47QFAA21Q0055 - BLM Water - QASP - Attachment G.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Northwest Oregon Water Testing and Wastewater Treatment / Bureau of Land Management

TABLE OF CONTENTS

Contents

TABLE OF CONTENTS 2

INTRODUCTION 3

1.1 PURPOSE 3

1.2 PERFORMANCE MANAGEMENT APPROACH 3

ROLES AND RESPONSIBILITIES 4

2.1 CONTRACTING OFFICER (CO) 4

2.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 4

IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS / QUALITY LEVELS 5

METHODOLOGIES TO MONITOR PERFORMANCE 5

4.1 SURVEILLANCE TECHNIQUES 5

4.2 CUSTOMER FEEDBACK 5

4.3 ACCEPTABLE QUALITY LEVELS (AQLS) 6

QUALITY ASSURANCE DOCUMENTATION 6

5.1 THE PERFORMANCE MANAGEMENT FEEDBACK LOOP 6

5.2 MONITORING FORMS 6

ANALYSIS OF QUALITY ASSURANCE ASSESSMENT 6

6.1 DETERMINING PERFORMANCE 6

6.2 REPORTING 6

6.3 REVIEWS AND RESOLUTION 6

ATTACHMENT 1: PERFORMANCE REQUIREMENTS SUMMARY 7

ATTACHMENT 2: SAMPLE QUALITY ASSURANCE MONITORING FORM 25

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

1 INTRODUCTION

This QASP is pursuant to the requirements listed in the Performance Work Statement (PWS) for the Northwest Oregon Water Testing and Wastewater Treatment / Bureau of Land Management (BLM) project. This plan sets forth the procedures and guidelines the Government will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards / quality levels identified in the SOW and the contractor’s quality control plan (QCP), and to ensure that the Government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.1.3 The QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

1.1.4 This QASP is also a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

1.2 Performance Management Approach

1.2.1 The SOW structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by the Government to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.1 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this task order regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated Government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the Government to take advantage of the contractor’s QC program.

1.3.2 The Government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The Government will make determinations regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 Contracting Officer (CO)

The CO is responsible for monitoring task order compliance, task order administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's Representative (COR) and the contractor. The CO will designate a COR as the Government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the CO.

2.2 Contracting Officer’s Representative (COR)

The COR is designated in writing by the CO to act as his or her authorized representative to assist in administering the task order. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. The PM and CO will advise the requirements owner (client agency) throughout the contract to ensure proper administration and oversight of the task order.

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS / QUALITY

LEVELS

The required performance standards and / or quality levels are included in the SoW and in Attachment 1, “Performance Requirements Summary (PRS).” If the contractor meets the required service or performance level, it will be paid the monthly amount agreed upon in the task order.

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the Government to evaluate contractor performance when appropriate. The primary methods of surveillance are:

Random monitoring, which shall be performed by the COR designated inspector.

100% Inspection – Each month, the COR shall review the generated documentation and enter summary results into the Surveillance Activity Checklist.

Periodic Inspection – COR typically performs the periodic inspection on a monthly basis.

4.2 Customer Feedback

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and / or problems, but the customer always has the option to communicate complaints to the COR, as opposed to the contractor.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using quality assurance monitoring forms such as the one in Attachment 2.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

4.3 Acceptable Quality Levels (AQLS)

The AQLs included in Attachment 1, Performance Requirements Summary Table, for contractor performance are structured to allow the contractor to manage how the work is performed while providing negative incentives for performance shortfalls.

5 QUALITY ASSURANCE DOCUMENTATION

5.1 The Performance Management Feedback Loop

The performance management feedback loop begins with the communication of expected outcomes.

Performance standards are expressed in the PWS and are assessed using the performance monitoring techniques shown in Attachment 1.

5.2 Monitoring Forms

The Government’s QA surveillance, accomplished by the COR, will be reported using monitoring forms such as the one in Attachment 2. The forms, when completed, will document the Government’s assessment of the contractor’s performance under the task order to ensure that the required results by VHA are being achieved.

The COR will retain a copy of all completed QA surveillance forms.

6 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

6.1 Determining Performance

The Government shall use the monitoring methods cited to determine whether the performance standards / service levels / AQLs have been met. If the contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels. Failure to meet the AQL may result in a deduction from the monthly payment, using the deduction percentages shown in Attachment 1. Likewise, if the contractor exceeds the performance standards, an incentive or award fee will be paid, in accordance with the incentive fee or award fee plan included in the task order (if applicable).

6.2 Reporting

At the end of each month, the COR may prepare a written report for the CO summarizing the overall results of the QA surveillance of the contractor’s performance. This written report, which includes the contractor’s submitted monthly report and the completed quality assurance monitoring forms (Attachment 2), will become part of the QA documentation. It will enable the Government to demonstrate whether the contractor is meeting the stated objectives and / or performance standards, including cost / technical / scheduling objectives.

6.3 Reviews and Resolution

6.3.1 The COR may require the contractor’s project manager, or a designated alternate, to meet with the CO and other Government IPT personnel as deemed necessary to discuss performance evaluation. The

COR will define a frequency of in-depth reviews with the contractor, including appropriate self-assessments by the contractor; however, if the need arises, the contractor will meet with the COR as often as required or per the contractor’s request. The agenda of the reviews may include:

Monthly performance assessment data and trend analysis

Issues and concerns of both parties

Projected outlook for upcoming months and progress against expected trends, including a corrective action plan analysis

Recommendations for improved efficiency and/or effectiveness

Issues arising from the performance monitoring processes

6.3.2 The COR must coordinate and communicate with the contractor to resolve issues and concerns regarding marginal or unacceptable performance.

6.3.3 The COR and contractor should jointly formulate tactical and long-term courses of action.

Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented.

Changes to service levels, procedures, and metrics will be incorporated as a task order modification at the convenience of the CO.

1. ATTACHMENT 1: PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Standard Acceptable Quality Levels

Incentive / Disincentive

Task 1: Wastewater O&M

Site Visit Inspection Form

Site Visit Inspection forms shall be completed and sent to the COR within five calendar days after every Site Visit is performed.

The contractor shall submit all documents electronically for review directly to the COR. The contractor shall allow 5 calendar days for review of Site Inspection Forms.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Discharge Monthly Report

The Discharge Monthly Report (DMR) shall be sent into ODEQ within the timeframe required by ODEQ. The DMR shall comply with the requirements of the approved ODEQ wastewater permit for the Shotgun Creek Recreation Site. The DMR shall include all relevant information that ODEQ requires. A Copy of the DMR shall be sent to the COR at the same time as it is sent into

ODEQ.

The contractor shall submit all draft documents electronically for review directly to the COR. The contractor shall allow five calendar days for review of Draft Discharge Monthly Report.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Annual Reporting The contractor shall submit to ODEQ by February 19 of the following year a report that describes the solids handling activities for the previous year and includes, but is not limited to, the required information in OAR 340-050-0035(6)(a)-(e).

The contractor shall submit to ODEQ no later than January 15 of the following year, a report describing the effectiveness of the recycled water system and that the system complies with the RWUP for the previous

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

year. The report shall comply with the requirements in section 15 of the RWUP permit, rules of Division 55, and the limits and conditions of the WPCF permit #101895.

The contractor shall submit all draft documents electronically for review directly to the CO and COR. The contractor shall allow 20 calendar days for review of the Draft Annual Report.

Preventative Maintenance Performed

A summary of all preventative maintenance performed each week is required to be sent to the COR.

The contractor shall submit all documents electronically for review directly to the COR. The contractor shall allow five calendar days for review of the submitted Preventative Maintenance Summary.

100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Weekly Maintenance Recommendation Form

The contractor shall submit recommended maintenance in the form of a Maintenance Recommendation Form (C.2.1.17) every week on Wednesday by noon (12:00 PT) to the CO and COR. “No maintenance recommended” is allowed.

The contractor shall submit all documents electronically for review directly to the COR. The contractor shall allow two calendar days for review of the submitted Recommended Maintenance Form.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Sample Testing and Reporting

The contractor shall provide a summary of each sample taken during site visits and a copy of the test reports to the COR with two calendar days of the sample testing results being issued by the testing laboratory.

The contractor shall submit all documents electronically for review directly to the COR. The contractor shall allow five calendar days for review of Sample Testing and Results Reporting.

100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Document Submittal and Review Procedures

All deliverables shall be submitted in accordance with the Deliverables Table under Section C.2.3 of the PWS.

The contractor shall submit all draft documents electronically for review directly to the COR. The contractor shall allow the number of calendar days listed above for review of draft documents.

The contractor shall address all comments and submit Final documents within 10 calendar days of receipt of comments, where applicable.

Documents and responses to comments shall be submitted electronically to the COR in text file using tracked changes. All files shall be properly labeled with the version of the report (Draft, Final) and structured to easily locate tables, maps, and other graphics files within the final document.

100% complete, COR comments have been addressed

Contractual remedy, and reporting on

CPARS

Task 2: Water Testing

Clay Creek Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Whittaker Creek Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Tyrell Seed Orchard Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Reports are 100% complete, 100% timely and COR

Contractual remedy, and reporting on

CPARS.

Sampling and Testing of Residual Chlorine every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

comments have been addressed

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Mosby Creek Trailhead Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Sampling and Testing of Residual Chlorine every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

at the contractor’s expense.

Shotgun Park Recreation Site Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Sampling and Testing of Residual Chlorine every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Alsea Falls Recreation Site Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from March to November.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Alder Glen Campground Sampling and

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from March to November.

Reports are 100% complete, 100% timely and COR

Contractual remedy, and reporting on

Submittal of Testing Results

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

comments have been addressed

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Fan Creek Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from March to November.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

contractor’s expense.

Dovre Campground Sampling and Submittal of Testing Results

NOTE: Dovre Recreation Site will be closed during the Base Year. Only ONE (1) set of tests will be required during the Base Year.

Sampling date will be determined by the

COR.

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Cedar Grove Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Three Bears Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Horning Seed Orchard Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Sampling and Testing of Residual Chlorine every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Wildwood Recreation Site Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Sampling and Testing of Residual Chlorine every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Molalla Maintenance Shop Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E.Coli presence/absence every Month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

OPTIONAL

WATER

SYSTEM

Elkhorn Valley Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

non-complia nce with sampling regulations will be done at the contractor’s expense.

OPTIONAL

WATER

SYSTEM

Canyon Creek Recreation Site Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

OPTIONAL

WATER

SYSTEM

Fisherman’s Bend Campground Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from January to December.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s

OPTIONAL

WATER

SYSTEM

Elk Bend Recreation Site Sampling and Submittal of Testing Results

Sampling and Testing of Treated water Total & Fecal / E. Coli presence/absence every month from April to October.

Sample and Testing of Raw Water Total & Fecal / E. Coli presence/absence once a calendar year within the first 10 days of May.

Sample and Testing for Nitrate/Nitrite, Arsenic, Lead-Copper, Sodium, Total Dissolved Solids, and Iron once a calendar year within the first 10 days of May.

The contractor shall sample within the first 10 days of the month. Samples shall be submitted to an approved Testing Laboratory. Sampling and Testing to be performed per OHA/ODEQ requirements.

The chain of custody form and the results of the testing shall be submitted electronically for review directly to the COR within three business days of receiving results from the testing laboratory.

Test Results for Public Water Systems shall be submitted to the State (ODEQ) within 24 hours of receiving results. The contractor shall provide proof of submission through means such as certified mail receipt, email, fax transmittal sheet, or other means. Copy of test results shall be provided to the BLM NWO Supervisory Engineer, Supervisory Recreation Planner, COR, and CO.

Reports are 100% complete, 100% timely and COR comments have been addressed

Contractual remedy, and reporting on

CPARS.

Any re-testing required by a positive sample caused by non-complia nce with sampling regulations will be done at the contractor’s expense.

Document Submittal and Review Procedures

All deliverables shall be submitted in accordance with the contract.

The contractor shall submit all Draft documents electronically for review directly to the COR. The contractor shall allow five calendar days listed above for review of documents.

The contractor shall address all comments and submit Final documents within 10 calendar days of receipt of comments, where applicable.

100% complete, COR comments have been addressed

Contractual remedy, and reporting on

Documents and responses to comments shall be submitted electronically to the COR in text file using tracked changes. All files shall be properly labeled with the version of the report (Draft, Final) and structured to easily locate tables, maps, and other graphics files within the final document.

2. ATTACHMENT 2: SAMPLE QUALITY ASSURANCE MONITORING FORM

SERVICE or STANDARD:

SURVEY PERIOD:

SURVEILLANCE METHOD (Check):

❒ Random Sampling ❒ 100% Inspection ❒ Periodic Inspection ❒ Customer Complaint

LEVEL OF SURVEILLANCE (Check):

❒ Monthly

❒ Quarterly

❒ As needed

PERCENTAGE OF ITEMS SAMPLED DURING SURVEY PERIOD: ______ %

ANALYSIS OF RESULTS:

Observed Service Provider Performance Measurement Rate: ______%

Service Provider’s Performance (Check):

❒ Meets Standards

❒ Does Not Meet Standards

Narrative of Performance During Survey Period:

PREPARED BY: ___________________________________ DATE: _________________