Pre Proposal Agenda Phase 1.pdf

Pre-Proposal Conference Agenda GSA Solicitation No. RFP 47PF0024R0102 Time/Date: 11:00 AM CST, Oct 1, 2024 Location: Virtual

The purpose of this Pre-Proposal Conference is to discuss the Phase I Request for Proposal (RFP), issued on September 20, 2024, for Design Build Services for the Minton Capehart Garage Renovation in Indianapolis, Indiana.

The goal of this Conference is to answer any questions regarding Phase I of the RFP, provide an understanding of the proposal structure, as well as a brief overview of the proposal submission requirements, evaluation criteria, and present the scope of work for the Minton Capehart Garage Renovation.

A copy of the agenda and sign in sheet will be posted on SAM.gov following the discussion. The agenda and sign in sheet are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Currently, there are no amendments to the solicitation.

AGENDA

Introductions

● Contracting Officer: Neal Deodhar

● Contracting Specialist: Aesha Payne

● Project Manager: Elvin Poole

● COR: Brad Taplick/Reed Wesolowski

● Property Manager: Ed Blackburn, Levi Garrison

● CMa: Construction Support Solutions, Mike Finucan, Michael Wood

Project Background & Overview of the Scope of Work

● The parking garage is a contributing structure to the Minton-Capehart Federal Building

(1971) complex which is eligible to be listed on the National Register of Historic Places (NRHP). Therefore, GSA treats this building as if it is listed on the register and Section

106 of the Historic Preservation Act applies and the Secretary of the Interior’s Standards must be complied with.

● The renovation will involve concrete repair and replacement and include systems that are affected by the concrete work. Such systems may include piping, storm drains, fire protection systems, and wiring. Additionally, new Electric Vehicle Supply Equipment to support charging vehicles will be furnished and installed.

● The existing parking garage is a two level 170,000 gsf reinforced concrete parking garage. The garage consists of 1 level partially below grade and 1 level above grade.

GSA is pursuing a project that strives for innovative use of renewable energy and carbon reduction technologies.

● This is an Inflation Reduction Act (IRA) Project.

Overview & Logistics of Design Build Procurement Process

● Best value/trade-off procurement

● Two Phases

○ Phase 1 is qualifications based. The objective is to identify a shortlist of the most qualified firms. The evaluation factors are: Technical Qualifications of the Firm;

Approach to Design Build; Lead Designer; and Past Performance of the Offeror’s Team. A maximum of 3 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals.

○ Phase 2 is the Request for Proposal. Only shortlisted teams will be engaged in Phase 2; which includes technical and price proposals. The evaluation factors include Quality of Design Concept; Qualifications, Experience and Past Performance of Key Personnel; Management and Technical Approach;

Sustainability; and Small Business.

● General Timeframe/Milestones

○ Questions are due by October 7, 2024

○ Phase 1 Proposals Due October 22, 2024

○ Shortlist will be announced in January 2025

○ Phase 2 will consist of concept reviews and interviews

○ Award is planned for September 2025, NTP for design is upon award.

● Phase 1 amendments, clarifications, attendance information, etc will be issued via SAM.gov.

● Questions

Phase I Submittal Requirements:

● Technical Proposal - electronic/proposal to be sent to neal.deodhar@gsa.gov - 35 pages

○ Technical Qualifications of the Firm

○ Approach to Design Build

○ Lead Designer’s Portfolio

○ Past Performance of the Offeror’s Team

● Standard Form 1442

● Acknowledgement of any Amendments

● SAM registration mailto:neal.deodhar@gsa.gov

● Proof of Bonding

● Verification of firm’s VETS-4212 compliance

Questions on Process and Logistics

Any/all communication, including RFIs, Questions, or Comments following the pre-proposal conference and prior to receipt of proposals should be directed to the Contracting Officer, Neal Deodhar at neal.deodhar@gsa.gov .

mailto:neal.deodhar@gsa.gov