Pre-proposal_Conference_Minutes.pdf

PRE-PROPOSAL CONFERENCE/SITE VISIT

SOLICITATION 47PF0018R0102

Operation and Maintenance Services:

Location 1: Hart-Dole-Inouye (HDI) Federal Center

74 N. Washington Avenue Battle Creek, MI 49037

Location 2: Stars and Stripes Learning Station

100 N. Washington Avenue Battle Creek, MI 49037

MEETING MINUTES IN ADDITION TO AGENDA ITEMS ARE TYPED IN BLUE FONT

Period of Performance:

• Base: December 1, 2018 – November 30, 2019

• Option Year 1: December 1, 2019 – November 30, 2020

• Option Year 2: December 1, 2020 – November 30, 2021

• Option Year 3: December 1, 2021 – November 30, 2022

• Option Year 4: December 1, 2022 – November 30, 2023

NOTE: Please be advised that anything discussed at the conference shall not be interpreted as binding, as only the contents of the Request for Proposal (RFP), and all subsequent amendments, posted to FedBizOpps (www.fbo.gov) are binding. If there are any inconsistencies between the pre-proposal briefing and the contract solicitation, the contract solicitation governs.

The meeting will begin by confirming who is in attendance. Agendas shall be distributed to those in attendance.

Kaye Wierzbicki, Contract Specialist (CS), shall lead the meeting along with Ronald Sieben, Contracting Officer (CO)

The overview for the conference shall be as follows:

1. Conference attendance and handouts

2. Introduction of the Government Team and their roles and responsibilities

3. Administrative matters

4. Discussion of important requirements of the solicitation

5. Instructions on submission of offers

6. Questions from potential offerors (contractors are asked to hold all questions until this question-and-answer period)

7. A site visit/walkthrough of the HDI campus immediately following the question-and-answer period

-Walk through proceeded as follows:

Start on the roof of BLDG 1 for campus overview then proceed down to the 6th floor mechanical room, follow down to 2-5 for typical mechanical space in BLDG 2, down to 2-B-19 to view the electrical vault, Come up into BUILDING 1A-1 to point out the cafeteria EQP included, down to the South machine room, and follow on to BUILDING 5. During the walk take time to point out number and frequency of FCU and electrical PM’s. Once in Building 5 make note and explain ESPC requirements as well as generator replacement.

8. Final question-and-answer session

This is a pre-proposal conference for Solicitation 47PF0018R0102 for Operation and Maintenance (O&M) Services at the Hart-Dole-Inouye Federal Center (HDI) and the Stars and Stripes Learning Station in Battle Creek, MI.

This conference allows contractors the opportunity to ask questions regarding the solicitation.

As a result of this meeting, a copy of the minutes including questions, answers, and sign-in sheet will be posted on FedBizOpps (fbo.gov). All attendees should ensure that they have signed an attendance sheet.

II. GOVERNMENT TEAM AND ROLES:

Contract Specialist (CS) – Kaye Wierzbicki, (612) 222-4138; kaye.wierzbicki@gsa.gov The CS’s role is to handle any contractual matters on a day-to-day basis. The CS will escalate any issues to the Contracting Officer when necessary.

Contracting Officer (CO) – Ronald (Ron) P. Sieben, (612) 725-3018; ronald.sieben@gsa.gov Section C.2.16: “Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.”

Contracting Officer’s Representative (COR) – Supervisory Property Manager Robert Potter, 269-425-3351, robert.potter@gsa.gov CORs are the first line of communication handling the day-to-day operations of the contract.

COR to be designated at time of award. Section C.2.17: “Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.”

Alternate Contracting Officer’s Representative (ACOR) -- Property Manager Pete Noot, 269- 425-3354, peter.noot@gsa.gov

ACORs shall take on the duties of COR in the event that the COR is unavailable or unable to do so and shall also be officially designated at time of award.

Building Management Specialist, Facilities Operations Team (FOT) – Daniel Bartley, (269) 425-3352, daniel.bartley@gsa.gov . The FOT prepares the contract specifications, provides technical expertise, and coordinates with our policy division.

Building Management Specialist William Vanderjagt - (616)456-2359, william.vanderjagt@gsa.gov was also in attendance to provide additional technical expertise and specialized knowledge of the HDI campus.

III. ADMINISTRATIVE MATTERS

A. CONFERENCE PURPOSE

The purpose of the pre-proposal conference is to provide potential offerors with general information about the solicitation. It is not intended to be a comprehensive description of all requirements of the solicitation and subsequent contract, but to describe the requirement, highlight some specific sections of the solicitation, review the source selection procedures, and discuss the security requirements that will be required of the successful awardee.

Any oral responses to questions raised during the conference are not to be construed as an official answer. All questions presented prior to, during, and after the meeting, as well as the official answers, will be documented in writing via an attachment to the solicitation package posted on FedBizOpps (www.fbo.gov).

B. QUESTIONS, ANSWERS, AND ATTENDANCE SHEETS

Any questions following the conclusion of the meeting must be submitted in writing to the Contract Specialist, Kaye Wierzbicki, at kaye.wierzbicki@gsa.gov. The deadline for submitting all questions is 10 calendar days prior to the Solicitation closing date at 5:00PM Central Time.

Questions received after that date and time may not receive an official written answer.

Responses to all questions will be posted on or about one week prior to the Solicitation closing date.

The sign-in sheet of this Pre-Proposal Conference meeting will also be posted to FedBizOpps (www.fbo.gov).

C. WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). Please note that, per Section C.2.27: “The Wage Determination for this area includes 11 paid holidays with the inclusion of Good Friday. It is the responsibility of the Contractor to account for this labor within the price proposal submission. Service within the facility is required on all days that the Government is working.”

mailto:daniel.bartley@gsa.gov mailto:william.vanderjagt@gsa.gov

D. SYSTEM FOR ACQUISITION MANAGEMENT (SAM) REGISTRATION

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM. Offerors should note that recent increases to security protocols regarding SAM registration have led to longer registration times. Offerors should begin SAM registration as soon as possible if they are not already in the system. While offerors may submit offers without an active SAM registry, award cannot be made without an active SAM registration.

E. SOLICITATION OVERVIEW

The NAICS code for this solicitation is 238220 with a size standard of $15 million dollars. This procurement is a Total Small Business Set-aside. All small businesses are encouraged to submit offers.

It is the offeror’s responsibility to monitor the FedBizOpps website for updates to the RFP that have been issued through an amendment.

All proposals submitted must acknowledge all amendments to the solicitation, either by by signing each amendment in Block 14 of the Standard Form 33 or by following the instructions on the Standard Form 30 - Amendment to the Solicitation, and submitting with your proposal.

Failure to do so may result in the disqualification of the offer as being non-responsive.

This is a negotiated procurement. Therefore, there will not be a public opening of the offers received. Also, contractors cannot obtain the pricing associated with any offers received, with the exception of the awardee’s pricing.

The contract contemplated by this solicitation will have one 1-year base period with four 1-year option periods through November 30, 2023.

The proposal closing date and time is Monday, July 30, 2018 at 10:00AM Central Time.

IV. DISCUSSION OF IMPORTANT REQUIREMENTS OF THE SOLICITATION

Below is a list of some important points and requirements that we wanted to highlight in this conference. Please note however that this list is not inclusive and that many of the contract sections highlighted are extracts from much longer and more detailed sections. You are advised to carefully read the entire Solicitation in order to be fully aware of all requirements, provisions, and clauses.

Section C - Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor.

Section C.1.1:

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Hart-Dole-Inouye Federal Center Campus and the Stars and Stripes Learning Center, to include the following:

a. Electrical systems and equipment.

b. Mechanical, plumbing,and heating, ventilation, exhaust systems and air conditioning

(HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All Building Monitor and Controls system are within the scope of this contract. These

BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems.

e. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

f. Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (NCMMS) if available or by other means as well as other administrative functions.

g. Maintenance of landscape irrigation systems.

h. Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).

i. Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

j. Dock levelers and roll-up and sliding garage doors.

k. The Contractor shall maintain all fixed equipment and systems, including playground equipment associated with the Child Care Center. The Contractor shall repair systems upon request and according to work items identified by the annual Child Care Center survey.

l. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

m. The Contractor shall complete roofing system investigations and repairs.

n. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

o. The Contractor shall maintain kitchen/concessions area drains.

p. The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

C.1.3 Excluded from this scope are

a. Security systems (does not include mechanical components of the door ,closers, keepers, hinges, etc)

b. Telecommunication systems.

c. Tenant agency owned equipment NOT specifically identified on the Tenant Agency

Owned Equipment List.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

Meeting attendees were informed that there would likely be an amendment to the solicitation issued to clarify which kitchen equipment is excluded from the scope and what is included in the scope

g. Equipment owned by servicing public utilities.

h. Upgrade of software and software licenses for NCMMS

i. Fitness center equipment.

j. Lawn sprinkler heads.

k. Additional services as needed by various building tenant agencies

l. Elevator and vertical transportation systems, including locks and keycard systems

C.6. Phaseout Transition Period When the Contract ends, the Contractor shall cooperate with the incoming Contractor during a phase-out period. For planning purposes, the Contractor shall assume a phase-out period of 30 days.

C.7. Deficiency List Completion and Withholding Of Final Payment The Government may create a deficiency list of unmet Contractual requirements at or near the time of termination of the Contract.

C.8. General and Administrative Requirements C.8.1 The Contractor will be required to take all appropriate measures to maximize the life expectancy of the equipment, systems, infrastructure and property. At a minimum, the Contractor shall have a journeyman mechanic(s) on-site for a minimum of 10 hours per day during normal operating hours.

C.8.5.1 Use of Government Provided CMMS (NCMMS) The Contractor shall use NCMMS to identify, track, and schedule preventive maintenance work, service requests, and equipment inventory. The Contractor shall track historical maintenance and repair activities, including but not limited to: work order log entries, failure codes, tasks, man-hours, and other costs associated with work completion for each work order received during the performance of the contract.

C.8.5.2 NCMMS Start-Up Contractor shall initiate NCMMS Initial Start Up activities upon notification by GSA that the NCMMS is available for use. Contractor will have 60 days following the Government furnished training to complete the start up/transition activities listed below. Following the 60 day period the contractor will exclusively use the Government furnished NCMMS, unless exemptions are granted by CO or Designee.

C.8.6 Quality Control Program

A COMPLETE QUALITY CONTROL PLAN (QCP) SHALL BE ACCEPTED BY THE

CONTRACTING OFFICER (CO) PRIOR TO AWARD OF A CONTRACT.

C.11. Monthly Progress Reports On a monthly basis, not later than the 5th working day of the subsequent month, the Contractor shall submit a monthly progress report using NCMMS data, describing the status of maintenance operations as of the day of the performance month.

C.21.2 Extended Operating Hours The following areas of the building regularly operate during hours outside of normal working hours; supporting equipment shall be operated and maintained by the Contractor so as to support these extended operating hours. See Building Information Data Sheets (Exhibit 5). The basement and subbasement in Building 1B, the first floor in Building 5, the first floor in Building 2A and a portion of the basement in Building 2 operate 24 hours per day 7 days per week.

Areas of the building with extended operating hours may change during the performance period of the Contract. The Contractor will be notified of these changes as soon as possible.

C.23.1 General The Contractor shall respond to all types of service requests during normal working hours. The Contractor shall respond to emergency service requests 24 hours per day, 7 days per week. [. .

.] Requests that involve emergency call back outside of normal working hours must be authorized in advance by the CO or designee.

C.23.2 Emergency Service Request The Contractor shall respond to emergency service requests immediately, but no more than thirty (30) minutes from the time of notification. The Contractor shall remain on the job until the emergency has been resolved or adequate temporary repairs have been made. If the emergency cannot be fully resolved, the Contractor must notify the CO or designee and provide as part of the service call.

C.23.3 Emergency Call Back (after hours) The Contractor shall respond to the emergency service request immediately but no more than thirty (30) minutes from the time of notification. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. [. . . ] If additional labor is required when emergency call-back services are provided during other than normal operating times, the Contractor will be paid at the hourly rate specified in Section B of this contract.

C.23.5 Routine Service Request The Contractor shall respond promptly to routine service requests (i.e. light out, hot/cold space temperature) and complete the required work within two (2) hours of the time of notification during normal working hours. The Contractor shall immediately notify the CO or their designee if the routine service call cannot be completed within the specified timeframe.

C.24.3 Tour Frequencies Minimum:

a. DAILY: Major HVAC equipment (when in operation), including boilers, chillers, cooling towers, pneumatic control air compressors, and air handler rooms. Fire alarm system control units (e.g. fire alarm system control units shall not have any unwanted trouble conditions). Steam system reducing and regulating stations. Special HVAC for critical functions.

b. WEEKLY: Distributed HVAC equipment including package units and external condensers, pumps, motors, sewage ejectors, fire pumps, and generators.

c. TWICE PER MONTH: Battery systems and uninterruptible power systems (UPS).

d. MONTHLY: Transformers, secondary electrical rooms, switchgear and primary electrical equipment rooms, condensate drip pans and roofs.

C.27. BAS Alarm Response The Contractor shall maintain all BAS systems using qualified/certified employees. BAS alarms shall be treated as service requests and responded to accordingly. Any major adjustments to set points to accommodate tenant comfort shall be approved in advance by the CO or designee.

C.34.2 Irrigation Systems The Contractor shall ensure that irrigation systems and equipment are maintained, cleaned and operated in accordance with manufacturer’s guidelines.

C.35. Maintenance Program C.35.1 General The Contractor shall establish an effective system for scheduling and performing scheduled preventive maintenance on all building equipment and systems requiring a preventive maintenance procedure (PM Schedule) covered under the scope of this Contract.

C.39. Architectural and Structural Systems Maintenance C.39.1 General The Contractor shall maintain, repair, replace, modify, and restore all of the architectural and structural components of the building. In general, these components include walls, floors, doors, windows, docks, levelers, lighting, and all items that are part of or otherwise associated with them. The Contractor shall conduct routine inspection and minor maintenance and repair of interior and exterior architectural and structural systems components. All replacement items and parts shall be either the same quality or better than the manufacturer’s original parts.

C. 39.7 Historic Building Preservation The Contractor shall provide services that protect and preserve the historical integrity of the building. The Contractor shall consider any building 50 years old as historically significant, regardless of National Register status.

C. 40. Repairs C.40.1 General The Contractor shall perform reimbursable and non-reimbursable repairs as described in this document. Repairs are handled on a shared liability basis (See shared liability math example in C.40.5 Repair Shared Liability Example). Relatively small value repairs (non-reimbursable repairs) are the responsibility of the Contractor in their entirety, and larger repairs (reimbursable repairs) shall be approved and funded by the Government for the cost amount above the Contractor threshold. If damage is caused by Contractor negligence, the Contractor shall be liable for the full cost of repair, any other provisions notwithstanding.

C.40.2 Non-reimbursable Repairs A non-reimbursable repair is a repair requiring no more than $2,500.00 in cost for repair parts and materials only (including any approved subcontracting costs). The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs.

Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government.

C.40.3 Reimbursable Repairs Reimbursable repairs will be identified as single incident, not an accumulation of various repairs (bundling). If a repair exceeds the non-reimbursable repair cost threshold established above and has been approved and verified by the CO or designee, it becomes a reimbursable repair.

Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $2,500.00 (See repair shared liability example below).

C.40.4 Miscellaneous Work The Contractor shall provide twenty (20) hours and up to $0.00 for parts and supplies when requested by the CO or designee, to accomplish discretionary work in the buildings covered by this Contract.

C.40.5 Repair Shared Liability Example In this example, assume the non-reimbursable repair threshold is $2,000.00.

A repair is identified and estimated by the Contractor to cost $4,500.00 for repair parts, materials and subcontracts. The CO or their designee will verify and approve both the need for the repair and the $4,500.00 estimated cost of repair parts, materials and subcontracts. In this example, the Contractor will pay the first $2,000.00 of the repair and GSA will pay the remaining $2,500.00, plus the $175.00 coefficient and $600.00 for labor, for a total of $3,275.00.

a. Approved cost for repair parts, materials, and subcontracts to complete repair $4,500

b. Contractor’s shared liability amount to be subtracted (C.40.2 the non-reimbursable threshold value) - $2,000

c. Subtotal to be paid by GSA to the Contractor for the repair $2,500

d. Standard Coefficient (As stated in B.1.1 line item 9) on Subtotal amount only (based on 7% coefficient) $175

e. Labor hours multiplied by Labor Cost per hour (As stated in B.1.1 line item #1 or 3) $600 (20 labor hours x $30.00)

f. Total to be paid by GSA to the Contractor for the repair $3,275

C.44 Submittals Chart (Contractor Deliverables)

E6. Deductions

a. General

Deductions may be assessed for nonperformance, deficiencies in the performance of work, or failure to comply with any other contract requirements with the exception of non-submission of reports and failure to maintain and/or provide parts. The deduction amount may include the actual cost to the Government for having the work performed by other means and/or administrative costs if the government incurs administrative costs relating to the deduction.

G8. LIMITATION OF GOVERNMENT’S OBLIGATION

(a) Contract line item(s) * through * are incrementally funded. For these item(s), the sum of $ * of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in Paragraph (J) of this clause.

H.1.4. Suitability Determinations

a. All contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued.

d. All contractors are required to be given at a minimum a preliminary favorable in order to start working.

H.12. Green Purchasing Program (GPP) H.12.1 Standards The Contractor shall use safe and environmentally friendly products as referenced throughout this specification.

H.15. Personnel Qualifications

H.18. Additional Services [Indefinite Quantity Provisions] H.18.1 General The CO or designee may order additional services at his or her discretion. Additional services may include any services related to O&M and repairs, systems upgrades, system operation, or tenant services within covered facilities but not covered within basic services (i.e., not already a requirement of the contract) (See Definition C.2.3).

J.2 - Exhibit 2 Chiller Warranty Agreement

L.1. Bid Guarantee Requirement A bid guarantee is required in an amount representing 20 percent of the bid for the aggregate amount of the initial base period.

L.2. Performance Bond Requirement Requirement A performance bond is required within 15 calendar days after award equal to 20 percent of the contract price for the initial term of the contract. (See clause 52.228-16, Performance and Payment Bonds – Other Than Construction).

L.6(e) e.PAST PERFORMANCE

Past performance will be considered relevant if it meets all of the following criteria:

1) The contract was for Mechanical O&M services in a commercial or government owned facility.

2) The contract is/was in place for at least two consecutive years.

3) For previous contracts, the contract was completed within five years from the closing date of this solicitation.

4) The offeror served as the prime contractor under the contract.

5) The contract was for a “comparable” (as defined below) facility.

Offerors shall submit Attachment A – Past Performance References (at the end of this section) to include all of the following information for at least 3, but not more than 5, facilities, “comparable” to the location contained within the solicitation, in which full mechanical operations and maintenance services, similar to those described in the solicitation, were provided (within the last 5 years) . The offeror cannot use the same reference (i.e., same project and same contact person) more than once.

A facility is considered to be “comparable’ if the total square footage from multiple commercial or governmental buildings serviced under one (1) contract is 700,000 gross square foot or if it is a single commercial or federal office building of at least 700,000 gross square feet. (Example: A contractor has a contract that services three separate buildings, none of which meet the minimum requirements when looked at individually, however when totaled they do meet the minimum. Building “A” is 275,000 gross square feet, building “B” is 250,000 gross square feet, and building “C” is 225,000 gross square feet. When this is totaled it comes to 750,000 gross square feet and would then meet the minimum square footage requirement).

AND has/had complex central systems consisting (at a minimum) of the following:

• Fire alarm systems

• HVAC systems

• High voltage electrical distribution systems

• Domestic water systems

• Plumbing systems

• Sewage and drainage systems

M.1. Basis of Award A. The Government will make award to the responsible offeror who represents the best value to the Government in terms of the evaluation factors stated in the solicitation and price. The Government reserves the right to award a contract to other than the lowest price offeror, if the cost involved in awarding to the higher priced, technically superior offeror is warranted.

B. The tradeoff process will be used in selecting the contractor for award. The tradeoff process is a method of evaluating offeror’s price and technical capability, with the goal being to select the proposal that offers the best value to the Government in terms of technical factors, and price. The evaluation factors to be used are Total Evaluated Price (TEP), Management Plan and Approaches, and Past Performance. In evaluating this tradeoff, Management Plan and Approaches is slightly more important than Past Performance, and when combined Management Plan and Approaches and Past Performance are significantly more important than

TEP.

Proposals will be evaluated in accordance with the following technical factors, based on the weights assigned to each:

Technical factors Weight Maximum Raw Points I. Management Plan & Approaches

i. Management Plan 20% 20

ii. Quality Control and Staffing

a. Quality Control Plan 20% 20

b. Work and Staffing Plan 10% 10

c. Service Call (NCMMS) Plan 10% 10

II. Past Performance 40% 40

Total 100% 100

M.3. Total Evaluated Price The total evaluated price will be determined by multiplying prices from Section B - SERVICES, ORDERING, AND PRICES by the quantities listed for each item (including monthly prices and line items inclusive of the BASE period and all OPTION periods). The summation of the resultant amounts will produce a total evaluated price.

V. INSTRUCTIONS ON SUBMISSION OF OFFERS

The proposal closing date and time is Monday, July 30 at 10:00am Central time.

Offerors shall submit with their offer the following documents (see “Notice Concerning Solicitation” and Section L.9 - Offeror’s Checklist:

• FAR 52.204-8 Offeror Representations and Certifications (Section K)

• FAR 52.209-7 Information Regarding Responsibility Matters (Section K)

• Standard Form 24 – Bid Guarantee

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Management Plan (See Section L)

• Quality Control Plan (See Section C and Section L)

• Work and Staffing Plan (See Section L)

• Service Call (NCMMS) Plan (See Section L)

• Past Performance References (See Section L, Attachment A)

• Subcontracting Plan (N/A to Small Business Concerns)

• Cost Proposal Worksheets (See Section K and Attachments)

ELECTRONIC SUBMISSION OF PROPOSALS

All proposals must be submitted electronically. Hard-copy proposals will not be accepted.

Submit your proposal to the e-mail addresses listed on the Standard Form 33:

kaye.wierzbicki@gsa.gov and ronald.sieben@gsa.gov. The entire proposal – including all forms and attachments – must be received in full in this inbox prior to the proposal due date and time.

Due to the large file sizes involved, offerors are encouraged to allow plenty of time for email delivery and not assume that email transmission will happen instantaneously. If multiple emails are required in order to submit a proposal, offerors are encouraged to number their emails clearly in the Subject Line (e.g. “Email 1 of 2”; “Email 3 of 3”; etc.). All proposals will be acknowledged via email reply. However, the acknowledgment will not verify the completeness or accuracy of offers.

VI. ADDITIONAL QUESTIONS

Once again the proposal closing date and time is Monday, July 30, 2018 at 10:00AM Central Time. Please feel free to contact me if there are any questions at kaye.wierzbicki@gsa.gov.

Thank you very much for attending the pre-proposal conference.

An amendment will be posted to FedBizOpps (www.fbo.gov) with the minutes of this meeting.

http://www.fbo.gov/