47PK0219R0002_Questions_Responses1.pdf

Questions & Responses

RFP # 47PK0219R0002

1. The solicitation included the document: “PUBLIC BUILDINGS MAINTENANCE STANDARDS FINAL”. In this, it includes on pages 512-516 both water treatment with chemical as well as “chemical free”. Can you please clarify if there is “chemical free” systems employed on these buildings?

The buildings use chemical water treatment processes. The PUBLIC BUILDINGS MAINTENANCE STANDARDS FINAL is the complete list of all GSA PM Guides. Not all guides apply to all buildings.

2. The FBO post for solicitation 47PK0219R0002 has a posting titled Solicitation and another titled Solicitation_1. Both solicitation postings include files titled 47PK0219R0002__Form1449.pdf and SpringStDEAOMSOW-Sol.pdf. At initial glance, there seems to be no difference between the 47PK0219R0002__Form1449.pdf file posted in Solicitation and the one posted in Solicitation_1; ditto for file SpringStDEAOMSOW-Sol.pdf. Please confirm there is no difference between these identically named files in Solicitation and Solicitation_1.

The file is a duplicate.

3. Section C.VI.c, page 18 of 246, appears to either have additional or missing word(s): “Use Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.” Please clarify meaning.

Section revised. Removed the word “Use.”

4. Section C.2, page 23 of 247, “Federal Holidays,” states that Thanksgiving is always the third Thursday of November. Thanksgiving in the U.S. is the fourth Thursday in November. Please clarify.

Section revised. Changed to fourth Thursday

5. Section C.4, page 30 of 246, states, in part, “The Contractor shall be allowed to perform and submit an existing deficiency list (EDL) inspection and submit a report within 30 days after the beginning of the contract period [emphasis added].” Yet C.44, page 72 of 246, states the Existing Deficiency Inspection Report is due 30 days after contract award. Please clarify.

Section revised. C.44 changed to after beginning of the contract period.

6. Section F.3, page 81 of 246, lists items l and m. Are items a through k missing? Please confirm.

List items ‘l’ and ‘m’ are excerpts from FAR Clause 52.212-4 - Contract Terms and Conditions— Commercial Items regarding contract termination. Offerors may review the entire FAR Clause 52.212-4 at https://www.acquisition.gov/far/html/52_212_213.html

7. Section C.44 (page 72 of 246) references C.5.1 (page 31 of 246) requires states the Startup/Transition Phase is 30 days prior to contract start date. Section C.5.1 is reserved, although C.5.3 states “The Contractor shall provide no more than 30 days of transition startup services prior to the Contract start date…” Section J.2, on page 129 of 246, references Section C.5.1 and states that the “Startup/Transition phase including staffing plan Complete CMMS training” is due “Within 60 days of the startup phase.” Please clarify.

Section revised. C.5.1 removed start up and left transition. Removed Reserved. Exhibit J2 changed to 30 days from 60.

8. Section C.6.d (page 32 of 246) states, in part, “On the last performance day of the Contract, the Contractor shall turn over to the CO or their designee all keys and identification badges or cards.”

Section J.2, page 129 of 246, references C.6 for “Phase out Transition” states “60 prior to the last performance day of the Contract, Contractor must turn over keys and identification badges or cards.”

Presuming the government means “60 [days] prior…” as opposed to “60 prior…,” how can the outgoing contractor turn over keys and identification badges or cards on other than the last performance day of the contract? Please clarify.

Section revised. Exhibit J2 changed to last performance day of contract.

9. Section C.8.1.b, page 32 of 246, requires a list of key personnel and their emergency contact numbers be provided within 20 days of contract award. Section J.2, page 129 of 246, requires this list within 15 days of award. Please clarify.

Section revised. Exhibit J2 changed to 20 from 15.

10. Section C.8.7, page 35 of 246, references the QCP and states it shall be provided 20 days prior to the start of the contract. Section J.2, page 129 of 246, references Section C.8.6 of the SOW and requires the QCP within 15 days prior to the start of the contract. Please clarify.

Section revised. Exhibit J2 reference changed to C.8.7 from C.8.6 and changed days to 20 from 15.

11. Section J.2, page 129 of 246, references C.32.1 for Preventive Maintenance. Preventive Maintenance is Section C.35.1. Please clarify.

Section revised. Exhibit J2 reference changed from C.32.1 to C.35.1.

12. Attachment J. 8 (the Building Operating Plan Template) begins on page 145 of 246. Attachment J.10 (Water Treatment) begins on page 158 of 246. Is Attachment J.9 missing? Please clarify.

“Attachment J.9”, was not provided for this solicitation.

13. Attachment J.10 (Water Treatment) begins on page 158 of 246. Attachment J.12 (Energy & Water Efficiency Use) begins on page 186 of 246. Is Attachment J.11 missing? Please clarify.

Section revised. Exhibit J11 is present in the revised SOW.

14. Appendices A (Building Energy Use History), B (Building Water Use History), G (Universal Waste Guide), H (Refrigerant Management Guide), and I (Underground Storage Tank Regulatory Requirements) are provided. Are Appendices C, D, E, and F missing? Please clarify.

Section revised. Appendices C,D, E, and F were not utilized for this SOW.

15. Section L, paragraph 1 following FAR 52.212-1 on page 239 of 246, states, in part, the following: “ONE

(1) signed offer (SF 1449) shall be submitted by email (and/or by mail) to the Contracting Officer…The offer may also be mailed.” Please clarify that email or hard copy are the contractor’s choice.

Section revised. Referenced Amendment 0002 for the changes made to Section L & M.

16. Section L, paragraph 2 following FAR 52.212-1, on page 240 of 246, states, in part: “All materials submitted shall be in typeface Times New Roman, 12 point, single spaced on 8.5” x 11” white paper with one-inch margins all around…” Please confirm and/or clarify the following:

a. May headers and footers be less than 12 point font, so long as legibility is maintained?

b. May graphics, tables, charts, and similar be less than 12 point font, so long as legibility is maintained?

c. Is text in “screen shot," intended for representation of an actual electronic item, exempt from font size requirements when there is accompanying text explaining it?

17. Section L, paragraph 2 following FAR 52.212-1, on page 240 of 246, states, in part: “Offers shall be submitted no later than Tuesday, September 11, 2018, 12:00 PM PST)…” which is before the solicitation was issued. The SF 1449 and Section A.1 state the due date is January 7, 2019, 12:00 PM PST. Please clarify

18. Should completed and signed SF 30s for any amendment(s), if issued, be included in Volume II: Price?

Please clarify.

19. Section L.2.5, on page 242 of 246, lists one of the information items requested as “Name, current telephone number, current facsimile (fax) number, and e-mail.” Is the government requesting this information for the “two (2) appropriate points of contact”? Please clarify.