehicle readiness or if the vehicles are not picked up within five business days after this notification. GSA will then instruct the customer agency HQ fleet manager to arrange for immediate pick up of the vehicle.

If the vehicles are not picked up within five business days after notifying vehicle.buying@gsa.gov, the Contractor may request that GSA cancel the order. All vehicles remain the responsibility of the Contractor until inspected, accepted, and transferred to the

Government, or until the order is otherwise canceled.

C. None of the above may be construed as creating contractual privity between the General

Services Administration and the product dealer.

C.6 SHIPMENT DELAYS

If vehicles are not produced, inspected, and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 200% of the monthly lease rate established by GSA Fleet for the current model year for the item delayed, or the closest comparable item. The lease rate may be found via www.gsa.gov/gsafleet. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor or subcontractor.

None of the aforementioned shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government’s right to terminate for cause.

C.7 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the

Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

If available, indicate preferred options for data transmittal (e.g. Secure file transfer protocol

(SFTP), file type (e.g. .XLSX, .CSV, .TXT), and available data fields, e.g.

● VIN

● Recall Code

● Recall Type (e.g. Safety, Not Safety, Warranty) mailto:vehicle.buying@gsa.gov mailto:vehicle.buying@gsa.gov http://www.gsa.gov/gsafleet

● NHTSA ID, if applicable

● Description

● Remedy Status (e.g. Actionable, Not Actionable, Parts Not Available)

● Repair Status (e.g. Open, Closed)

● Date Announced

● Date Actionable

● URL for Customer Notification Letter

C.8 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available. Customer agencies must consider the fuel economy requirements in 49 U.S.C. 32917 when making their vehicle selections in AutoChoice.

C.9 AUTOCHOICE AVAILABILITY OF AWARDED MODELS

Offerors are required to provide fuel economy and emissions information for all awarded line items and optional equipment engines as part of their AutoBid submissions. For any models for which such information is not available at the time of AutoBid submission, successful offerors are responsible for providing the information as soon as it becomes available. GSA’s Alternative

Fuel Vehicles (AFV) team will confirm the data as submitted against that published by the

Environmental Protection Agency (EPA) at www.fueleconomy.gov. Awarded line items may be opened for ordering pending verification of fuel economy and emissions data; however, all line items will include a clarification that this data has not yet been confirmed, and no “low greenhouse gas vehicle” flags will be assigned to such vehicles in AutoChoice until this data is confirmed by the AFV team. GSA reserves the right to close line items for ordering in the event of undue delay in receiving fuel economy and emissions data from the contractor. In addition, no awarded models will be open for ordering unless a representative photograph of the vehicle is uploaded by the offeror.

C.10 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items.

Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. Customer agencies verify availability of funds when submitting requisitions.

C.11 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the quantity limits may be expressed as number of units or as dollar values. The minimum quantity of supplies that the Government guarantees to order during http://www.fueleconomy.gov/ the period of this contract is $10,000. If at the end of the contract period the contractor has not received an order, upon request the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire sixty (60) month contract period, and not for each line item awarded. No minimum quantity of units is guaranteed.

(a) Request for payment of any amount due under this clause must be submitted, in writing, to the Contracting Officer within 30 days after the end of the contract period.

(b) The guaranteed minimum does not apply if the contract is terminated for cause or if the

Contractor has not performed in accordance with the terms and conditions of the contract.

C.12 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with

FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own maximum quantity established, and the maximum quantity for each awarded contract may differ. For each successful offeror, the estimated dollar value of all awarded line items specific to that contract from Attachment I – 2022 Model Year Estimated

Quantities will be added together to determine the maximum quantity of supplies in dollars for the contract period. As the estimated quantities in Attachment I are based on a twelve-month ordering cycle, the total dollar value for the sum of the awarded line items will be multiplied by five to obtain a total maximum quantity of supplies in dollars for the full sixty-month period of performance.

Attachment I – 2022 Model Year Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment I, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

C.13 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE FACILITIES

For requisitions placed with option code CNS and designated for delivery to a Department of

Defense (DoD) facility, offerors are advised that many installations have adopted RAPIDGate as a credentialing system for entry to facilities. For many military installations, transporters are now recommended to have a RAPIDGate credential to enter a facility to make deliveries (to include motor vehicle transporters). DoD and other Government agencies will continue to implement these credentialing requirements to ensure controlled access to Government facilities. For more information on RAPIDGate, including cost and application procedures, please visit http://www.rapidgate.com/rapidgate-program. Offerors are encouraged to consult with transport carriers used in the performance of this contract to recommend compliance with http://www.rapidgate.com/rapidgate-program

RAPIDGate access to applicable facilities. Without RAPIDGate, contractor representatives will still be allowed access to applicable facilities; however, they will be required to undergo standard security checks.

A current list of facilities utilizing RAPIDGate can be found at https://www.fortiorsolutions.com/products/rapidgate/.

C.14 GSA FORM 1611

GSA Form 1611 is required to be completed for any orders destined outside of the United States for which an established delivery code is not available. Instructions for form completion and delivery instructions are contained on the form. For OCONUS destinations, the mailing address for the certificate of origin provided by the customer at order placement must be non-domestic.

Thirty (30) calendar days in advance of the anticipated date of availability for shipment, the

Contractor is to submit a completed GSA Form 1611, including vehicle identification (VIN) number(s) for each pertinent destination, to the GSA Export office designated on the delivery order. Shipment is not to be made until instructions are received from the above GSA Export office. Failure to adhere to this requirement will result in refusal of shipment until proper release is obtained. Distribution instructions are provided with the form.

C.15 CONTRACT ADMINISTRATION INFORMATION

A. GSA POINTS OF CONTACT:

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract.

Contract Specialist (CS): A person who will process modifications to the contract and orders placed against the contract as well as other administrative tasks upon direction of the Contracting

Officer.

The CO and CSs for this contract are as follows:

Contracting Officer Gordon Scott for Master Contract and GSA/FAS/QMAAA

Requisitions: 1800 F Street NW

Washington, DC 20405

(202) 251-7397 or gordon.scott@gsa.gov https://www.fortiorsolutions.com/products/rapidgate/ mailto:gordon.scott@gsa.gov

Contract Specialists: Arielle Alman

GSA/FAS/QMAAA

1800 F Street NW

(202) 208-3244 or arielle.alman@gsa.gov

Terri Elliott

1800 F Street NW

(202) 401-0199 or terri.elliott@gsa.gov

Zachary Shepherd

1800 F Street NW

(571) 205-8989 or zachary.shepherd@gsa.gov

Contracting Officer’s Representative (COR): TBD at contract award

The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other terms and conditions of the contract. The

COR, however, will be permitted to make changes to color, consignee and mailing addresses, email addresses, telephone/fax number, and points of contact as delegated and upon consultation with the contractor. On award, the Contractor will be provided a delegation letter from the

Contracting Officer for its signature and files.

B. CONTRACTOR POINTS OF CONTACT/AUTHORIZED NEGOTIATORS

Offerors are required to designate a person to be contacted for prompt contract administration

(please see Attachment C – Offeror Response Document and provide response therein).

In addition, offerors are required to identify all persons authorized to negotiate with the

Government in connection with this request for proposals or quotations (please see Attachment C

– Offeror Response Document and provide response therein).

C. INVOICE SUBMISSION

Payment Terms are Net 30. Invoices may not be submitted by the contractor until the

Government has received and accepted the vehicle. The contractor must provide proof of delivery at the time of invoice submission in order to receive payment.

mailto:arielle.alman@gsa.gov mailto:terri.elliott@gsa.gov mailto:zachary.shepherd@gsa.gov

Invoices must include the following information:

• Name of contractor;

• Invoice date;

• Government contract number, case number, or motor vehicle delivery order number, or other authorization for delivery of goods or services;

• Contractor invoice number, account number, and/or any other identifying number agreed to by contract;

• Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;

• Shipping and payment terms;

• Taxpayer Identifying Number (TIN);

• Banking information;

• Contact name (where practicable), title, and telephone number.

Electronic Invoices are encouraged and may be submitted to the following address:

http://fedpay.gsa.gov/

IF SUBMITTING AN ELECTRONIC INVOICE, FOLLOW THE INSTRUCTIONS

PROVIDED AT THE WEBSITE.

Invoices may also be submitted in lieu of electronic submission to:

General Services Administration

Accounts Payable Branch (BCEB)

P.O. Box 419018

Kansas City, MO 64141

Physical copies of invoices are NOT required to be submitted to the Contracting Officer.

Payment will be made in accordance with FAR 52.212-4(i).

C.16 VEHICLE AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available. The Contractor is advised, however, that AutoChoice remains open year round for orders to be placed, subject to availability. The Contractor must notify GSA of the date when a line item will no longer be available. GSA will communicate these dates to customer agencies via a Vehicle Availability Listing (VAL).

The Contractor must provide, at a minimum, a two-week notice prior to its closing of any line items.

http://fedpay.gsa.gov/

C.17 OPEN SEASON PERIODS

The Government desires the flexibility to order vehicles defined in this contract without interruption during the period of contract performance. Recognizing that the sixty-month period of performance will span several model year changeovers, as well as vehicle line discontinuations and new introductions, and other changes in the commercial automotive market, in order to mitigate the adverse impact on customer agencies GSA will establish one (1) “open season” period each fiscal year for existing contractors to update their line item offerings and to on-board new offerors. The open season period is intended to bridge contractor performance gaps to facilitate an uninterrupted supply of vehicles to GSA. Allowing existing contractors to update their line item offerings, and providing for the on-boarding of new offerors during the contract period, offers GSA the flexibility to keep pace with changes in the commercial marketplace and continue to provide the widest possible array of models to meet customer agencies’ evolving fleet needs.

Throughout the life of the contract, GSA will establish one (1) open season period per fiscal year. The open season will be announced by GSA via special notice under this solicitation in

SAM.gov as well as by notification to successful offerors. The AutoStandards system will open to allow suppliers to update vehicle specifications and to aid in establishing the Federal Vehicle

Standards for the upcoming fiscal year. Following completion of the AutoStandards process, and publication of the new Federal Standards, GSA will open AutoBid for open season submissions, according to the following procedures:

A. EXISTING CONTRACTORS:

During the open season period, existing contractors with awarded contracts under this program may:

● Update the model year**, pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items; and/or

● Propose new models not previously awarded under the contract, for which there is an existing Federal Standard vehicle category and which conform to all GSA standards and regulations that pertain to the Government’s motor vehicle requirements.

**Note: the open season process will replace the previous Next Model Year (NMY) process for awarded line items.

Contractors with existing contracts will automatically be provided with AutoStandards accounts for each new fiscal year. For all awarded line items, existing contractors are required to update any revised base vehicle and optional equipment data during AutoStandards each year.