2024 02 08 - Amendment 01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P2QEB

Amendment 01 – RFP 47PF0024R0014 Design Build Contract for the Birch Bayh Federal Building and U.S. Courthouse Elevator Modernization, Indianapolis, IN

Amendment 01 is hereby issued to provide: 1) a copy of the pre-proposal agenda and attendee list, 2) a response to RFI’s received, and 3) an edit to Evaluation Factor 4, Solicitation page 7 of 21. In Factor 4, remove the sentence from the second paragraph stating, “Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/ new PPQ from a client for any submission.” You must acknowledge this and all amendments.

R5 AMD Capital & Customer Projects Contracting Branch Capital Construction Team 230 S. Dearborn St Chicago IL 60604 USA

47PF0024R0014

02/08/2024

01/31/2024

Pre-Proposal Conference Agenda GSA Solicitation No. RFP 47PF0024R0014 Time/Date: 11:00 am CST, Thursday, February 8, 2024 Location: Virtual

The purpose of this Pre-Proposal Conference is to discuss the Request for Proposal (RFP), issued on January 31, 2024, for Design Build Services for the Birch Bayh Elevator Modernization Project in Indianapolis, Indiana.

The goal of this Conference is to answer any questions regarding the RFP, provide an understanding of the proposal structure, as well as a brief overview of the proposal submission requirements, evaluation criteria, and present the scope of work for the Birch Bayh Elevator Modernization Project.

A copy of the agenda and attendee list will be posted following the discussion. The agenda is not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Currently, there are no amendments to the solicitation.

AGENDA

Introductions

● Contracting Officer: Lisa Gonzalez

● Project Manager: Caleb Hansen and Erik Billstrom

● COR: Mark Spann

● Property Manager: Ed Blackburn and Ryan Reeder

Project Background & Overview of the Scope of Work

● This project is for the design and construction of the modernized elevator systems, which have reached the end of their useful lives, in the existing historic Birch Bayh Federal Building and U.S. Courthouse in Indianapolis, Indiana. The passenger elevators were installed in 1905, and the current interior cab finishes date back to the 1937 elevator renovation project. Existing controls were engineered by Motion Control Engineering and installed in approximately 1996. Parts are still available for this product; however, the technology is over 20 years old, and the life expectancy is approaching its useful life.

The aged equipment is causing increased costs for repairs and replacement parts due to lack of availability.

● The project scope includes design and construction to modernize six passenger elevators and one freight elevator. To achieve the outlined objectives, the project will include a modernization of existing controllers, machines, fixtures, hoistway and pit equipment, associated machine room, car and hoistway electrical wiring. Historic component consideration will be given to the passenger elevator interiors as they are original to the building and part of the Architectural history of the interior.

Overview of Design Build Procurement Process

● Best value/trade-off procurement

● Two Phases

○ Phase 1 is qualifications based. Objective is to identify a shortlist of most qualified firms. (Technical Qualifications of Firms, Approach to Design Build, Lead Designer’s Portfolio, and Past Performance). A maximum of 3 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals.

○ Phase 2 is the request for Proposal. Only shortlisted teams will be engaged in Phase 2; includes technical and price proposals. (Quality of Design Concept, Key Personnel, Management and Technical Approach, and Price Proposal)

● General Timeframe/Milestones

○ Questions are due by February 23, 2024

○ Phase I Proposals are due no later than March 5, 2024 at 3:00 pm CST

○ Short List notifications anticipated in May 2024

○ Phase II Package to include a Program of Requirements, Phase II Solicitation, Finalized Agreement, Reps and Certs, and Division 1 Specifications.

○ Anticipated award in October 2024

● Amendments, clarifications, sign in sheets, etc will be issued via SAM.gov.

Phase l Submittal Requirements

● Submit technical proposal electronically to lisa.gonzalez@gsa.gov - less than 50 pages

○ Technical Qualifications of Firms

○ Approach to Design Build

○ Lead Designer’s Portfolio

○ Past Performance of the Offeror’s Team (also see PPQ Attachment)

● Acknowledgement of any Amendments

● Copy of your firm’s SAM registration

● Verification of firm’s VETS-4212 compliance

● SF1442

● Representations and Certifications

● Proof of Bonding

General Questions & Answers

Any/all communication, including RFIs, Questions, or Comments following the pre-proposal conference and prior to receipt of proposals should be directed to the Contracting Officer, Lisa Gonzalez, at lisa.gonzalez@gsa.gov.

mailto:lisa.gonzalez@gsa.gov mailto:lisa.gonzalez@gsa.gov

Phase 1 Pre-Proposal Conference Attendee List Thursday, February 8, 2024, 11:00am CST

Design Build for the Birch Bayh Federal Building and U.S. Courthouse 46 E. Ohio St, Indianapolis, IN 46204 Solicitation Number 47PF0024R0014

# Name of Participant Firm/ Agency Email 1 Lisa Gonzalez GSA lisa.gonzalez@gsa.gov 2 Caleb Hansen GSA caleb.hansen@gsa.gov 3 Mark Spann GSA mark.spann@gsa.gov 4 Erik Billstrom GSA erik.billstrom@gsa.gov 5 Todd Satter GSA todd.satter@gsa.gov 6 Ryan Reeder GSA ryan.reeder@gsa.gov 7 Elizabeth Madison GSA elizabeth.madison@gsa.gov 8 Alejandro Colunga GSA alejandro.colunga@gsa.gov 9 Scott DeBerry AACON General Contractors sdeberry@aacongc.com

10 Jacob Thornburg AACON General Contractors jthornburg@aacongc.com 11 Ben Lehnerer Elevated Technologies Inc benlehnerer@elevatedinc.com 12 Taylor Jansen Elevated Technologies Inc TaylorJansen@elevatedinc.com 13 John Calantonio Nichols Contracting jcalantonio@nicholscontracting.com 14 Jeanne Tebera Nichols Contracting jtebera@henryadams.com 15 Pavan Mehra PM Architects LLC pmehra@pmarchitectsllc.com 16 Katherine Ng Wu & Associates, Inc katherine.ng@wuassociates.com

Responses to RFI’s - Amendment 01

RFQ 47PF0024R0014

Design Build Elevator Modernization

Birch Bayh Federal Building and U.S. Courthouse 46 E. Ohio Street, Indianapolis, IN 46204

1) Question:

Please provide the required formatting requirements such as font, font size, margins, etc.

Response: While there are no formatting requirements, the proposal must be clear and readily legible.

2) Question:

Please confirm that cover pages, tab pages, table of contents, cover letters, VETS-4212, SF1442, Reps & Certs, and SAM verification pages will not count towards the overall page count.

Response: The Phase 1 Proposal shall contain no more than 50 numbered pages inclusive of the table of contents, charts, exhibits, and any other materials the Offeror deems required for each evaluation factor listed in the Solicitation. This includes the cover pages and tab pages. Excluded from the 50 page limit is the SF1442, Representations and Certifications, SAM registration verification, acknowledgement of any amendments, verification of the firms’ VETS-4212 compliance, and proof of bonding.

3) Question:

Factor 4 - Please confirm that we are authorized to submit previously completed PPQs if they do not reference other solicitations/RFPs.

Response: Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

4) Question:

Factor 4 - Please confirm whether we are able to submit final CPARS with our proposal in lieu of the PPQ.

Response: Final CPARS reports will not be accepted in lieu of the Past Performance Questionnaire.