Amendment 02-20220607.docx

Amendment 02 Request for Proposal 47PM1022R0014 Cafeteria Services for NEOB and EEOB June 7, 2022

This amendment hereby makes the following changes/additions to the RFP and incorporates the following documents

1- The proposal page limit is being increased to 100 pages instead of 50 pages 2- Site Visit attendee sign-in sheet and agenda from pre-proposal meeting held on 6/1/22 are attached.

3- The Loading Dock clearing height for trucks is 12 feet 6 inches.

4- See the below information regarding truck screening:

All non-perishable bulk food items will need to be screened at the JBAB Visitor Center before being delivered to the NEOB or EEOB.

The vendor does not request a screening personally, the vendor will team with GSA building management to request. GSA building management oversees the process.

Inspection at the United States Secret Service (USSS)/Special Services Division’s (SSD) Truck Screening facility is to be used for bulk materials that cannot be screened at 15th & E Street.

On the day of delivery:

All personnel within the vehicle must check-in with the USSS rep at the Visitor Center.

Carrier is to be screened, sealed, and escorted by USSS/SSD.

Once the carrier arrives at the building, a permanent pass holder is responsible for escorting driver and assistant(s) inside the building.

Location Information:

JBAB Visitor Center 256 McGuire Ave.

Washington, DC 20032 Hours of Operation:

Monday-Friday (0600-1400) by appointment only

Requests for Information

Q. Are the cafeteria services responsible for vending?

Answer. No, vending is covered by the Randolph-Sheppard Act.

Q. Can you provide sales data by month for EEOB for 2022?

Answer. This information is unavailable

Q. What is the current and projected populations for EEOB?

Answer: The current population for May 2022 is 1500-1800 for staff and 1600-2000 for population.

Q. Is there a causeway that connects NEOB to EEOB for foodservice operations purposes?

Answer: No

Q. Why is the NEOB closed for foodservice?

Answer: Closed due to the pandemic and the reduction of staff

Q. Why is the NEOB vending closed on the second floor?

Answer: NEOB vending is the responsibility of the DC State Licensing Agency (DC SLA)

– This information is unavailable

Q. In NEOB, is the Wellfound food machine part of the Randolph-Sheppard Act, contracted directly with the agency or with the current food service vendor?

Answer: It is part of the Randolph-Sheppard Program (R/S), DC SLA deals directly with the Customer Agency. GSA serves as the liaison between DC SLA and Federal Government agencies.

Q. In NEOB, are you open to another coffee provider, or does it have to be branded Dunkin?

Answer: You can provide what coffee vendor you prefer. The incumbent has the franchise agreement for the DD brand. The function of the coffee bar or the brand choice is determined by the offeror and is proposed in the RFP.

Q. During site tour we noticed a combination of compostable and non-compostable to-go containers, will the same be required by the awarded bidder?

Answer: Please refer to the RFP Section B. Equipment and Utensils – pages 13-14 in compliance with Executive Order 24518 – “Federal Leadership in Environmental and Economic Performance”

Q. Are the foodservice employees represented by a Collective Bargaining Agreement (Union)?

Answer: Yes. Incumbent foodservice employees are offered the ‘First Right of Refusal’ when a new Contractor is awarded the contract.

Q. The document given on the site tour indicates award date is 5th and opening day is the 11th, would it be possible to extend the timeframe to a 45-day transition to have adequate time for a successful transition? If not, what are you open to?

Answer-Currently there is a modification to the existing concessions contract pending to extend the contract 30 days. If executed, the new start of service date would be 8/9/2022 instead of 7/11/2022.

Q. During the tour, we heard about inauguration events at the NEOB, are there inauguration or other types of events that are part of the catering sales that were recorded, or will the events discussed on the tour be separate?

Answer: The events discussed were to give you a snapshot that you will be asked to provide catering services and can serve as a viable stream of revenue.

Q. What is available from an internet connectivity standpoint for a POS system?

Answer: Contractor provides their own internet service and equipment. Contractor will work with GSA Building management for firewall and access to data lines.

Q. Does the agency own the existing POS system? If owned by the agency, would the technology be available for use by the successful bidder?

Answer: As stated in the RFP, “Equipment and Utensils Furnished by the Contractor”(pg 13), the Contractor is responsible for their POS systems and equipment.

Q. Is it possible to amend the RFP to say hours of service are negotiable?

Answer: The operating hours are outlined in the SOW. Once a contract is in place, serving times can be discussed.