Amendment_02_2018_10_18.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

6P1QC

Peggy S. Cobb - Team Leader

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation 47PG0118R0018, Operations and Mechanical Maintenance Services at the Wichita U.S. Courthouse, 401 Market Street, Wichita, KS and at the Frank Carlson FB and U.S. Courthouse, 444 S.E. Quincy, Topeka, KS is amended as follows:

1. This amendment provides GSA's response to questions submitted on time by perspective vendors. Please see attached pages for responses and applicable revisions and attachments. Pages 32, 58, 130, 202 and 215 of the solicitation are deleted and are replaced with the revised attached pages 32, 58, 130, 202 and 215.

2. The proposal due date of October 30, 2018 at 2:00 P.M. CST remains unchanged. All other terms, conditions and requirements remain the same.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

General Services Administration Services Acquisition Branch 2300 Main Street Kansas City, MO 64108

See Block 6

47PG0118R0018

1 1

10/18/2018

09/26/2018

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X� observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

Veterans’ Day is always on the 11th of November and Thanksgiving is always the 4th Thursday of November.

C.2.38. Federal Executive Holidays, Unanticipated Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.39. Fire Protection and Life Safety Systems “Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings. Fire Protection Systems are comprised of two basic systems. The first is the Fire Detection, Annunciation, Notification, and Control System (commonly known as the Fire Alarm System), which is primarily electronic/electrical in nature. The second is the Fire Suppression System that is primarily mechanical in nature. The Contractor, in accordance with the specifications of this contract, may be responsible for the operation, preventive maintenance, or repair of either or both of these primary components of the Fire Protection System.

C.2.40. GSA Link The GSA Link initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. GSA Link is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers. This platform is provided to the O&M to help meet their contractual requirements to the GSA of running the building in the most efficient and energy savings way possible.

C.2.41. Guiding Principles for Sustainable Existing Buildings A practice of using processes that is environmentally responsible and resource-efficient throughout a building's life-cycle. The goal is to minimize and offset consumption of energy, water, and other resources and to eliminate all waste and pollution in building operations and activities. The result is to reduce the environmental impact of the Federal government, which will expand and complement the building design economy, utility, durability, and comfort. The common objective is to reduce the overall impact of the building environment on human health and the natural environment.

C.2.42. GSA Green Purchasing Program (GPP) GPP specifies requirements to promote the purchase of environmentally sustainable products and services. Key Sustainable Product (KSP) Standards are those categories of products that the Government’s Contractor uses most frequently in the delivery of operations and maintenance facilities related services. The KSP standards are the minimal attributes that the KSPs shall meet. Use of the KSP’s in this contract is mandatory.

C.2.43. Indefinite Quantity “Indefinite quantity” provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.44. Maintenance Repair Work (including labor, parts and/or equipment) required to prevent a breakdown of a piece of equipment or system, or put equipment or systems back in service after a breakdown or failure.

C.2.45. Management Information Data Reports, records, and logs that contain information relative to the operation of the facility such as, but not limited to:

Preventive Maintenance cards, Service Call logs, and Sign-in Sign-out sheets. This information shall be maintained using an automated data processing system.

Amendment 02 testing the generators shall be approved in advance by the COR. Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%.The Contractor shall provide fuel up to $1,500 per contract year. The Contractor shall maintain a running log containing the amount of fuel used with associated costs and have available to the CO or designee upon request. GSA will pay for all fuel after the $1,500 limit is reached each year the contract is in effect.

C.21.4. Tenant Environment C.21.4.A. Lighting levels must be adjusted under the guidance of the COR where they can be adjusted without changing fixtures (e.g., tuning dimmable ballasts, de-lamping). The Contractor should note that while the PBS P100 establishes target lighting levels, light quality, specific tenant requirements, and other individual factors also have an impact on requirements.

C.21.4.B. Environmental standards must be maintained throughout normal working hours and equipment startup should be staggered (for energy efficiency) and must be early enough to fully attain environmental conditions at the beginning of normal working hours. The Contractor must report significant changes in the operating conditions to the COR.

C.21.4.C. The facility/building(s) systems and equipment shall be operated in energy efficient and economical manner in accordance with regulations stated in the Code of Federal Regulations, Title 41, Subtitle C, Chapter 101, Part 101-20, FMR 102 74.1, Conservation Programs and other applicable regulations and guidance. In compliance with the FMR sections; 1002-74.185 and 102-74.195, respectively the contractor shall meet the most current version of ASHRAE Standard 55-2013 (or current version), Thermal Environmental Conditions for Human Occupancy and ASHRAE 62.1-2016 (or current version), Ventilation for Acceptable Indoor Air. The Contractor shall maintain these standards throughout the normal working hours. Equipment start up shall occur efficiently in order to fully attain environmental conditions at the beginning of normal working hours but to otherwise not provide air conditioning during non-working hours. The contractor shall comply with the ASHRAE Standard 55 to achieve temperature settings between 74°F and 78°F (23.3°C and 23.5 °C) in the summer months and between 68°F and 72°F ( 20.0°C and 22.2 °C) in the winter months. These recommended temperature settings apply to the entire building not individual offices. The contractor shall not permit reheating, humidification and simultaneous heating and cooling not covered by a specific agency RWA and approved by the COR. The Contractor shall report significant changes in the operating conditions to the CO or their designee. If the standards (ASHRAE Standards 55 and 62.1) cannot be achieve the Contractor shall submit a written deviation to the CO or their designee for approval.

C.21.4.D. The Contractor shall maintain building temperatures during normal working hours comparable to commercial office building practices in the local area. During non-occupancy hours, cooling systems shall be adjusted to appropriate setback settings. During winter months, after-hours heating shall be adjusted to appropriate setback settings. Heating temperatures should not exceed 55 degrees Fahrenheit during non-working hours. The Contractor shall operate the equipment as necessary during extreme weather conditions to protect the physical condition of the building and systems. Warmer and cooler temperatures are permissible when obtained without using heating/cooling energy.

C.21.4.E. All exceptions to these regulations prescribing the requirements for lighting, heating, cooling, humidification, and ventilation levels to the work space as well as agency use of portable energy equipment shall be approved by the COR.

C.21.4.F. The operational requirements listed above as well as recurring overtime utility services shall be incorporated into the Building Operating Plan (BOP) and appropriate adjustments made to equipment and system controls and set points.

C.21.4.G. The BOP shall be kept current and used as a guide to operate the building equipment and systems. All changes to this plan shall be approved by the COR.

provide the necessary staff and training required to perform management and operational functions. At no time shall the building be without designated supervision during normal occupied hours.

H.10.2. Project Manager and Onsite Supervisors H.10.2.A. Qualifications of the Project Manager The Project Manager is a person, designated in writing by the Contractor, who has complete authority to act for the Contractor in every detail during the term of the contract. The Project Manager must have the authority to accept notices of deductions, inspection reports and all other correspondence on behalf of the Contractor. The Project Manager shall have, as a minimum, the authority to authorize repairs up to the contractor’s level of responsibility.

The Project Manager shall be an onsite manager and be available to be on site within an hour of notification.

The Project Manager can be a shift supervisor and can be a working supervisor performing the functions of mechanic and supervisor concurrently. The Project Manager responsible for the management and scheduling of work to be performed under this contract shall possess at a minimum at least 3 years of recent (within the past 5 years) experience in the management and supervision of building mechanical maintenance operations for buildings of the approximate size and characteristics of the buildings to be covered by this contract. A detailed resume containing the information specified in this document must be submitted to the CO or his designee for approval prior at least 10 days prior to contract start date or date employee begins work or ten days prior to the assignment of the Project Manager to the contract. Both new and replacement Project Managers must meet these qualification standards and be approved of in this same manner.

H.10.2.B. Project Manager Resume Minimally the resume must contain:

(a) The full name of the proposed project manager.

(b) A detailed description of the previous 5 years employment history of the proposed project manager.

(c) The names and addresses of the companies for whom the proposed project manager worked for the past 5 years, along with the names and telephone numbers of the immediate supervisors.

(d) Documentation of at least one year of verifiable IBM Tivoli Maximo Asset Management NCMMS experience or a certificate of basic IBM Tivoli Maximo AsseMetasyst Management NCMMS training is required.

(e) Documentation of at least one year of verifiable EMCS experience or a certificate of basic Metasys EMCS training. This experience shall include activities related to programming, troubleshooting, configuration, and systems startup.

(f) Education, Diplomas, Licenses, Certificates, etc. currently held.

H.10.2.C. Qualifications of the Onsite Supervisor The Onsite Supervisor is a person, designated in writing by the Contractor, who has complete authority to act for the Contractor on a day-to-day basis at the work site. In order to be able to react instantaneously to emergency situations, the Contractor must provide for instant communication between the GSA office and the Onsite Supervisors during normal operation time (e.g., cell phone, blackberry, two way radios, pagers). The Contractor must designate a minimum of one individual during each shift (when multiple shifts are required) who shall have operational authority on the job site while work is being performed. These individuals may be classed as working supervisor if so desired by the Contractor and may perform the functions of mechanic and supervisor concurrently. The Onsite Supervisor must have the authority to direct the workforce and the work to be accomplished under this contract on behalf of the Contractor. The Onsite Supervisor’s physical location must be at the work site. When multiple shifts are required, the Contractor must designate a minimum of one Onsite Supervisor for each shift. The onsite supervisor must also possess at least 3 years of recent (within the past 5 years) experience in directing operation, maintenance, and repair of equipment in a supervisory capacity for equipment of the approximate size, complexity, and characteristics of the facility and/or building to be operated, repaired, and maintained under this contract. A detailed resume containing the information specified in this document must be submitted to the COR for approval at least 10 days prior to contract start date or date employee begins work or prior to the assignment of any supervisor to the contract. Both new and replacement onsite supervisors must meet these qualification standards.

J.3.B. Building Location and Statistics J.3.B.1. Building Name, Number, and Address:

Frank Carlson Federal Building, KS0092ZZ 444 S.E. Quincy Street Topeka, Kansas, 66693

J.3.B.2. Number of floors: 6 J.3.B.3. Gross Square Feet: 325,024 J.3.B.4. Population: 402 J.3.B.5. Year Built: 1977 J.3.B.6. Official working hours of building occupants: 6:00 am to 6:00 pm. Monday through Friday excluding Federal Holidays.

J.3.B.7. Security Notes and Spaces: COR will supply the Contractor with a list of security access spaces.

J.3.B.8. Historical Repair, Service Call And Testing Data: (per year unless otherwise noted)

Number of Repairs Monthly Approximately 4 Number of Service Calls Monthly Approximately 10 Number and amount of Repairs over old threshold for the past 2 year’s 4 repairs, approximately total of

$20,000.00 Number of total repairs over the last year Approximately 48

J.3.B.9. Anniversary Dates of the Last Testing of Major Maintenance Items:

Eddy Current 2017 Hydro Testing of Fire extinguishers (if applicable) 3, 5, & 12 year n/a Bibb Hose and Obstruction Tests 3 & 5 year n/a

Infrared testing n/a Switchgear 2016 Boiler and Pressure Vessels 10/2018

J.3.B.10. Historical And Aesthetic Attributes

Artwork: White Tornado in atrium

J.3.B.11. Known Building Environmental Issues

Fuel Tanks (GSA Owned) None Underground/Above ground None Generators: (GSA Owned) None Firing Range None Asbestos: Yes Lead Based Paint: Suspected but not verified

The current “Known Building Environmental Issues” are listed in Exhibit J.5. This is for information only and does not require any cleanup action by the contractor.

J.3.C. Major Alteration Projects

Buildouts/Prospectus/Agencies moving In/Out (possible impact)

EXHIBIT J.4.- ATTACHMENT J.4.X.1. - US DISTRICT COURT (WICHITA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description A-12-AA-1 1 20 Tons or Less A-12-AA-2 1 20 Tons or Less A-13-1 1 Air Conditioning Unit, Ceiling/Wall Mounted A-13-2 1 Air Conditioning Unit, Ceiling/Wall Mounted A-13-5 1 Air Conditioning Unit, Ceiling/Wall Mounted

EXHIBIT J.4. – ATTACHMEN)T J.4.X.2. - U.S. BANKRUPTCY (WICHITA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description

A-10 1 Mitsubishi Split System/Heat Pump

EXHIBIT J.4. - ATTACHMENT J.4.X.3. - U.S. DISTRICT COURT (TOPEKA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description A-6A 2 A/C Packages Under 20 tons

EXHIBIT J.4. - ATTACHMENT J.4.X.4. - U.S. BANKRUPTCY COURT (TOPEKA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description A-6A 1 A/C Packages Under 20 tons

EXHIBIT J.4. - ATTACHMENT J.4.X.5. - U.S. COAST GUARD (TOPEKA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description A-6A 1 A/C Packages Under 20 tons

EXHIBIT J.4. - ATTACHMENT J.4.X.6. - U.S. MARSHALLS SERVICE (TOPEKA) AGENCY-OWNED

EQUIPMENT

Guide Number Qty Equipment Item Description A-6A 1 A/C Packages Under 20 tons

EXHIBIT J.4. - ATTACHMENT J.4.X.7. - DRUG ENFORCEMENT AGENCY(TOPEKA) AGENCY-

OWNED EQUIPMENT

Guide Number Qty Equipment Item Description A-6A 1 A/C Packages Under 20 tons