preproposal_meeting_agenda_minneapolis.pdf

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PREPROPOSAL MEETING #1 AGENDA

RFP 47PF0019R0001: Indefinite Delivery / Indefinite Quantity (IDIQ) Construction Repair and

Alterations Contract in MI, MN, & WI November 28, 2018 @ 9:00AM

NOTICE: Any remarks or explanations provided by a Government representative during this conference do not change the terms and conditions of the solicitation. Any change to the solicitation will be issued by amendment (SF30).

PROJECT IDENTIFICATION

Indefinite Delivery / Indefinite Quantity (IDIQ) Construction Repair and Alterations Contract in MI, MN, & WI Small Business Set-Aside under NAICS 236220 and size standard of $36.5 million (annual receipts).

INTRODUCTION & ROLES

Contracting Officer – Joseph Daniero Contract Specialists – Malcolm Lewis & Michelle Nelson Technical Team – Mike Bohlmann

GSA GOALS

Thank you for coming - we understand that it takes time for your company to go after any project; we appreciate your interest and your efforts in this RFP

The goal of this meeting is to review the RFP; briefing you on the requirement for this proposal and resulting contract(s).

We want to establish a successful working relationship with our contractors and we hope that by providing some fundamental knowledge we can set these contracts up for success.

PROJECT SUMMARY

Repair and Alterations Projects - The work to be performed under this contract includes but is not strictly limited to:

general office renovation, interior construction and building exterior repair, replacement and alteration work; wall partition construction, modification and alteration of floor and wall mounted telephone, signal, and power outlets to include the modification of associated conduit, surface mounted raceway, and various under floor duct systems; installation of new and the alteration of existing power panels; carpet and carpet tile installation; painting; HVAC duct work, door, door frame, and door set hardware installation; installation of various wall coverings and draperies; communications cabling; grid ceiling and lighting installation and modification; modification of existing building fire sprinkler systems; plastering and plaster repair work; sidewalk repair/replacement, asphalt/concrete paving.

75% of projects are anticipated to have an Estimated Cost of Construction at Award (ECCA) of $250,000 or less, with performance periods of 120 calendar days or less.

Some task orders may require a more full range of construction services with larger budgets and/or longer performance periods; however, project ECCAs over $250,000 are infrequent.

TERM OF CONTRACT

The term of the contract(s) will be for a one (1) year base period with four (4) one (1) year option periods. The contracts will include pre-negotiated line item pricing, and include the authority to negotiate non-line-item work as necessary.

U.S. General Services Administration

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ZONAL STRUCTURE

This multiple award contract will be divided in to 5 geographical zones. An offeror may propose on any zone as well as more than one zone. You must fill out all pricing information for the zone(s) you wish to be considered for.

Zone 1 – St. Clair, Macomb, Oakland, Washtenaw, and Wayne counties, MI Zone 2 – Bay, Saginaw, Genesee, Kent, Ingham, Kalamazoo, Calhoun, and Chippewa counties, MI Zone 3 – Milwaukee, Racine, and Dane counties, WI Zone 4 – Otter Tail, Hennepin, Ramsey, Mower counties, MN & Eau Claire county, WI Zone 5 – St. Louis, Beltrami, Cook, Koochiching, Lake of the Woods, and Roseau counties, MN

***Please do not propose for a zone with which you have little to no intention of wanting to do work in!

LIQUIDATED DAMAGES

If the Contractor fails to complete the work within the time specified in contract, or any extension, the Contractor shall pay to the Government as liquidated damages, the following sum as applicable in liquidated damages for each calendar day of delay as follows, unless a different amount is stated in the written task order:

Task Order $ Total Liquidated Damages $2,000 - $5,000 $50 $5,001 - $10,000 $100 $10,001 - $30,000 $150 $30,001 - $50,000 $200 $50,001 - $250,000 $250 $250,001 – Maximum Order Limitation $300

BID GUARANTEE, PERFORMANCE/PAYMENT BONDS, INSURANCE

A bid guarantee, performance bond, and payment bond are NOT required under this proposal submission, but may be required at the task order level for ordered projects, as applicable. Please remember to obtain a letter from your bonding company as outlined in the proposal submission requirements. It is highly likely that you will need to provide various bonds at the task order level.

A certificate of insurance will be required to be submitted upon issuance of any award, and the Contractor(s) will be required to maintain insurance at the levels indicated in the RFP for the base and each option year.

SECURITY REQUIREMENTS

This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU building information.

Contract employees will be required to have a Government security clearance prior to starting work. Applicable clearance documents for employee completion and submission will be provided after award. It can be an extremely tedious process to obtain a clearance so please make sure your firm is prepared to do this for all your major employees and subcontractors that you plan to have working under this IDIQ contract.

RECEIPT OF OFFERS

In order to be considered for award, electronic offers conforming to the requirements of the Solicitation must be received via email by:

Date: December 19, 2018 Time: No later than 2:00 PM Eastern Time Address: Send via email to joe.daniero@gsa.gov and malcolm.lewis@gsa.gov (use subject line: “PROPOSAL – IDIQ R&A”)

In addition to submitting an electronic offer, the offeror must also submit one original hard copy of their proposal to the following business address by the due date and time listed above:

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Joe Daniero- Contracting Officer General Services Administration, Acquisition Mgt Division 110 Michigan St, NW, Room 293 Grand Rapids, MI 49503

***Please make sure your electronic submission and hard copy submission are identical and that you are not missing proposal information in one or the other.

PROPOSAL CONTENTS

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal - SF 1442 and the Attachment to SF1442 “Proposed Percentage Factors & Rates”, with prices and/or rates indicated for each price element shown for the zone(s) being proposed on. Offerors are required to fully execute boxes 14 through 20c of the SF1442. Please be sure to use block 19 of the SF1442 to acknowledge any amendments.

2. Technical Proposal – 1) Experience as a General Construction Contractor (GC) for primarily commercial buildings on Repair and Alterations Projects- Complete one GC Experience Summary (Attachment A) for each project presented for this factor; 2) Project Management Plan; 3) Staffing Plan and Qualifications of Key Personnel; 4) Past Performance as a General Contractor (GC) on Repair and Alteration Projects- Please have your references complete one Past Performance Questionnaire (Attachment B) for projects identified in the Experience factor. References should return the questionnaire to the offeror to be included in this proposal submission.

3. Representations and Certifications – Found on pages 109-114 of the RFP. Please fill out.

4. Signed Bonding Letter – Please obtain a simple letter from your bonding company. The letter shall state the maximum bonding level per project as well as an aggregate maximum bonding capacity.

5. Other Documents as Required – Offeror Information (Attachment C)

SYSTEM FOR AWARD MANAGEMENT (SAM.GOV)

The Federal Acquisition Regulation (FAR) provision regarding vendors being registered in the SAM system has recently changed as of October, 2018. In order to be eligible to receive an award, offerors MUST BE REGISTERED AND ACTIVE in the SAM system PRIOR TO SUBMISSION OF YOUR OFFER. See FAR 52.204-7 in the RFP.

MAXIMUM ORDERING LIMITATIONS

The maximum limitation for the one-year contract term shall not exceed $7,500,000 per contract. The maximum limitation for each one-year option period, if the option is exercised, is $7,500,000 per contract.

The contractor is not obligated to honor any task order for a single item in excess of $1,000,000, however contractors may submit an offer on/accept solicitations above the $1,000,000 limit at their discretion.

GUARANTEED MINIMUM

The guaranteed minimum amount under the proposed contract is $2,000 for the base year of each contract. If the awardee does not receive an order, or several orders, totaling $2,000 or more during base year of the contract, the Government will be obligated to pay that awardee the guaranteed minimum amount of $2,000.

Failure to submit a proposal in response to any Request for Proposal (RFP) issued during the base year, in accordance with the terms and conditions of this contract will result in the contractor's forfeiture of this guaranteed minimum amount.

METHOD OF PLACING TASK ORDERS UNDER THIS CONTRACT

(a) The Contracting Officer/Ordering Official (CO) shall provide each awardee a fair opportunity to be considered for each Task Order (TO) in excess of $2,000. TO’s that do not exceed $2,000 may be placed with any contractor after a fair and reasonable price determination.

(b) Upon identification of a requirement, the CO will make a determination as to whether the project will be awarded using the pre-priced line items or whether the action will be competed among the awardees. In each instances, the CO will also determine whether nonprice (i.e. technical) factors will be considered in the placement of the order. Non-price factors

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c) The CO will issue a written Request for Proposal (RFP) or Request for Quote (RFQ) which shall include the following:

i. Place of Performance

ii. Scope of Work (which may include, but is not limited to, specifications and drawings)

iii. Pre-proposal conference and/or site visit information

iv. Period of Performance from on-site Notice to Proceed

v. Working Hours – Whether the work is to be performed during normal working hours or during other than normal working hours.

vi. Liquidated Damages – Each task order may specify a liquidated damages amount different from the base contract award. If a task order does not specify one, the amounts listed in the base contract shall prevail. If a contractor fails to complete the work required for a task order in the period of performance specified, liquidated damages may be accessed.

d) The Contractor is obligated to accept pre-priced work items when issued a task order.

e) Contractors are required to respond to all RFP’s to be performed in buildings specifically listed in this contract. In the event of a Contractor not bidding, response is still required with justification stating reason for “No Bid”.

f) Written Task Order – Contractors will be provided a signed copy of each task order, utilizing the GSA Form 300, when task orders are executed. Contractor may be required to countersign GSA Form 300 to acknowledge acceptance of the Task Order.

BASIS OF AWARD

The Government will award contract(s) resulting from this Solicitation to the responsible Offeror(s) whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, as stated earlier the following non-price factors shall be used to evaluate offers:

1. Experience as a GC on Repair and Alteration Projects

2. Project Management Plan

3. Staffing Plan and Qualifications of Key Personnel

4. Past Performance as a GC on Repair and Alteration Projects

Non-Price Factors are weighed equally and when combined are significantly more important than Total Evaluated Price.

After rating each individual factor, an overall rating for each proposal will be calculated based on the table as shown in the

RFP.

GSA reserves the right to conduct interviews with short listed Offeror’s to clarify and/or confirm submitted information. If GSA determines interviews to be appropriate, they will likely be conducted, in person, after an initial review of the technical proposals.

TOTAL EVALUATED PRICE CALCULATION

The Government will evaluate offers for award purposes by following pricing procedures outlined in FAR 15.402, pricing policy. The Contractor must price all items for the Zones that they are interested in receiving an award for. The quantities included from the line items schedule page are not a representation to an offeror that the estimated quantity will be required or ordered.

Overhead and Profit percentage rates, and Project Manager and Superintendent hourly rates will be evaluated separately from the Total Evaluated Price (TEP) and either accepted or rejected at time of award.

Total Evaluated Price shall be calculated using the Proposed Percentage Factors indicated in the Price Proposal. The process of evaluation for the Base Year is described below. These procedures and calculations are repeated for each Option Year. Total Evaluated Price will be calculated in the following manner:

STEP 1: The percentage factor submitted by the offeror for the Standard & Non Standard Hour Prices will be added to 100% and that sum percentage will be called the Standard & Non Standard Hour Price Adjustment Percentage.

STEP 2: The Standard & Non Standard Hour Price Adjustment Percentage will be multiplied by the Standard Price Schedule Total. This result will become the offer’s “Adjusted Standard Hours Total Price” for the base year. The Standard

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& Non Standard Hour Price Adjustment Percentage will then be multiplied by the Non-Standard Price Schedule Total.

This result will become the offer’s “Adjusted Non-Standard Hours Total Price” for the base year.

STEP 3: The sum of the offeror’s “Adjusted Standard Hour Total Price” will be added to the sum of the Offeror’s “Adjusted Non-Standard Hour Total Price”. This sum will comprise the Offeror’s proposed price for the base year. This same calculation will be performed for each of the Option years. Each percentage factor submitted for Standard & Non Standard Hours for each Option Year will be applied to the Standard Price Schedule Total and Non-Standard Price Schedule Total.

STEP 4: This calculation will repeat for each of the option years using the percentage factor proposed for each option year. The Total Evaluated Price will be the sum of the Offeror’s Proposed Price for the Base Year plus the Offeror’s Proposed Price for all four (4) Option Years. If the offeror is bidding in more than one zone, they will receive a TEP for each zone for which they have proposed on. The Total Evaluated Price submitted for each zone will be evaluated exclusive from the TEP for any other zone.

EXAMPLE:

Part A - Government Supplied Information

STANDARD PRICE SCHEDULE TOTAL, BASE = $94,858.85

NON-STANDARD PRICE SCHEDULE TOTAL, BASE = $126,279.05

BASE ESTIMATE TOTAL $94,858.85 + $126,279.05 = $221,137.90

Part B – Offeror Supplied Information for Base Year The Offeror’s example percentage factor is plus 2% (+2%) for the work to be performed during Standard Hours & Non- Standard Hours for the Base Year.

Part C – Government Calculations for Offeror’s Proposed Price for the Base Year Step 1 – Standard & Non-Standard Hour Price Adjustment Percentage = 100% + 2% = 102%

Step 2 – Standard & Non-Standard Hour Price Adjustment Percentage * Standard Price Schedule Total = 102% * $94,858.85 = $96,756.03 = Offeror’s Adjusted Standard Hours Total Price

Step 3 – Standard & Non-Standard Hour Price Adjustment Percentage * Non-Standard Price Schedule Total = 102% * $126,279.05 = $128,804.63 = Offeror’s Adjusted Non-Standard Hours Total Price

Step 4 - Offeror’s Adjusted Standard Hours Total Price + Offeror’s Adjusted Non-Standard Hours Total Price = $96,756.03 + $128,804.63 = $225,560.66 = Offeror’s Proposed Price for the Base Year

QUESTIONS

Questions regarding the solicitation shall be submitted in writing to the following Government point of contacts: Joe Daniero, Contracting Officer, joe.daniero@gsa.gov, and Malcolm Lewis, Contract Specialist, malcolm.lewis@gsa.gov. In order to make sure your questions are answered please have them emailed to GSA no less than 5 days before proposals are due.