Solicitation Number 47PH0220R0019 Questions.pdf

Questions and Answers 1 What is the current contract’s monthly, annual, and total values including base and all option years?

A: Current Monthly: $93,731.62 Current Annual (12 months): $1,124,779.44 Total Value (Base and All Options): $5,034,550.81

2 Who is the incumbent contractor?

A: National Contracting Services, LLC (NCS)

3 What is the current contract number?

A: The current contract number of the incumbent is GS-07-P-16-JU-D-7006

4 Has the scope of work changed since the last awarded contract, such as buildings being added or removed?

A: All buildings under the proposed solicitation are currently included in the incumbent contract.

Which buildings are associated with the Collective Bargaining Agreement (CBA)? Are all locations under the CBA, if not can you please identify which buildings are under CBA and which are subject only to the Service Contract Act?

A: All locations are under a CBA. Service Contract Act (SCA) wage determination only applies to positions which are not covered by the CBA.

6 What is the current number of toilet paper, paper towel, soap and hand sanitizer dispensers and manufacturers are there?

A: This information is not available. Costs are built in/included in the Custodial Services pricing.

7 How many current janitorial personnel are at each location?

A: Please reference the Government's Baseline Manpower Projection in Figure L-1 of Section J of the Solicitation.

8 Can you give us the current supply provider?

A: This information is not available.

9 What is the name of the company who provide current waste management and recycling services?

A: R.C. White Federal Building and DCL Port of Entry subcontractor is Friedman Recycling Companies. Columbus Port of Entry subcontactor is At Disposal. No additional information for other locations is available. Offerors are responsible for entering into subcontacts as necessary.

10 Is the pest control management in the current contract? How often do the current contractor provide these services (monthly, quarterly)?

A: Yes. Services are required in accordance with Section C.9.12 of the Specifications.

11 Are the pest control management services, snow and ice removal services and grounds maintenance services standard services?

A: Yes.

12 Is the snow & ice removal included in the present or previous contract?

A: Yes.

13 Is the snow removal for all 6 locations?

A: Yes.

14 How many months are snow and ice removal needed?

A: Services are required in accordance with Section C.9.5.3 and C.9.6.6.

15 When will the ground maintenance services start?

A: All services will start the contract award date.

Is there an excel spreadsheet that includes spots for the pest control, and waste management/recycling values? Is the pest control and waste management/Recycling included in the custodial or grounds maintenance values? Where will we put our pricing for these services?

A: Pest control, waste management/recycling services shall be included under Custodial Services in the Figure B-3, Pricing Sheet.

17 How often is the waste and recycling picked up (once a week, twice a week)?

A: The waste and recycle pickup varies with influx of traffic flow and building occupancy. Reference Section C.9.10. of the Solicitation.

18 What size are the dumpsters and how many of each category on the loading dock?

A: Waste Dumpsters are as follows: DCL Port of Entry: 3 yards, Columbus Port of Entry: 8 yards, Fort Hancock: 3 yards, Marfa 12 yards, R.C. White: 4 yards, Santa Teresa Port of Entry: 3 yards. Recycling Dumpsters are as follows: DCL Port of Entry: 3 yards, R.C. White Federal Building: 8 yards

19 Can you give us the pest control and grounds services prices for the year and monthly ?

A: Information not available. All Custodial Services are included in the monthly pricing.

20 Who is the current subcontractor for the pest control and lawn care services?

A: Pest Control Services are currently provided via subcontract to Orkin. Lawn Care Services are taken care of by the incumbent contractor.

21 How many irrigation controllers, their locations and how many total stations?

A: O&M is responsible for irrigation controllers and repair and adjustment. Section C.9.5.4.16 Irrigation Systems Walk-through has been updated to remove requirement.

22 What is the cost of waste management services at each location?

A: Information not available. All Custodial Services are included in the monthly pricing. NOTE: Reference C.9.10.1.2, Solid Waste/Trash Removal is NOT required for Fort Hancock LPOE and the Marfa Border Patrol Sector Headquarters, as these are included and paid under GSA's water bill.

23 When was the last comprehensive trash/recycling audit completed?

A: Reference C.9.10.1.1 Extent of Work. At the beginning of a base year contract, the Contractor shall perform a solid waste/trash audit of the building (s)

24 What is the average per month of above standard trash pickups? What is the current price per pick up?

A: The trash pickup varies with influx of traffic flow and building occupancy. There is no information available on pricing.

25 What is the average number of after hour service calls in a month?

A: GSA does not currently maintain a history of this informaiton.

If we submit a CPARS for a project we are submitting as past performance, it’s our understanding that we don’t have to submit a PPQ. Is that correct?

A: If the projects being submitted have been evaluated in CPARS, the offeror will complete the CONTRACT INDENTIFICATION section of the questionnaire and submit with their proposal, no further action is required. Ref Section L.12 of the solicitation.

27 Santa Teresa unimproved grounds: How often do the unimproved grounds need to be mowed?

A: See Section C.9.5.4.13, Unimproved Grounds for requirements.

28 Can you specify how many times per day the incumbent contractor must clean each facility under the current contract?

A: This information is not available. This is a performance based contract.

Can you specify the meaning of section C4 Contractor Furnished Property Supplies/Material Equipment? Does it mean that any equipment bought or used by the contractor for completing the contract requirements (i.e., mop buckets, burnishers, mowers, etc.) will become the government's property at the end of the contract? If this is the case, will this apply to the incumbent contractor, and will they leave their onsite equipment?

A: There shall be no assumption that any equipment and or materials will be available for the offer's use in the performance of the contract requirements.

30 Can you specify which facilities have Asbestos Containing Building Material floors?

A: There is asbestos containing mastic on the floors in the Administration Building and Vehicle Maintenace at the Border Patrol Sector Headquarters in Marfa, TX.

Section C.9.5.1.2, under stripping and sealing, states that there shall be no water solutions used on wood floors. Can you confirm that there are no wood floors in the facilities? If there are, can you let us know where and the SF of the wood floors?

A: There are no wood floors in this contract.

Section C.9.5.1.5, under dispensers, states, "The contractor shall provide touch-free dispensers" We did not see any touch-free dispensers at the facilities. Can you specify what type of touch-free dispensers you need (i.e., Roll towels, hand soap) and the required quantities per facility?

A: Section C.9.5.1.5 has been updated.

Are the windows inside in the middle of the building R.C. White Federal Building that have no easy access considered plate glass that needs to be cleaned as often as necessary?

A: Yes.

34 Could you specify which facilities have snow during the winter?

A: Snow prediction cannot be determined by GSA.

35 Is the sand removal from the parking lot we met for the site visit (Santa Teresa) included for sand removal?

A: Yes, please see C.9.5.2.13 Sand Drift Removal (Santa Teresa Port of Entry location ONLY).

36 Can you provide the amount of trash and recycling dumpsters located in each site?

A: See Question 18.

37 Does any of the floors require an antistatic floor finish?

A: No.

38 Is there parking available for the custodial personnel at all the facilities? If not, can you specify which ones yes, and which ones not?

A: Yes, except R.C. White Federal Building.

39 Is there a page limitation for the Quality Control Plan?

A: There is no page limitation for the Quality Control Plan.

Are the Pest control services and trash and recycling removal services priced under the Custodial Services or the Grounds Maintenance Services in the pricing sheets?

A: Pricing shall be included under Custodial Services. See Revised Figure B-3. NOTE: Reference C.9.10.1.2, Solid Waste/Trash Removal is NOT required for Fort Hancock LPOE and the Marfa Border Patrol Sector Headquarters, as these are included and paid under GSA's water bill.

41 Will there be an opportunity for a second site visit if one was not able to attend the first?

A: There will be no second site visit.

42 Will this contract require a performance bond?

A: No.

43 The management plan narrative has a limit of 50 pages, if there are less than 50 pages, will this be considered non responsive?

A: No, a management plan less than 50 pages will be considered responsive.

Figure B-3, Price Proposal for Custodial and Related Services includes seven (7) areas of performance. The seven areas of responsibility include all of the six tasks defined above and adds an additional tasks of custodial overtime as requested by the Government. Should overtime be included in the B.2.2 definition?

A: No. Reference B.2.2.1 Overtime Services.

In the case of a Prime and Subcontractor proposal submittal does GSA require the subcontractor to provide deliverables along with deliverables from the Prime contractor?

A: All Deliverables shall be submitted to GSA through the Prime contractor.

Will the existing mats and runners remain on site at the commencement of this contract April 1, 2021? Do you have quantities and measurements for the mats? Please provide brand of runners and mats.

A: Yes. Reference Exhibit C1 Building Information Sheets for floor mat details.

The Building Information sheets do not specify the type of mats and runners that are required at Santa Teresa, Columbus POE, BP Sector HQ Marfa locations similar to the other facilities and locations.

A: Reference Exhibit C1 Building Information Sheets for floor mat details.

48 Is the number of service calls 15 hours per building or for all locations combined?

A: 15 hours per month for all locations combined. Reference Section C.9.7 of the Specification.

Emergency by the COR, the Custodial and Related Services Contractor shall respond within 30 minutes during normal working hours, and shall remedy the service call within 1 hour. It is not reasonable to remedy an Emergency within one hour when the nature of the Emergency is unknown. Will you consider clarifying this response time?

A: Emergency service calls shall be handled immediately. Reasons for any deferred requests shall be logged and communicated with the COR.

Reference Section C.9.7 of the Specification.

At the Santa Teresa location does GSA want the accumulated sand on fence lines to be removed? Where does GSA want the sand to be disposed?

A: Section C.9.5.13 Sand Drift Removal (Santa Teresa Port of Entry location ONLY) states "Fence lines: Sand shall be kept at a level that does not exceed a level of 2 feet in height". Disposal of the sand will be determined by the Contractor.

51 Is there a frequency for cleaning canopies?

A: Section C.9.5.2.4 Canopies, Sally Ports, and Overhangs states these areas should be cleaned semi-annually.

Is it GSA intention for the Contractor to place mats and runners at facility entrances and exits only? There are numerous mats and runners besides desk and in corridors and hallways.

A: Reference C.9.5.1.4 Floor Mats and Runners for contract requirement. Contractor may add additional floor mats and runners at their discretion for operational efficiencies.

For the CDC Cleaning & Disinfecting on the Figure B 3 sheet, the Specs for this contract states what to price but not clear how this line items to be price? Square Foot Price, Per Cleaning Price, Per Building Price?

A: See REVISED Figure B-3 Pricing of Services.

54 Since the due date changed from Dec 3 to Dec 8, will past performance questionnaires be due by new due date of Dec 8?

A: The due date for the Past Performance Questionnaire will remain on December 8, 2020.