Pre-Proposal Conference Meeting Minutes.pdf

GSA Mid-Atlantic Region

Public Buildings Service

General Services Administration

100 S. Independence Mall West

Philadelphia, PA 19106

PRE-PROPOSAL CONFERENCE

Veteran Benefits Administration Regional Office (VARO)

Renovations at the George H. Fallon Federal Building Baltimore, MD

Solicitation Number: 47PD0321R0022

Wednesday, October 13, 2021 - 10:00 AM

1. PURPOSE

The purpose of this conference is to provide a clear understanding of the Statement of Work, Drawings, and Solicitation requirements. All questions must be submitted via email to dana.douglas@gsa.gov and kim.desant@gsa.gov .

2. AMENDMENTS

An amendment will be issued, covering pertinent questions and answers addressed here today. In the event that any questions cannot be answered today they will also be covered in the amendment.

All amendments must be acknowledged with your proposal. Amendments can be acknowledged on the SF1442 or on the SF30.

Remember to base your proposals on the Solicitation and Amendments to the solicitation as issued.

Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

3. SCOPE OF WORK

The general scope of work includes, but is not limited to, demolition of existing offices, break rooms, conference rooms, and interior renovations for new tenant layouts. The new tenant layout includes offices, open workstation area, file and storage rooms, copy and break rooms, conference and training rooms, and interview rooms. IT support spaces are also included in the design. New/repaired finishes, mechanical/plumbing work, electrical work, and fire protection work are involved for complete operational space.

The project shall be completed in four (4) phases as described in the Contract Documents. Each phase shall achieve partial substantial completion and be occupied by the Government before beginning the next phase unless indicated otherwise. Contractor shall coordinate with the

Government for all move/relocation schedules and timelines. Only one (1) phase shall be provided to the Contractor at a time.

mailto:dana.douglas@gsa.gov mailto:kim.desant@gsa.gov

4. NAICS CODE

236220, Commercial and Institutional Building Construction

5. FAR ORDER OF MAGNITUDE

More than $10,000,000.00

6. METHOD OF AWARD

This requirement is being competed as a Total Small Business Set-Aside.

The award will be made to the responsible firm whose offer conforms to the solicitation and offers the best value to the Government, considering the technical factors and the evaluated price. For this procurement, the technical factors will be significantly more important than price.

The technical factors are listed in decreasing order of importance with the first two factors being significantly more important. This concept provides the opportunity for a cost/technical trade-off and does not require that the award be made to the offeror submitting the lowest cost or price.

The Government contemplates a firm fixed price contract award.

7. PERFORMANCE PERIOD

Once the contract is awarded, Performance and Payment bonds must be received by the contracting office within 14 days. Upon approval, Notice to Proceed (NTP) will be issued on or about two weeks after award.

All contractor personnel will be required to undergo background checks and fingerprinting to obtain security clearances, in accordance with Homeland Security Presidential Directive / HSPD-

12. Contractor personnel will not be granted access to the facility without such clearances. The contractor will obtain the clearance forms from the property manager or project manager.

Commencement. The Contractor shall commence performance of the Work within 1 (one) day after the Contractor receives the NTP.

Substantial Completion. The Contractor shall achieve Substantial Completion of the Work, as that term is defined in the Agreement, no later than 1,062 calendar days from issuance of the NTP.

Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in the Agreement, within 60 calendar days of Substantial Completion.

8. LIQUIDATED DAMAGES

$1,314.80 per calendar day.

9. DAVIS BACON

It is noted that the Davis Bacon Act is to be adhered to on this project. The wage determination will be issued in Amendment 001. Contractors are to pay the minimum wage and fringe benefits as required by the wage determination.

In accordance with Executive Order 12989, contractors are to comply with all immigration laws.

Any contractor who is suspected of hiring illegal aliens will be reported to the INS. Determination that the contractor has violated the above referenced Executive Order may result in suspension and debarment.

10. REPS AND CERTS

Offerors are required to complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) at the System for Award

Management (SAM) website at:

https://www.sam.gov/portal/public/SAM/

After reviewing the ORCA database information, the offeror must verify by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months and that they are current, accurate, complete and applicable to this solicitation.

11. PROPOSAL SUBMISSION

Contractors are to submit their questions by cob 11/05/2021 to allow the Government time to provide answers.

The proposal due date has been extended. Proposals are due no later than 2:00 PM local time on the following date at the following email address:

Date: Tuesday, November 16, 2021

E-Mail Address: dana.douglas@gsa.gov and kim.desant@gsa.gov

It is strongly suggested that the offeror confirm receipt of the email offer submission via email to the Contract Specialist/Contracting Officer. Please be advised that due to email system constraints, attachments cannot exceed a total of 25MB.

All proposals must be received before the Proposal Closing Date/Time.

What to submit with your proposal:

The technical and price proposals shall be submitted in PDF format.

The Price Proposal PDF file shall consist of the following:

a. Signed SF1442 and Price Proposal on attached ‘PRICING SHEET’

b. Offeror Representations and Certifications (C301) https://www.sam.gov/portal/public/SAM/ mailto:dana.douglas@gsa.gov mailto:kim.desant@gsa.gov

c. Bid Guarantee – on Standard Form 24

d. Evidence of a project Bonding Capacity of $10 million

Please submit the technical proposal as a separate file.

12. LATE PROPOSALS

Any proposals received after the time set for proposal closing are subject to Late Proposal provisions.

13. BONDING REQUIREMENTS

A bid bond is required for this solicitation. A bid bond in the amount of 20% of the proposed price must be submitted along with the actual bid.

Please note that offerors are required to provide evidence of a project Bonding Capacity of $10 million.

14. INSURANCE REQUIREMENTS

After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as co-insured party and meeting the requirements specified in this solicitation. The contractor may not begin actual work on site until this certificate has been received and found acceptable.

15. SECURITY REQUIREMENTS

All employees must obtain an HSPD12 security clearance and fill out a 4395 for access to the building. See solicitation for greater details.

16. QUESTIONS AND ANSWERS

Q. Upon review of the RFP, there were no Davis Bacon Wages.

A. Wage Determination Number MD20210030 (Rev. 10), dated 08/06/21, is incorporated into this solicitation and attached to this amendment.

Q. Is this project US Citizens only or can legal resident Aliens be able to work?

A. Non-U.S. residents or non-U.S. citizen contractors are allowed to work on this project.

The HSPD-12 requirements for non-U.S. residents or non-U.S. citizen contractors are the following.

GSA will request the following checks for contractors who have been a U.S. resident for at least three consecutive years but do not have U.S. citizenship:

• FBI Fingerprint and Name Check

• National Crime Information Center (NCIC)/Interstate Identification Index (III)/National

Law Enforcement Telecommunications System (NLETS)/Wanted Person Check

• Citizen and Immigration Services Check (CIS)/e-Verify

Non-U.S. citizens who do not meet the three-year resident requirement and receive a favorable result on the required checks for initial access will not received a GSA Access

Card until the three-year residency requirement is met. Requesting officials will need to complete a short-term or Special Agreement Check (SAC) every six months until the three-year residency requirement is met, at which point an appropriate investigations of Tier 1 (formerly

NACI) or higher should be requested.

Q. Do all workers have to be vaccinated?

A. In order to ensure the health and safety of the Federal workforce and contractor community, the President signed Executive Order 14042, Ensuring Adequate COVID Safety Protocols for

Federal Contractors. The requirements in the Executive Order are being implemented via a FAR deviation. The clause in the attached FAR deviation is hereby incorporated into this solicitation.

Q. The RFP states that a $10 Million dollar bid security is to be provided with the submission.

Given the project is separated into 4 phases, would it be possible to bond each phase of construction rather than the entire contact amount?

A. No. Performance and Payment bonds are required in the amount of 100% of the total contract price. As a result, offerors are required to provide evidence of a project Bonding Capacity of

$10 million with their proposal.

Q. As a subcontractor are we allowed to submit individual phase bid by choice or all phases must be bidded by bid date?

A. No. Only General Contractors are to provide technical and price proposals by the proposal due date and time. Subcontractors should submit their prices to individual General Contractors.

Q. We hereby request a one day postponement. Typically, Monday bids result in fewer subcontractor and supplier quotes. We feel a Tuesday bid will result in better overall pricing for

GSA. Additionally, we have found that 2PM bids are better than 12 noon bids, since they allow for more bids to come in from suppliers on the west coast. Again, this will result in more pricing.

A. The proposal due date is hereby extended to Tuesday, November 16, 2021 at 2:00 pm, Philadelphia local time.

Please note that other questions will be answered in a subsequent amendment.

https://www.whitehouse.gov/briefing-room/presidential-actions/2021/09/09/executive-order-on-ensuring-adequate-covid-safety-protocols-for-federal-contractors/ https://www.whitehouse.gov/briefing-room/presidential-actions/2021/09/09/executive-order-on-ensuring-adequate-covid-safety-protocols-for-federal-contractors/