Questions_and_Answers_2018_07_20.pdf

Questions-and-Answers

Note to offerors: the following question and answer document comprises the written responses to all questions asked as part of the pre-proposal conference on July 9, 2018 as well as all questions received in writing prior to July 20, 2018.

Q1: The agenda mentioned that Good Friday is a holiday under the CBA. Is the facility still open on Good Friday? Are there any other differences between Federal Holidays and other holidays?

A1: Contractors should be aware that the contractor’s responsibilities to their employees under the Collective Bargaining Agreement (CBA) regarding holidays may differ from the schedules that Federal buildings maintain. The Hart-Dole-Inouye facility is open on Good Friday; however, the CBA active at the facility establishes Good Friday as a holiday for employees. Contractors should be aware of this in their pricing and staffing plans. The only federal holidays under the contract are those referred to in Section C.2.27:

“Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

Please note the Wage Determination for this area includes 11 paid holidays with the inclusion of Good Friday. It is the responsibility of the Contractor to account for this labor within the price proposal submission. Service within the facility is required on all days that the Government is working.

Q2: Is the repair liabilities threshold applicable to chillers, even though there is a chiller warranty?

A2: Yes, the non-reimbursable repair cost threshold applies to chillers, and all equipment that is included as part of standard services. The non-reimbursable repair cost threshold does not apply to tenant owned equipment identified on the Tenant Owned Equipment List. Repair of tenant owned equipment when ordered by the CO or designee will be priced in accordance with the Additional Services provisions. As for the chiller warranty, please refer to Section J.2, Exhibit 2 and Section C.39.2.1 - Chiller Maintenance and Repair for details regarding the contractor’s responsibility under the contract.

Q3: For the upcoming chiller overhaul, will there be new refrigerant?

A3: The plan is to keep the same refrigerant.

Q4: Is Eddy current analysis included in standard services?

A4: No, eddy current testing is not included as part of standard services. Eddy current testing should be ordered as an above standard service by the COR in accordance with the pricing schedule in section B.1.1 of the contract. The last eddy current test was performed in 2016, and the next test is due in 2019.

Q5: Will chiller warranty contact information be provided to contractor?

A5: Yes, chiller warranty contact information can be provided:

Ron Strick Area Service Manager Trane Commercial Systems and Services Ingersoll Rand 5005 Corporate Exchange Blvd SE Grand Rapids Michigan 49512

USA

Office 1.616.971.1400 Mobile 1.269.998.0504 Fax 1.616.971.1471 E-mail: rstrick@trane.com

Q6: Is the building connected to GSA link?

A6: No, the facility is not connected to GSA Link.

Q7: What type of Building Automation System (BAS) does the facility have?

A7: The facility has a Niagara Tridium Ax system. The chillers have a Trane Tracer control system, which was installed as part of the ESPC contract in 2014.

Q8: Is the BAS a stand alone or remote network?

A8: The BAS is on a remote network.

Q9: Can you get remote access?

A9: Yes, the BAS can be accessed remotely with the proper GSA credentials. The successful awardee will be instructed as to the security requirements involved in getting remote access.

Q10: Is Niagara Ax Honeywell or Johnson Controls?

A10: The Niagara AX uses Schneider Electric controllers.

Q11: You mentioned that there were two operational Trane 500-ton chillers and two old chillers that are abandoned in place. Are the two old chillers part of this contract?

A11: Only the two operational Trane 500 ton units are included in this contract.

The two old chillers that are abandoned in place are not a part of the contract.

Please refer to the Equipment Inventory List in the solicitation.

Q12: Do you want everything converted to PDF format for offers?

A12: Contractors are not required to convert their proposals to PDF format. PDF format is one acceptable format. However, other formats (Excel, Word, etc.) are acceptable as well.

Q13: Is the warranty information available to the contractors?

A13: GSA can make available the warranty information that we have to the best of our knowledge. The warranty applicable to the chillers is Section J.2, Exhibit 2 in the Solicitation. There is a Fire-Life-Safety (FLS) project that is currently ongoing.

GSA is awaiting final close-out from this project but we anticipate a warranty for workmanship until March 17, 2019. For information on roofing warranties, please see Question 14 below. Other warranty information has expired.

Q14: What roof warranties exist?

A14: Because HDI is a large complex with many buildings and roofing systems, there are some active roof warranties and some expired roof warranties. Please see active roof warranty information below.

Building 1 Roof: Under 20-year limited warranty beginning on 09/17/2012.

Building 2 Roof: Under Warranty Until 2029

Q15: Can the boiler control room provide a facility wide view through the screens and monitors?

A15: Yes, both the Niagara AX and Trane Tracer systems can be accessed via a browser. The Tracer system is used only for the chilled and condenser water systems. All other equipment is tied to the Niagara AX system

Q16: Are boiler points included in Niagara system?

A16: Yes, the control points for the boilers are included in the Niagara Ax system.

Q17: What is the cooling tower sequencing for the winter?

A17: One cooling tower runs during the winter the months to cool rooms (call center, data center, etc.) that need cooling year round.

Q18: Is generator maintenance included in the scope?

A18: Yes, pricing should be based on the requirements and equipment in the solicitation. In the event that the generators are replaced as a separate project in the future, a contract modification would be issued, along with a commensurate and negotiated price adjustment. Please base your proposals solely on the published solicitation and any subsequent solicitation amendments.

Q19: Are monthly full load tests performed on the generators?

A19: No, smaller non-full load tests are performed weekly.

Q20: Do you bring in a load bank now to perform generator load tests?

A20: A load bank is trailered to the location to perform the multi day testing

Q21: Who pays for the generator fuel?

Please refer to the Solicitation, Section C.2.15:

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc.

Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding.

Q22: When was the last time a full load test was done on generators?

A22: The last load test was completed by Michigan CAT on 10/24/2014.

Q23: When will the contractor be required to complete the full load test for the generators?

A23: The contractor shall follow the The Public Buildings Services Operations and Maintenance Standards 2012 for generator load testing requirements.

Q24: To confirm: the generators are not natural gas?

A24: Correct. The boilers are natural gas but the generators are not.

Q25: Is the fire pump under warranty?

A25: No, the fire pump is not currently under warranty.

Q26: Is the fire pump controller under warranty?

A26: No.

Q27: Is touch-up painting required for historic preservation areas?

A27: Yes, touch up painting for historic preservation areas is required per Sections C.39.3, C.39.4 and C.39.7 of the Solicitation.

Q28: Is touch up painting required as part of this contract?

A28: Yes, touch up painting is required per Sections C.39.3 and C.39.4 of the contract.

Q29: Who currently provides the service for the fire alarm system?

A29: The current provider is as follows:

Riverside Integrated Systems, Inc.

2225 Oak Industrial Drive, NE Grand Rapids, MI 49505

(616) 726-7026

Q30: Could GSA provide a list of subcontractors that are currently being used at the site?

A30: Aside from Riverside and Trane (provided in earlier responses), no other building maintenance systems have proprietary systems to the best of GSA’s knowledge. Please note that, while GSA may at times be willing to state who currently performs subcontracting work at the facility, and while GSA reserves the right to approve or disapprove subcontractors, GSA’s policy is not to get involved in relationships between the prime contractor and subcontractors.

Q31: Is the contractor required to use the NCMMS? Is there a specific way that work orders are to be entered prior to NCMMS entry (e.g. hard copies, cell phone, etc.)?

A31: Yes, the contractor is required to fully utilize the NCMMS in accordance with Sections C.5, C.8.5 and C.10 of the contract. GSA does not dictate how work orders are handled prior to NCMMS entry (hard copy, cell phone, etc.)--that is the contractor’s discretion.

Q32: What is the GSA Maintenance standard for this contract?

A32: The Public Buildings Services Operations and Maintenance Standards 2012 shall be used for this contract.

Q33: How accurate is the equipment inventory?

A33: The equipment inventory is accurate to the best of GSA’s knowledge.

Omissions on existing inventory do not relieve the Contractor from the responsibility for the maintenance of the equipment.

Q34: How are service calls communicated to the contractor?

A34: Service calls are currently communicated via email, phone calls and through NCMMS. This does not mean, however, that the successful awardee couldn’t find a different method of communication. Offerors should note that there are some portions of the complex where radio signals are not accessible.

Q35: Are service calls submitted to GSA or directly to the contractor?

A35: Service request desk operations are required as part of the contract per Sections C.1.1 and C.8.4.

Site Specific Procedures:

Work requests of all types (O&M, Janitorial, etc.) are received in the GSA office, where they are disseminated to the appropriate contractor for action. The

Contractor would be responsible for receiving this information from GSA and performing functions as outlined in section C.8.4 of the solicitation.

Q36: Will the sign in sheet for this pre-proposal conference be published?

A36: Yes, the sign in sheet will be published as an attachment to the Solicitation via FedBizOpps (www.fbo.gov).

Q37: Is the daycare (Stars and Stripes Learning Station) on the central plant for heating and cooling?

A37: No, the daycare has has its own heating and cooling systems.

Q38: In the RFP, Exhibit 5 shows a building information sheet for Hart-Dole-Inouye Federal Center but does not contain information for the Stars and Stripes Learning Station. Can you please provide a Building Information Sheet for the Stars and Stripes Learning Station?

A38: This is being provided and will be published via a Solicitation Amendment.

Q39: Will GSA be providing a list of sub-contractors that were approved during the current vendor’s period of performance?

A39: Please see the response to Question 30 above.

Q40: How many staff is currently in place based on the current contract holder?

A40: Currently under the contract there are: 1 HVAC technician and 2 helpers, 1 Electrician, 1 Plumber, 2 Operators, 1 part time labor, and a Supervisor.

Q41: What is the terms/timeline frequency of cleaning the fan coils units?

A41: Fan Coil Units (FCUs) get both a quarterly and an annual PM. The annual involves removing both coils, motor, and cleaning the unit. The quarterly is a light disassembly, cleaning, and replacing filters as needed.

Q42: When is the Fire and Life Safety Improvement project to be completed and also who is the contractor that is performing this contract?

A42: Expected completion date is June 2018. Contractor is Grunley.

Q43: Under historical building repairs- will GSA be providing number repairs monthly as well as number of total repairs over the last year?

A43: Repairs are not tracked separately or distinguished from service calls in the NCMMS. Therefore the best indicator of the level of effort needed is the number of service calls provided in Exhibit 5.

Q44: Local 324 is a international union of operating engineers. They are not a HVAC UA service union. Did the operator’s union employees at this location have all of the required licensing to legally perform HVAC, BAS, Fire, and electrical work within this facility? Our company utilizes UA STAR employees from the Pipefitters and Plumbers locals throughout the state of MI. Can we utilize the operators engineers local for this solicitation, if we become signatory with that local?

A44: The particular Collective Bargaining Agreement (CBA) active at a GSA facility is not an indication of the specific certifications and qualifications of employees under the contract. The International Union of Operating Engineers has presence throughout a number of GSA Operation and Maintenance contracts.