Amendment 01 Questions and Answers.pdf

Amendment 01: Questions and Answers

# Reference (if applicable) Question Answer

If that is the case and the positions are currently filled by an FTE, are all of the positions, with the exception of 2023 dates currently filled with FTEs?

12 General Is the incumbent contractor eligible to bid for this requirement?

13 Section H.1 Question a - Is there one designated site where the Project Manager should be located at all times per this section?

14 Section H.1 Question b - Does this sentence stating that the PM must work a minimum of 8 hours per day mean that the Project Manager is not allowed to telework at any time?

15 Section H.16 Question: Can the government please designate which professionals and/or technical personnel required by this solicitation will be considered "Key Personnel"?

16 Section K.2 Can a offeror's up to date Representations, Certifications and Other Statements filed in SAM.gov be substituted for submission of this section?

17 General Question: This information is in conflict with page 1 of the Solicitation so please provide clarity.

18 Section L.2

Please clarify the difference between the documents required per page 109 Section L.2 Submission of Proposals Price Proposal requirement for One (1) copy of compensation plan IAW FAR 52.222-46 AND the document required per page 118 in Section M.3 Factor 4:

Professional Compensation Packages AND the requirements for each document?

19 Section M Factor 2 Question a: Is it possible for the Government to consider offeror's subcontract contract experience in addition to Prime Contractor Experience?

20 Section M Factor 2 Question b: Is it possible for the Government to consider offeror's Key Personnel's experience to meet this requirement?

Section M Factor 6 For this solicitation can CPARS do? The only thing the CPARS does not state how many personnel we staffed ad managed?

General Are the incumbent's employees eligible for rehire?

General Could you tell us whom the current contractor is for Project Number 47PG0123R0002 - Administrative and Professional Support Services

General Is the incumbent eligible to rebid?

General Will there be a site visit for this project?

General Has there been any other incumbents other than Telesolv Consulting Inc.?

General Is the current incumbent eligible to compete in this opportunity?

General What was the value of this contract for the last contract year?

Section B.7

Section B.7 Pricing of Options Periods (paragraph 2) Question - If we are using EO 14055 for Nondisplacement workers SCLS, will their current rates meet the Wage Determination or surpass it?

General

The provided pdf named "Section+J+Positions+and+Employment+Duration+of+Inc umbent+Contractors" provided a list of positions with an anticipated "Start Date". If the start date has passed are we to assume that the positions are currently filled by an FTE?

General

Since there is not a question in CPARS that addresses total staff levels, it will need to be addressed in Factor 2 Work Experience. Offerors must use the same two contracts/projects used for work experience for past performance. Refer to Section M of the solicitation for all the technical proposal requirements.

Yes.

Incumbent Contractor: Telesolv Consulting Inc, 1325 18th Street NW, Suite 204 Washington, DC 20036-6501

Yes.

No.

No. Telesolv is the only incumbent contractor.

Yes.

The Option IV values of the current contract are as follows:

PBS 47PG0120F0002: $2,658,445.88

OAS 47PG0119F0005: $147,800.04

The nondisplacement of workers only applies to those workers covered by the Service Contract Labor Standard Act (a/k/a SCA). The solicitation identifies those positions covered by an applicable SCLS Wage Determination wage rate. Wages should be consistent with the WD proposed rates.

This referenced document lists the names, positions, and start dates of all the current contracted employees.

See Answer #10.

See Answer #4

The Project Manager shall be located at the GSA Regional Office at 2300 Main Street in Kansas City, Missouri.

See Section C.6 of the solicitation

Offerors shall provide their own list of Key Personnel per H.16 and Factor 5. Key personnel must include the on-site contract project manager.

Yes.

The dates in L.2 referencing 2018 are incorrect. A revised L.2 is provided in this amendment.

There is no difference between the two documents.

Offerors will satisfy the price proposal requirements in L.2 if they submit a Professional Compensation Package, which is a technical proposal requirement outlined in Factor 4.

No, subcontractor experience will not be considered.

No, key personnel experience will not be considered.

21 Section M Factor 2 Question c: Is it possible for the Government to consider an offeror's Subcontractor experience to meet this requirement?

22 Section M Factor 2

Question: Is it possible for the Government to reduce the number of concurrent administrative or professional type positions required to meet the work experience requirement?

23 General Are the employees governed by a Union?

24 General If it is not the government’s intent to remove the SCP, please clarify the need for a SCP?

25 General Is the government willing to identify any specific pain points that currently exist?

26 Page 109 When is the past performances due to the government?

27 Section J.2 What is the total number of employees?

28 Section J.2 The Government has provided a list of 24 Incumbent employees, is this the current number of employees on the existing contract?

29 General Is the incumbent eligible to recompete?

30 Section C.7 Factor 5: Please clarify if Factor 5 requires resumes for the five (5) Project Managers or one (1) resume for the Program Manager?

31 General Will the government grant a two (2) week extension?

32 Section M Factor 2 Please confirm only one (1) narrative is required to be submitted for Factor 2 work experience

33 Section M Factor 2

If so, will the government revise its instructions for Factor 2, paragraph 1 – offers must use the same two contracts/projects for work experience for past performance

34 Section L Page 102 Section L, page 102 has conflicting proposal submission and question submission dates of 2018. Will the government update this reference?

35 Section A SF 33 does not indicate socio-economic status. Please confirm that this is 100% HUBZONE set aside

36 General What is the current contract Number?

37 General Please provide the awarded contract value

38 General Please provide the governments spend to-date for the incumbent’s contract

39 Section C.7 Please provide clarification on the number of resumes required to be submitted with the proposal. Factor 5 references Project Managers not Program Manager.

40 General Is the current contract covered by a Collective Bargaining Agreement?

No, subcontractor experience will not be considered.

No.

No.

No. The Strike Contengency Plan requirement will not be removed from the contract.

Currently the only identified pain point is ensuring ordered positions are filled in a timely fashion. This is not specific to the current contract.

See Section L.2 of the solicitation.

See Section J.2 - Positions and Employment Duration of Incumbent Contractor

See Section J.2 - Positions and Employment Duration of Incumbent Contractor

See Answer #4 See C.7 for the contract project manager requirements. The number of contract project managers is not determined by the Government. Rather, the offeror shall propose an appropriate number of contract project managers to successfully peform the contract requirements. That being said, resumes must be submitted for each contract project manager proposed. The contract project manager is a separate position from the Construction Manager (Leasing), Facilities Manager, Program Manager (Architect-Engineer-Project Manager), and Project Manager - Construction positions.

The offer receipt date/time has been updated in this amendment. The new offer due date will be March 22, 2023 at 2:00 PM CST.

Correct. Section M Factor 2 had a typo and it has been corrected in this amendment.

Yes. The revised Section M Factor 2 has been included in this amendment.

See Answer #17.

Yes, this is 100% set-aside for HUBZone vertified/qualified vendors.

47PG0118D0009

The base and all options value of the current contracts are as follows:

PBS: $9,116,757.76

OAS: $802,810.12

The base and all options value of the current contracts are as follows:

PBS: $9,116,757.76

OAS: $802,810.12

See Answer #30

No.

41 General If so, is it the government’s intent to include the CBA in the solicitation?

42 General If not, will the government remove the requirement for the Strike Contingency Plan?

43 General What is the highest full-time equivalent Fill rate percentage since award to the incumbent?

44 Section J Does the attached list of 24 Incumbent contractors’ employees complete the list of employees on the incumbent’s current contract?

45 General Please provide the number of staff positions open to be filled

46 General Is the incumbent eligible to recompete?

47 General Please clarify if the proposal submission files are allowed to be compressed into a zip folder?

48 Section B Section J

The Position and Employment Duration of Incumbent Contractors list two (2) Project Managers for Construction located in KC; however, the work sheet (excel) only list one (1) Project Manager for Construction. How many Project Manager(s) Construction are required for KC?

49 Section B Section J

If more than one is required, is it the Government’s intent to update the excel spreadsheet?

50 General Please provide the location/address for KCS?

51 General Please provide the location/address for KCN?

52 Section C.6

What is the telework requirement for the Program Manager. Please Reference C.6 – Telework address the requirement for the Project Manager, “Project Manager in office presence is required at minimum 5 days every two weeks…”

53 General Will the Government consider a 10-day extension?

54 General

In reviewing the scope of services to be provided under this opportunity, and in order to widen the scope of competition for qualified bidders, will the Government consider revising the NAICS code to 541611, size standard $21.5M. NAICS code 541611 is better suited for this GSA opportunity, and it expands services from Office Services to cover Administrative and Professional Consulting support services.

55 Section M Factor 2

Will the Government please revise the solicitation 47PG0123R0002 past performance requirement from providing projects for at least 25 concurrent administrative or professional type positions to providing projects for at least 15 concurrent administrative or professional type positions.

56 General

Note to Offerors states that questions shall be submitted no later than 2:00 pm CST on February 23, 2023, and that proposals shall be submitted no later than 2:00 pm CST on March 15, 2023. Solicitation Page 109 states that the date and time for receipt of proposals is February 26, 2018, at 2:00 PM CST. Could the Government please confirm that proposals are to be submitted no later than 2:00 pm CST on March 15, 2023?

57 General

Page 2 references a “Strike Contingency Plan”. Is there a collective bargaining agreement in place for the incumbent contract? If so, could the Government please provide a copy of the agreement?

The National Labor Relations Act gives employees the right to form, join or assist a union (Collective Bargaining Agreement). See for more information.

No. The SCP is a contract requirement and will remain in the contract regardless of the presense of a Collective Bargaining Agreement.

The Government is unable to answer this question.

Yes.

See Section J Positions and Employment Duration of Incumbent Contractors Amendment 01 See Answer #4

Yes.

Offerors will be evaluated based on their rates identified in the bid sheet. The bid sheet does not reflect the actual number of employees (See Column O of the bid sheet).

The number of contracted positions needed will be determined by GSA. The Position and Employment Duration of Incumbent Contractors is a reference for how many employees are currently working on the contract (as of solicitation posting).

For purposes of evaluation, the number of hours represented in Column O will remain unchanged.

https://www.gsa.gov/about-us/regions/welcome-to-the-hea rtland-region-6/heartland-federal-buildings See Answer #50.

There is no program manager position for this procurement. See Answer #59 for more information on the "Project Manager" AKA "Contract Project Manager".

See Answer #31

No.

No.

See Answer #17

See Answers #40, #41, and #42.

www.nlrb.gov

58 Section M

Solicitation page 112 states, “A price preference of 10%, will be applied to the offeror's total evaluated price if the business is a HUBZone and one or more of the following:

Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Economically Disadvantaged Woman-Owned Small Business (EDWOSB) and/or Service-Disabled Veteran-Owned Small Business (SDVOSB)” Solicitation page 121 states, “A price preference of up to 10%, will also be applied to the offeror's total evaluated price if the business is a HUBZone and one or more of the following: Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Economically Disadvantaged Woman-Owned Small Business (EDWOSB) and/or Service-Disabled Veteran-Owned Small Business (SDVOSB).” Could the Government please verify if the price preference will be 10% or less than 10%?

59 Section C.6 Section C.7

Can the Government please confirm that the Project Manager(s)/Supervision responsibilities listed in section C.7 on pages 10 and 11 of the solicitation do not apply to all classifications with Project Manager in the title [e.g., the Program Manager (Architect-Engineer-Project Manager) on page 43, section C.17.15 or the Project Manager-Construction position on page 45, section C.17.16 of the solicitation]?

60 Section H.16

Can the Government please confirm that the key personnel/Project Manager(s) requirements on solicitation page 119, Factor 5, Project Manager(s) Qualifications and Experience apply only to the Project Manager(s)/Supervision position described in Section C.7 on page 10 of the solicitation?

61 Section C.6 Section C.7

There are multiple position classifications in section C.17 that include “Project Manager” in the title [e.g., the Program Manager (Architect-Engineer-Project Manager) position on page 43, section C.17.15 and the Project Manager-Construction position on page 45, section C.17.16]. Can the Government please confirm that offerors are not required to provide qualification and resume information (Factor 5, Project Manager Qualifications and Experience on page 119 of the solicitation) for classifications with “Project Manager” in the title if the position is not being proposed to perform supervision of contractor employees or contract oversight?

62 Section C.6 Section C.7

Solicitation Page 119, Factor 5, Project Manager(s) Qualifications and Experience requires offerors to submit a resume for the Project Manager(s). There are multiple positions with “Project Manager” listed in solicitation section C.7 and Section B, Bid Sheet (e.g., C.17.16, Project Manager – Construction). Can the Government confirm that requirements in Factor 5, Project Manager Qualifications and Experience, on solicitation page 119 apply only to positions performing the duties described in solicitation section C.7, Project Manager(s)/Supervision?

The price preference is 10%, not up to 10%. The continuity error has been addressed on Page 121. Here is an example of the 10% price preference:

Offeror A is a HUBZone and Woman-Owned Small Business.

Offeror B is a HUBZone but does not have another set-aside.

Offeror A's total evaluated price is $10,000,000.00.

Offeror B's total evaluated price is $10,000,000.00.

With the 10% price preference, Offeror A's total evaluated price will be $9,000,000.00. Offeror B does not have a price preference since they do not qualify per the requirements on page 112. Price and technical factors hold equal weight per Section M.1. Therefore, if both offerors' technical scores are equal, Offeror A would receive the award since their price is lower.

As of this amendment posting, the "Project Manager" identified in C.6 and C.7 will henceforth be referred to as "Contract Project Manager". To differenciate the "Contract Project Manager" from other positons, the following positions have been re-worded within the bid sheet and solicitation: Leasing Construction Manager, Architect-Engineer Project Manager, and Construction Project Manager.

See Answer #15.

See Answer #59. Regarding Factor 5, offerors are only required to submit resumes for the Contract Project Manager(s).

See Answer #59. The requirements on page 119 only apply to the Contract Project Manager(s).

63 Section C.8

Solicitation page 11, section C.8 Supervision of Contractor’s Employees states, “In accordance with the Federal Acquisition Regulation (FAR 37.104) this contract may not be used to provide personal services.” Solicitation page 11 Section C.9, Timesheets and Timekeeping states, “In accordance with FAR 16.601(c)(1), appropriate Government surveillance of contractor performance is required to give reasonable assurance that efficient methods and effective cost controls are being used. As part of the Government’s surveillance, the Government has determined it is necessary to require certain timekeeping controls and, as a result, will require the successful offeror to comply with those timekeeping system requirements.”

Please clarify if this requirement applies to both Service Contract Labor Standards (SCLS) position staff and Salaried (non SCA) professional staff? Typically, this would only apply to SCA staff.

64 Section H.16

Solicitation page 110 states, “Offerors proposals shall include an organizational chart showing each Key Personnel/Project Manager(s). Organizational chart shall identify roles, names, and contact information of each person proposed under the project team”. Could the Government please verify that the requirement for names and contact information on the organizational chart is only required for Project Manager(s) fulfilling the responsibilities in solicitation section C.7?

65 Section M Factor 6

Solicitation page 120, Factor 6 states, “Offerors must contact the Contracting Officer and Contract Specialist no later than March 1, 2023, to receive their unique Google Form hyperlink. This hyperlink should be sent to the applicable point of contact from the project to fill out the questionnaire.” Are offerors required to request a separate link for each example of past performance or can a single unique Google Form hyperlink be sent to multiple points of contact?

66 Section B Section J

Section J Positions and Employment Duration of Incumbent Contractors shows four (4) Administrative Assistant positions in Kansas City. Section B Bid Sheet only shows one (1) Administrative Assistant position in Kansas City. Could the Government please verify whether the requirement is for one (1) Administrative Assistant position, or four (4) Administrative Assistant positions in Kansas City?

67 Section B

Section B Bid Sheet Health & Welfare. The Bid Sheet shows “Health and Welfare*” but the asterisk (*) is not explained. Can the government verify that the asterisk (*) indicates that for salaried positions offerors can provide Healthcare benefits cost in that column?

68 Section B

Section B Bid Sheet, Read First Tab, Vacation Leave. The READ FIRST tab requests “% Vacation Leave Applied to What Dollar Value (ex. Subtotal, Base Rate, etc.)” but the approach on vacation cost is typically not a percentage of salary or rate but rather a cost based on hours of leave and pay rate. Please clarify if the data we provide for this column can cite that approach.

69 Section M Factor 6

Solicitation page 120, Factor 6, Past Performance, Google Form Past Performance Questionnaire (See Section J).

Please confirm if we should request two (2) unique Google Form hyperlinks, one per each of our two (2) clients we intend to contact, for past performance input.

This requirement applies to all positions ordered under this award.

See Answer #15.

A single unique hyperlink will be sent to any offeror who requests it. The same hyperlink may be used to submit multiple responses if needed.

There is only one contract line item number (CLIN) for the administrative assistants in Kansas City. This means that the CLIN will be quoted to account for all four positions.

Please refer to the READ FIRST tab of the Bid Sheet.

Offerors may fill out the READ FIRST tab however they deem appropriate. Explanations may be provided in Column D of the READ FIRST tab.

A single Google form hyperlink will be used for all of your past performance references. Separate hyperlinks for each reference are not required. Each vendor who requests a hyperlink will receive their own unique hyperlink.

70 Section M Factor 2

Solicitation Section M Factor 2, Factor 2: Work Experience (GO/NO-GO). The requirement appears to be for one (1) contract, but the guidance also then refers to two (2). This section states, “Offerors must submit a narrative for one ongoing or completed contract/project in which they provided similar services for at least one year within the past five years. The offeror must have been the prime contractor for the work experience provided.

Offerors must use the same two contracts/projects used for work experience for past performance.” Please clarify if this requirement in Factor 2 is for one (1) or two (2) contracts/projects.

71 Section C.6 Does this requirement apply to the Program Manager (Architect-Engineer-Project Manager) position on page 43, Section C.17.15?

72 Section C.6

73 Section C.6 Section C.7

Do the requirements in C.6 and C.7 apply only to the Project Manager of the contract (and not to other classifications that include “Project Manager” in the title)?

74 Section H.1 Will the Project Manager of the contract be provided office space at a specific supported location and if yes, which location?

75 Section C.6 Section C.7

Is it the Government’s intent that the Program Manager (Architect-Engineer-Project Manager) in Kansas City, MO in solicitation section C.17.15 also perform the duties listed in solicitation section C.7 – Project Manager(s)/Supervision?

76 Section L.6 Section L.7

Please confirm the JV or teaming agreement past performance and work experience do not need to solely come from the prime.

77 General What are the addresses of the designated offices?

78 Section C.6 C.6 page 10 indicates that the PM shall maintain an "in office" presence of 5 days every two weeks. What does the government consider as "in office" presence?

79 Section C.7 C. 7 page 11. From which office does the government expect the PM to report to during non-telework days?

80 Section C.10 C.10 page 13. Will the government provide computers/laptops to employees who telecommute?

81 Section H.1 H.1 page 59. Is the government expecting that the PM will work 8 hours daily, 5 days per week?

82 Section M.1 Section M.1 page 112. Will price preference be granted if the prime uses a subcontractor with the indicated designations?

83 Section M Factor 6

Factor 6 page 120 indicates that 2 past performance references should be provided, and that past performance of any/all subcontractors can be presented. Will the past performance of a subcontractor be considered the same and weighed the same as that of the prime contractor?

84 General What are the total number of FTE’s anticipated during the base year of the contract?

85 Section L.2 Given the total compensation plan may be voluminous, can it be included as an appendix and excluded from page count?

86 General Does the government expect the level of effort to be fairly consistent throughout the entire contract period?

87 General What are the current number of unfilled positions?

Does this requirement apply to the Project Manager-Construction position on page 45, Section

See Answer #19.

No. See Answer #59.

No. See Answer #59.

Correct.

Yes. See Answer #13

No. See Answer #59.

If an offeror bids under a joint venture or teaming agreement, experience from both firms may be used per Factor 6. See L.6 and L.7 for more information.

See Answer #50 In office presense means the individual is working from their designated worksite for their entire 8-hour workday.

For the Contract Project Manager (C.6/C.7) this location is 2300 Main Street, Kansas City, MO.

See Answer #13

See Section C.10 of the solicitation.

Yes.

No, the price preference will only apply if the prime contractor or the joint venture are qualified in SAM.gov as the applicable socioeconomic statuses.

See Answer #19

The needs of the Government may change over time.

However, at this time we anticipate ordering the same number of positions as currently provided in the revised Section J List of Current Positions and Vacancies.

Yes, the professional compensation plan will be excluded from the page count. However, offerors are encouraged to make their proposals only as voluminous as is necessary to respond to the preparation instructions set forth in the solicitation

Yes.

See Answer #45.

88 Section M Factor 2

Factor 2: Work Experience, Section M Factor 2 and Factor 6: Past Performance page 120 seem to be contradictory.

Factor 2 indicates that the work experience must be from the prime contractor. Factor 6 indicates that the past performance can be from any teaming partner/subcontractor. Factor 2 further indicates that the work experience and past performance must be the same 2 contracts/projects. Given work experience as required in Factor 2 must be from the Prime, this seems to indicate that past performance must be from the prime also as the two have to be the same. This seems to eliminate the possibly of using the past performance of a subcontractor.

Can you please clarify?

89 Section J

New Area Wage Determinations were released on 12/27/22, which include updated Executive Order minimum wages for all contracts after 1/3/23. Will the new versions be included in the RFP, or should we use the referenced WDs for our price proposal?

90 Section L.4 Is this a Time and Materials or a Labor Hour contract?

91 General Will the contractor make any purchases on behalf of the government? If so, please identify the items, locations where they will be delivered, and expected quantities.

92 Section D.1

Please confirm any postage and fees paid by the contractor are related to the contractor's interactions with the contracting office or our staff and not part of the consumables used on the contract itself.

93 Section C.7

Regarding section C.7 (h) Have authority to sign modifications to task orders and base contract: Please remove this requirement for the onsite PM to sign modifications to the contract. Only our President is authorized to sign contract documents.

94 General Why is there a requirement for a strike plan? Are any of the employees unionized?

95 Section L.2 Please indicate whether the 40 page limit for the technical proposal excludes or includes a cover sheet, table of contents, and supporting salary data.

96 General

I've never seen a hybrid set aside requirement like this and I'm not sure how it works. Shouldn't Woman Owned Small Business also be selected in the FAR clauses? Is this type of set aside approach used often by GSA?

97 General

The RFP states: “The Government anticipates ordering 2,080 hours for each full time position required under this contract. The GSA Form 300 (task order) or SF30 (modification) will specify GSA’s requirement, if different.

The contractor will be compensated only for all actual hours worked plus observed holidays (if the employee is normally scheduled to work on the holiday). The contractor will not be compensated for hours that employees do not work for scheduled leave, vacation, illness, etc. The contractor shall account for these costs in their fully burdened hourly rates.” Does this imply that the Government will pay for the 88 hours of Federal holidays?

98 General

The RFP states: “When pricing the base and option periods, SCLS Positions shall be priced without escalation.” Is the contractor allowed to escalate all rates on a yearly basis?

See Answer #32.

The latest Wage Determinations will be incorporated by reference into Section J of this amendment.

This is a Labor Hour contract. See Section L.4 of the solicitation.

No, there are no purchases to be completed by the contractor on behalf of the government.

Correct.

At this time this requirement will remain in the solicitation.

See Answers #40, #41, and #42.

Section L.2 has been updated to clarify the page limitation exceptions.

This is a 100% set-aside for HUBZone. Other socioeconomic statuses provide additional small business benefit to the Government but are not required to be considered for this award.

Yes, the Government includes the 88 hours of federal holidays in our order(s) for each position.

No. Only non-SCA (professional) positions may be escalated for each option period. Escalations shall be proposed prior to award and will not be accepted in future option periods unless stated otherwise. Equitable adjustments in accordance with FAR 52.222-43 shall only apply to SCA positions and will be evaluated at the time of each option period.

99 Section B.9

The RFP states: “The Government supplied bid sheets (see Section B.6) provide cells for offerors to insert a dollar amount (e.g., $2.03) for General & Administrative (G&A), Overhead and Profit for each position classification. While offerors are not prohibited from proposing an initial escalation in these fixed amounts (i.e., an increase from the Base Period to Option Period I to Option Period II, etc.), the Government will not adjust these fixed dollar amounts upwards or downwards in the event of a price escalation in accordance with FAR 52.222-43(e). The proposed dollar amounts for these costs will remain fixed for the duration of the contract.” Please clarify – Is the Government stating that pricing escalation on a yearly basis will not be taken into consideration?

100 General

There are incumbent personnel; for example, the Administrative Assistant in Kansas City who has worked on the contract since 2002 and is eligible to receive 4 weeks of vacation. Can we reflect that amount of vacation in the column for vacation and can this apply to all SCLS incumbent personnel?

101 General

102 Section H.16

Section H.16 states: “Certain skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract. These are defined as ‘Key Personnel’ and are those persons whose resumes were submitted for evaluation of the proposal.” The Government has not provided a list of defined Key Personnel. Please confirm that Offerors are allowed to define their own Key Personnel positions (and how many Key Personnel to provide).

103 General Section L.2 has the wrong date and time listed for proposal submission (February 26, 2018 at 2:00 pm CST). Please update to the correct due date and time.

104 Section L.2

Offerors are required to submit one copy of a compensation plan with the Price Proposal; however, Factor 4 of the Technical Proposal also requires the submission of a compensation plan. Should Offerors provide the compensation in both the Price Proposal and the Technical Proposal?

105 Section M Factor 2

Factor 2 states: “Offerors must submit a narrative for one ongoing or completed contract/project…”; however, the same paragraph states that “offerors must use the same two contacts/projects used for work experience for past performance.” Do Offerors need to provide one contract/project or two?

106 Section M Factor 1 Question: Can the government clarify what is included in “third party remote work software”? Would Microsoft Teams or similar software be included in this?

107 Section M Factor 1 Question: Is the use of Google Suite a requirement?

108 Section M Factor 1

Question: Can the government please elaborate on the definition of “third party remote work software” and confirm that Google Suite is not included in this definition since it is a requirement within the VOP?

109 Section M Factor 3 Question: In order to affectively respond to the VOP, can the government please provide vendors with what is currently used on the contract to communicate?

Section B.9 explains that General and Administrative expenses (G&A) and profit will not be adjusted from year to year in the same way that wages and health and welfare may be in accordance with FAR 52.222-43(e). If an offeror wants to escalate their G&A and profit from year to year in their initial proposal, they may do so. However, no adjustments will be granted after award or during future option period negotiations.

Yes, this can be included in the vacation column and can apply to all SCLS incubent positions. However, this inclusion should align with their vacation allowance per the applicable wage determination (e.g, 1 week, 2 weeks, 4 weeks)

The QCP is not a technical proposal requirement but the awardee must submit one for review and approval by the COR prior to receiving the notice to proceed.

See Answer #15.

See Answer #17.

See Answer #18.

See Answer #32.

This would not include Microsoft Teams as that is an approved software. R6 PBS utilizes Google Meets for the majority of virtual meetings and utilizes Microsoft Office as one of our document drafting software packages. Third party remote work software would include, but is not limited to, software that requires installation to operate and is used for tracking work/productivity during business hours.

Yes.

Google Suite is not included in this definition. Third party remote work software would include, but is not limited to, software that requires installation to operate and is used for tracking work/productivity during business hours.

Communications between the Government and the current contractor and their staff are conducted using Google Suite of software (e.g., Google Meet, Google Chat).

Please confirm that the Quality Control Plan (QCP) is required after contract award (and not with the proposal submission).

110 Section M Factor 2

Question: In the above reference, both one and two projects are referenced. Can the government please confirm that two narratives should be submitted for Factor 2?

111 Section C.7 Section M Factor 5

Question: Can the government please confirm the number of resumes that should be submitted for Factor 5?

112 Section M Factor 1 Question: For the Automated Web-Based Timekeeping System, is it acceptable for the system to generate weekly time sheets in lieu of monthly time sheets?

113 Section M Factor 1

Question: Can the government please state the current Web-Based Timekeeping System used by the incumbent?

The requirements are unable to be met by numerous DCAA compliant timekeeping systems.

114 Section M Factor 1 Question: Can the government please clarify if the current Web-Based Timekeeping System is owned by the government or by the incumbent?

115 Section H.16 Question: Can the government please clarify if the project manager is the only key personnel for this effort?

116 Section L.2

Question: FAR 52.222-46 and FAR 22.1103 are both referenced in the solicitation. Is it the government’s intention to have two compensation plans included in the proposal (one in the technical volume and one in the price volume) or is this intended to show that vendors must be compliant with both FAR clauses in each plan?

117 Section H.16

Question: If the project manager is not the only key personnel for this effort, can the government please provide a list of additional key personnel that must be proposed at the time of proposal submission?

118 Section L.2 Question: Are Cover Pages, Table of Contents, Glossaries, and Compliance Matrices subject to the page limitation?

119 General Question: Can the font size for any tables, graphs, figures, graphics, etc. be placed in 10 pt. font?

120 General Question: Can the government please provide historical workload data for all positions?

122 Section C.10 Question: Will the government be providing all equipment necessary, to include computers, workstations, etc. for contractor personnel to accomplish these tasks?

123 General Question: Can the government please provide all updates in red or a highlighted font within the amended solicitation to clearly demonstrate the exact changes made?

124 Section L.2 Question: Can all items in the Price Proposal (excluding Section B) be submitted in PDF format?

125 Section L.2 Question: Should all items in the Price Proposal be submitted separately?

126 Section L.2 Section M.1

Question: What naming convention should be used for the Technical Proposal and all items within the Price Proposal?

127 Section L.2 Question: Are CPARS subject to the page limitation?

128 General Question: In order to affectively respond to the solicitation, can the government please provide a one-week extension once the Q/As are posted?

See Answer #32.

See Answer #30.

No, the automated web-based timekeeping language will remain unchanged.

The incumbent contractor uses Clockwise Time Clock Management.

The current web-based timekeeping system is not owned or operated by the Government.

See Answer #15.

See Answer #18.

See Answer #15.

See Answer #95

Yes.

We do not track historical workload thus cannot provide this information.

See Section C.10

Yes.

Yes, the price proposal documents can be submitted in PDF format. However, the Section B Bid Sheet excel document must be submitted in excel format.

Yes.

There are no naming convention requirements. However, please refer to Sections L.2 and M.1 when naming each document. Each offer will be sorted and filed by the Contract Specialist so there is no need to include the solcitation information in the file name. For example, do not submit files named "RFP #47PG0123R0002 Admin Support Solicitation 2023". Instead, file names should simply identify the offeror and specify the content: "ABC Contractor Factor 1: Automated Web-Based Timekeeping System".

See Answer #95.

See Answer #31.

129 Section L.6

“The proposal must clearly state who the prime contractor will be for the joint venture. The prime contractor shall perform at least 51% of the work awarded under this contract. In addition, a copy of the executed joint venture agreement shall be on file with the contracting office prior to award.” [L.6]

Question: Based on the referenced language, is it possible for the managing member of the Joint Venture (JV) (the prime in this scenario) to submit a document identifying the socio-economic status? Or does this document have to come from the JV?

130 Section C.6 Section C.7

Question: Can the government please confirm the needed location of the Program Manager since numerous are listed in the referenced attachment?

131 Section L.6

Question: Can the government please clarify if they are referring to the Managing Partner when stating the “Prime Contractor”? Legally under a JV there is no prime/sub relationship there is a Managing Partner and Managing Member.

132 General Question: Is Times New Roman, size 11 font acceptable for all text?

133 Section L.6

“One (1) one-page document identifying the names of any contractors operating under a teaming arrangement for this procurement” [L.2 Price Proposal #2]

Question: Is this applicable to Joint Ventures?

134 Section I.2 Question: Does Executive Order 13706 apply to this solicitation and contract?

135 General Question: Is the government going to evaluate the vendors labor categories selection?

136 Section I.8 Section J

Question: As a result of Executive Order (EO) 14026 which goes into effect January 1, 2023, should Offerors include the $16.20 an hour minimum floor wage for labor categories that are currently under that threshold? Would the Government please provide guidance, so all Offeror's proposals are uniform on this matter?

137 Section I Question: Is Executive Order 14055 of November 18, 2021, applicable to this solicitation and contract?

138 Section L.2 Question: Would the government increase the page limit from 40 pages to 50 pages to allow space for all six factors requested?

139 Section M Factor 3

Reference: “System must notate if the hours logged are fulfilled in office or in a telework capacity.” [M.3 Factor 1]

Question: For the above reference, is it acceptable for the employee to manually input location, such as through a drop-down menu?

140 Section M Factor 6 Would the government allow for submission of CPARs in lieu of past performance questionnaires?

141 General Would the government consider removing the requirement for the letter of commitment for the key personnel resume?

142 Section M Factor 5 Can the government please define which certifications are required for the Project Manager resume?

143 Section L.2 Can the government clarify if resumes are included in the overall page count for the technical proposal?

144 Section L.2 Can the government please clarify if cover pages, table of contents, and glossaries are included in the overall page count for the technical?

This document would need to come from the joint venture.

See Answer #59.

Yes, this refers to the "managing partner".

Yes.

No, the requirements for a Joint Venture are identified in Section L.6

See FAR 52.222-62 incorporated by reference in Section I.2.

SCLS covered position labor categories are set by the solicitation and cannot be changed by interested vendors.

Professional positions have titles that align with the duties of the position, these titles cannot be changed by interested vendors.

Per Section I.8, Executive Order 14026 is incorporated by reference into the solicitation. Since the solicitation posting, the applicable wage determinations have been updated. Therefore, Section J has been updated to reference the latest wage determination.

Yes, this is applicable to the SCLS (a/k/a SCA) covered positions (non-professional).

See Answer #95.

Yes.

See Answer #1

No.

There are not specific certifications that are required to meet the Project Manager factor.

145 Section M Factor 2

[Factor 2 – Section M Factor 2] - Appreciate if the requirement for 25 concurrent workers in a single contract be reduced to 15. As an HUBZone, not too many companies can fulfill that requirement.

146 Section L.2 [Page 109] - Can the proposal documents be submitted in PDF format

147 Section M Factor 1 [Factor 1 – Page 114] – As proof of time card capability, do you require a sample timecard for an existing employee?

148 Section M Factor 6 [Factor 6 – Page 120] – Do you require CPARS to be included in the proposal or will the government access the CPARS database directly?

149 General Is there an Incumbent?

See Answer #55.

See Answer #124.

See Section M.3, Factor 1, Standard for Evaluation, "In addition to the above requirements, all proposals must include the following:

See Answer #1

See Answer #3.

A sample timesheet that complies with all contract requirements and is identical to the timecards that will be produced by the proposed timekeeping system"