47PK0219R0002_Questions_Responses_v2.pdf

Questions & Responses II

12/14/2018

RFP # 47PK0219R0002

19. Section L, paragraph L.4, requires copies of teaming agreements and states, “A teaming arrangement occurs when a Prime Contractor agrees to partner with one or more subcontractors for a Government Contract.” Please clarify or confirm that such an agreement is one that is over and above a typical subcontract agreement and that the Government does not want copies of subcontract agreements?

Contractor Team Arrangements are allowed under FAR Part 9.601-(2). Refer to Section L.5 for the requirements on Teaming Arrangements.

20. L.2.2 of Amendment 004 states that the use of hyperlinks is prohibited. Word generates tables of contents, listings of tables and figures, and caption headings with hyperlinks. Word also automatically formats e-mail addresses as hyperlinks. While we presume the government means that an offeror should not attempt to incorporate data that is to be evaluated via a hyperlink but may utilize Word-generated tables of contents and related automated Word formatting, please clarify Yes, hyperlink such as Word-generated tables of content is acceptable.

21. L.2.2.b of Amendment 004 states that Volume II should include “Information required in Section 21 of this RFP.” Is the government referring to L.2.1? Please clarify.

This is corrected to reference the required information listed under L.2.1 (1) General Submission Instructions

22. L.3.1.1 of Amendment 004 lists items a through h that are to be indicated for the experience references used. The Government-provided Attachment C does not list all of the required items a through h. Please clarify.

Attachment C is revised.

23. L.5 (Teaming Arrangements) and L.5 (Joint Ventures or Partnerships) of Amendment 004 state the agreement is to be provided in Volume I: General Company Information. Section L, Amendment 004 only refers to two volumes: Volume I: Technical and Volume II: Price. L.3.1.1(1) states that teaming agreements should be provided with the Experience factor. Please clarify Section L.5 and L.6 revised. Teaming Arrangements and Joint Venture or Partnership agreement should be provided with Volume I: Experience.

24. Amendment 004 includes two sections titled L.5: L.5 Teaming Arrangements and L.5 Joint Ventures or Partnerships. Please clarify.

Section revised to correct L.6 Joint Ventures or Partnership.

25. L.3.2 of Amendment 004 is titled “Price Evaluation,” but items a through h relate to Technical Proposal elements. Please clarify.

Section revised. L.3.2 removed items a through h

26. L.3.1.2 of Amendment 004 lists three main elements for the Management Plan: Management Approach, Facilities Engineering Approach, and Quality Control. M.3.2 of Amendment 004 lists two main elements for the Management Plan: Management Approach and Facilities Engineering

Approach (Quality Control is included as a sub-element of Facilities Engineering Approach). Please clarify.

Section revised. M.3.2 Quality Control Plan to reflect the three main elements of the Management Plan.

27. C.15, Reference Library, refers to H.6 in regard to safeguarding SBU. However, SBU is addressed at H.5; H.6 refers to recording presence. Please clarify.

Section revised. H.5 deals with SBU.

General Questions

28. Emergency Call Back (after hours) QUESTION: We see nothing in RFP about this. Are Emergency Call Back (after hours) reimbursable to the contractor?

Yes, Section C.23.2 details what information is required.

29. QUESTION: Please provide the current annual contract price for each building since Section B requires separate pricing for each building?

This information is not available.

30. QUESTION: Please provide a DEA Equipment List? It was not in the RFP A copy of the equipment list is provided with Amendment 05.

31. QUESTION: Does GSA provide any ISP lines for the office?

No, contractor is responsible for these lines.

32. QUESTION: Does GSA provide any computers?

The BAS and front desk computer are provided by GSA. All other computers to be used are to be provided by the contractor.

33. QUESTION: Does GSA provide any phone lines for the office?

The only phone line provided by GSA is the VOIP phone for the front desk in the GSA management office. All other lines are to be provided by the contractor.

34. QUESTION: What works best in the building, Cell phones or Radios?

Radios work best and are provided by GSA. There is very limited cell service within the building.

Section B Questions

35. SB.7, Cost Breakdowns, ELECTRICAL SWITCHGEAR TESTING, subpara 1. For some items of the electrical distribution system, the 2012 PM Standard requires annual electrical testing (ELEC-ATS- 01, ELEC-UPS-01) and testing every 2 years (ELEC-MOT-01) in addition to annual IR or visual/mechanical inspection. QUESTION: Does the GSA want these testing services to be performed in accordance with the 2012 GSA Standard or every 3 years? If in accordance with the 2012 Standard, should we account for the costs of these tests in the FIXED PRICE for the base year and options as appropriate? Also, the Building Information Sheet for US Courthouse shows the last Infrared testing was done in 2015. Is this correct?

Pieces of equipment that have a more frequent testing periodicity that 3 years must be tested in accordance with 2012 GSA PM Guides. These maintenance requirements are part of basic services.

How contractor applies and distributes costs associated with these items is their decision.

Section C Questions

36. C.1.1 System Requirements k. Window cleaning system equipment (wall glider, tracks, davits, pedestals and associated equipment). QUESTION: Is there any window washing equipment? If yes please provide the Name/Model and Serial #. Are there any anchor points? If so please provide the quantity, Name/Model Serial #?

Yes, there is a window washing equipment onsite. The requested information is not available. The equipment was available for inspection during the job walk.

37. C.4 Please confirm if the Threshold Deduction in the solicitation does not apply to existing deficiency list repairs.

The contract Threshold Deduction does not apply to items on existing deficiency list.

38. C.4 QUESTION: Will the Government accept latent deficiencies until the Incoming Contractor has performed though an operating season for the equipment, which would consist of one contract year and encompass both the heating and cooling seasons.

No. Section C.4 allows contractor 30 days after start of contract to submit existing deficiency list.

Refer to Section B.5 PRICE ADJUSTMENTS FOR MINOR INVENTORY CHANGES which provides guidance and clarification to contractor in relation to inventory lists.

39. C.8.1 QUESTION: Can the Project Manager and the Onsite Supervisor be the same person? If not, will GSA allow the Project Manager to be located off site?

This can be the same person, which would require the individual to be onsite. Contract staffing is at the contractor’s discretion. See Section C.8.1 and Section H.1 through H.4 for contract staffing specification.

40. C.10 QUESTION: The equipment inventory list does not look correct. When was the last time a physical inventory of the equipment in each building was completed? If not recently, can the Government provide the bidders with the most recent equipment inventory for each building and the date when it was done?

The current buildings equipment inventory list was provided with RFP. Refer to Section B.5 PRICE ADJUSTMENTS FOR MINOR INVENTORY CHANGES which provides guidance and clarification to contractor in relation to inventory lists.

41. C.21.2 Extended Operating Hours DEA Building CA0149ZZ is a 24/7 operating building. QUESTION:

Is on site staff required 24/7 for DEA? If not, please confirm if any staff is required for the DEA other than normal working hours (6am to 6pm). Also do you require a dedicated person for the DEA building?

Section C.21.2 Extended Operating Hours specify the building that operates outside the normal building operating hours, in which the contractor services is required. Currently, there is not a dedicated person at this location, however, this is a highly secured building and only cleared contractor staff will have access to perform contract services. Contract staffing is left to the contractor’s discretion.

42. C.23.2 Emergency Service Request. QUESTION: Is contractor reimbursed for after hour emergency call backs?

Yes, Section C.23.2 Emergency Service Request states, “For emergency service performed after normal working hours, the Contractor shall provide a written accounting of any work performed, to include costs incurred and plan for permanent correction of the problem, to the CO or their designee the morning of the next working day”.

43. C.35.4 BAS Control Systems. QUESTION: Please provide the name of the BAS in place along with the current version running. QUESTION: Please confirm that the Contractor is not responsible for the cost of BAS software patches.

Continuum Andover, Version 1.94.0.20120328. Contractor is not responsible for software patches.

Section C.1.3.h and Section C.35.4 apply.

44. C.35.8 Kitchen/Concession Area Systems. QUESTION: Please provide the length of the duct runs from the Kitchen Hood system?

This information is not available.

45. C.35.10 Miscellaneous Work (Utility Hours) The Contractor shall provide 30 hours per calendar month. QUESTION: Is the 30 hours for both buildings combined or 30 hours per building?

30 hours Combined.

46. C.36.5 Corrosion Monitoring. QUESTION: Please confirm that there are coupon racks currently installed in both buildings and they belong to the Government.

312 N. Spring St USCH has coupon racks and are GSA property.

47. QUESTION: Please provide the number of open and closed loops for the cooling tower condenser water loops, heating hot water loops, thermal energy storage tank loops, and the building main chilled water loop?

One, cooling tower condenser open loop, One, closed heating hot water loop, One, closed chilled water loop. There are no energy storage tanks at the facility.

48. C.39.8 Vertical Transportation Systems and Associated Equipment. QUESTION: Who is the GSA Elevator Contractor? This is needed to obtain costs for their assistance when testing Fire devices in shafts etc.

Elevators are not part of this contract. Currently, Specialized Elevator is under contract.

49. C.40.3 QUESTION: Can the Contractor add Overhead and Profit to its reimbursable repair cost?

C.40.3 states, “Reimbursable repairs are reimbursable to the Contractor at straight cost without coefficient…” Refer to Section C.40.1 General Repairs, para 3.

50. QUESTION: Is there a repair cost ceiling amount over which the repair Threshold deduction does not apply?

No. The repair Threshold deduction applies to all repairs regardless of amount. Refer to Section C.40.1 General Repairs.

C.41.5 Fuel Storage Tanks (California).

51. During the site visit, one of the fuel storage tanks was described as an underground storage tank;

however, the tanks in Exhibit J 16 are listed as a 25 gal spill tank and a 50 gal day tank, which do not appear to be underground. QUESTION: Is there an underground storage tank? If so, please provide the manufacturer, model number, and the capacity.

There is a double wall underground storage tank with a 10,000 gallon capacity. The location is under the south east lawn on Main Street. No manufacturer and model number available.

52. QUESTION: The PM Guide for both above ground and underground storage tanks refer to maintenance procedures in Appendix I. The solicitation package provided standard GSA instructions for USTs. Is this Appendix I?

Contractor must follow State of California requirements related to fuel storage tanks.

53. e. Record the fuel levels monthly and report findings in Monthly Progress Report. Fuel levels in all tanks shall be maintained at least ¾ full. Per Section C.2, Definitions, fuel usage during preventative maintenance is considered a consumable, and the costs associated with this usage are not reimbursable. QUESTION: What is the average fuel gallon usage per year?

Information on the Average fuel consumption is not available. Typical consumption is based on monthly generator testing.

54. C.42 FIRE PROTECTION SYSTEMS AND LIFE SAFTEY EQUIPMENT. QUESTION: While it says in the RFP to use NFPA code, we have recently run into a situation where GSA said to use the GSA NATIONAL FIRE Guidelines listed in the 2012 PBS Standards. Please verify that we are to use only NFPA code?

Section C.35.2 last paragraph provides guidance regarding when to follow NFPA requirements specifically.

55. C.42.2.1 Fire Alarm System Testing and Maintenance. QUESTION: If trained by our Fire subcontractor will the Contractor’s Operating Engineers be able to reset the Fire Alarm panel for minor trouble calls? Will be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms?

Provided training and certification complies with requirements in Section H.14.3.2

56. Question: Currently when is alarm testing performed, during normal hours or after hours?

Alarm testing is performed afterhours or on the weekends.

57. C.42.3 Fire Alarm System Central Station Monitoring. QUESTION: Who is responsible for the Fire Alarm monitoring phone lines?

GSA owns the phone lines.

C.42.4 Water-Based Fire Suppression Systems

58. Question: Currently when is Fire Suppression testing performed, during normal hours or after hours?

Testing is typically performed after hours or weekends. Daytime testing may be allowed if not disruptive to the tenants and operations.

59. QUESTION: If trained by a NICET level 2 technician, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly fire pump test /inspections? If trained, will Contractor’s Operating Engineers be allowed to visually inspect all fire suppression weekly and monthly inspections such as dry pipe/pre-action/deluge system inspections, valves, gauges, etc.?

Provided training and certification complies with requirements in Section H.14.3.4.

C.42.12.1 Emergency Power System Testing.

60. QUESTION: Is an annual Load Bank test required or can the monthly test suffice if the power load is sufficient according to standards?

NFPA standards must be followed. If no NFPA standard is provided, follow 2012 GSA PM Guides.

61. QUESTION: Is the programmed load on the generator during the annual test is sufficient to load the generator in accordance with NFPA 110?

NFPA standards must be followed.

62. Annual emergency power systems testing in cooperation with the GSA Regional Office.

QUESTION: Can this be scheduled with the annual PM? If not, who is responsible for the costs if a subcontractor is necessary to be on site after hours?

Contractor is responsible for sub-contractor costs.

63. QUESTION: If trained by our generator subcontractor, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly Generator Run?

Provided testing and certification complies with requirements of Section H.14.3.14.

64. QUESTION: If trained, will Engineers be able to perform the monthly ATS testing?

Provided testing and certification complies with requirements of Section H.14.3.18.

65. Is the contractor reimbursed for the fuel used during this GSA test?

No. Contract will be reimbursed for fuel used during actual power outage.

66. H.14.3.16 Qualifications of HVAC Technicians. QUESTION: Do the current HVAC staff meet one of the following criteria?

a. North American Technician Excellence (N.A.T.E.) HVACR Service Technician Certification

b. HVAC Excellence Professional Level Certification

c. UA Star HVACR Mastery Certification Current staff meets Section H.14.3.16.d.

67. QUESTION: Please provide the Gross Sq. ft. of the building?

312 N. Spring St USCH has 865,987 GSF, DEA Federal Building has 71,604 GSF

ENVIRONMENTAL (quantity)

68. Fuel Tanks (GSA Owned) 1, Above ground 1. QUESTION: The Equipment Inventory shows 2 tanks, an overflow tank and a day tank, and both of these are listed as above ground. Please verify if the main Fuel Tank is above ground or underground and the size. Also the size of the overflow and Day Tank?

There are two tanks: one underground storage tank and one above ground day tank

ANNIVERSARY DATES OF THE LAST TESTING OF MAJOR MAINTENANCE ITEMS

QUESTION: Please provide last testing dates for the following so we know when they are due again.

69. Eddy Current Also, do you require both condenser and evaporator tubes be done?

Eddy Current is overdue. Offerors should plan to perform testing during base year.

Yes. 2012 GSA PM Guide HVAC-CLR-09-03Y indicates testing for both condenser and evaporator tube bundles.

70. Bibb Hose and Fire Sprinkler Obstruction Tests 3 & 5 year. Infrared testing 2015 – Was this performed in 2018 along with Switchgear testing?

Infrared testing not completed in 2018. Plan to perform during the base year. Switchgear tested in

71. Switchgear 2018. Boiler 2016 – This normally is performed every year, was it not done in 2017 or

2018?

Last performed in 2018

72. HISTORICAL REPAIR, SERVICE CALL and TESTING DATA: (per year unless otherwise noted).

QUESTION: Please provide for the following; It is needed in order to help determine staffing levels Spring St.

Number of Repairs Monthly - Unavailable Number of Service Calls Monthly - Approximately - 110 Number and amount of Repairs over threshold for the past 2 years - Between 10-15 in the past two years Number of total repairs over the last year - Do not have this number without the number of monthly repairs performed under the repairs threshold.

DEA

Number and amount of Repairs over threshold for the past 2 years - Unavailable

Section H Questions

73. H.14.2.1, H.14.2.2 Qualifications OF PM and On-Site Supervisor. QUESTION: Can this be the same person and classified as a working PM/OSS?

Refer to Section C.8.1 and Section H.1 through H.4 for contract staffing specification. Contract staffing is at the contractor’s discretion.

74. H.14.3.18 Qualifications of Electrical Technicians. QUESTION: It would appear that the only way a company can meet the qualification requirements is for the testing technicians to hold a level 3 or a level 4 certification. The only way to obtain either of these certifications is through NETA (as recognized by the GSA since both cited websites go to the NETA website). After due diligence, there is no certification company in existence independent of NETA. NETA will only certify technicians for NETA Member companies. Therefore, the offeror is forced to subcontract only with a NETA member company to provide electrical testing. This streaming negates the qualifications of many nationally recognized specialty companies providing electrical testing services exclusively for the commercial and public building environment, and has been consistently condemned by GAO as prejudicial to competition. Recommend the GSA modify this overly restrictive requirement. For instance, the GSA might achieve confidence in the quality of electrical testing by specifying that the testing technicians meet or exceed the training and experience requirements stated for level 3 and 4, rather than insisting on the formal certification. As currently written, the H.10.3.E.1. requirement would not allow testing by a degreed electrical engineer with over 20 years of experience. It may also prevent the offeror from subcontracting with the specialty contractor performing the latest 3-year testing. Or that technicians and subcontractor companies provide written documentation of adherence to NETA standards and will follow all NETA requirements as required by the GSA 2012 PBS Guide Cards.

Requirements of Section H.14.3.18 are the standard to be met. NETA requirements stated in the Scope of Work for testing must be followed.

Section L Questions

75. L.2.2: QUESTION: The Volume II – Price Proposal requires that “Information required in Section 2.1 of this RFP” be included in the Price Proposal. Please tell use exactly what this information is that is to be included in the Price Proposal, and where in the solicitation (including page number) we can find this requirement. We can find no Section 2.1 in the RFP This is corrected to reference the required information listed under L.2.1 (1)

76. L.3.2 PRICE EVALUATION

L.5 Requires that a copy of the Joint Venture documentation in Volume I: General company Information of the proposal package be, 4 Page Max. Since our Joint Venture Agreement is 15 pages long, does the Government want us to include it?

Teaming Arrangements and Joint Venture or Partnership agreement should be provided with Volume I:

Experience. Refer to Section L.6 for the requirement on Joint Ventures (JV) or Partnerships.

QUESTION: Please clarify if you want a narrative in the pricing proposal for items A thru H? It seems all these items will be addressed in the Technical proposal Section revised. L.3.2 to remove items a through h.