Solicitation Amendment 47PC5226R0009_0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

General Service Administration Service Center Division MC Smith FBCH 202 Harlow Street Bangor, Maine 04401

Calais IA LPOE: Roof Replacement Commercial Building: Scope of Work

RE: RME05602

Calais IA LPOE 180 international Ave Calais Maine, 04619

Developed by: Kevin R. Dessureault

Date: 24 February 2026

Synopsis:

General Service Administration (GSA) has found it necessary to remove and replace the TPO roof of the commercial building located at the Calais IA LPOE suffered severe Wind damage. GSA conducted multiple walk throughs and had the area representative from the roofing manufacture on site to inspect the roof. It has been determined that the roof will need a total replacement.

Project hours of operation: 12 hour operations (0700 – 1900)

Security Clearance needed: DHS clearance will be required, documentation will be provided, Approx 1- 2 week turn around for clearances. All material will need to be removed and installed from the exterior of the building, entrance to the roof will need to be achieved from the exterior of the building.

General Tasks:

1) Kick off meetings, contractor insurance policy, bi-weekly meetings, schedule, provide roof manufacture roof plan, submittal process

2) Obtain all State and Local permits needed.

3) Removing all parapet wall grounding rods, grounding wire, and top flashing. Grounding rod and grounding wire shall be salvaged so they can be reinstalled and identify any damaged rods that cannot be reused. Provide new clips for grounding rod wire match originals. Top flashing will be disposed of properly as new shall be installed.

4) Remove all wood and concrete pavers used for temporary securing TPO membrane. Make a pile of pavers and wood at designated location (on the ground), that property stays with the federal gov.

5) Remove TPO roofing, Dens Deck, and Insulation paneling. Dispose of properly. Provide slip from disposal site used.

6) Allow for inspection of Roof deck and parapet wall once material is removed. (provide a 48 hour notice for inspection). Federal Government will accommodate the best inspection time, so no forward progress of construction is halted. Ensure no precipitation enters roof deck during the reroof construction. LPOE Operations will still be on going during construction.

7) Prep and install Approx 32,000 sqft of air and vapor barrier, properly seal / prior to the vapor barrier fill all penetration cracks in roof deck with an expansive foam with a mastic/concrete coat . This will limit the amount of interior air delaminating the roofing material.

8) Site walk with GSA; contractor will have roof manufacture rep on site for walk through. GSA will accommodate timing needed to not interrupt forward progress of roof project.

9) Prep and install Approx 32,000 sqft of 4” of rigid panel insulation, singular 4” thick or double 2” thick panels. Upper layer can be a polyiso cover board if warranty can be met and certified.

10) Prep and install Approx 32,000 SQFT of 5/8 inch prime dens deck (if a polyiso cover board is not being used). Utilized tapered insulation crickets and saddles sized per NRCA recommendations to ensure drainage is properly facilitated. There is clear evidence of ponding water and drainage not reaching drain locations which is due to original undersized tapered insulation components.

11) Site walk with GSA; contractor will have roof manufacture rep on site for this walk through.

GSA will accommodate timing needed to not interrupt forward progress of roof project.

12) Install Approx 32,000 SQFT of Ethylene Propylene Diene Monomer (EPDM) min 60 mil, mechanical fasteners are not permitted to be used as this is a hollow core concrete deck, a low-rise urethane adhesive shall be used (fully adhered). Install EPDM roofing up parapet wall with a proper termination/ flashing. Properly seal/weld all penetrations.

13) Provide and install top flashing / top cap around Parapet wall, Perma Tite coping clip on type system will be used for installation. No over cap system will be needed from top of parapet wall to expanded metal façade. Ensure no wind can get under the lip of flashing, silicone entire lip.

Match existing style, gauge, and color, coat all cut ends with matching paint.

14) Install all grounding rods and wire, finish/trim out all penetrations and final seal.

15) clean and remove all debris and staging area. If any landscape is damaged fix all landscape.

16) Final site walk with GSA, contractor will have roof manufacture rep on site for walk through and certify roof for warranty. Close out the Project.

Standards/ Specs:

1. Flashing / top cap: (Submittal required)

a. Perma clip system, attached to perimeter / parapet call cap per code.

b. Match existing top cap metal system, seams will have silicone, and rolled lip will have silicone (metal to stucco)

c. Color will match current metal cap installed; sample of old cap and new cap shall be provided during the submittal process.

d. All pliable flashing around penetrations will be a self-adhesive installed per manufacturing specs and per NRCA/IBC.

e. Grounding rod wire, and rods to be reused, new boots and clips shall be provided and installed by contractor.

2. Paint: (Submittal required)

a. Paint any ends of Metal top cap that are cut, leave one unopened container of touch up paint.

b. Match existing paint of decorative expanded metal façade for any touch ups that are needed.

3. Roofing material: (Submittal required)

a. Ethylene Propylene Diene Monomer (EPDM) roofing material: Min 60 Mil, fully adhered down per IBC / NRCA/ Manufacture installation standards. No mech fasteners allowed.

b. Minimum warranty 10 years with a 100 MPH wind protection.

c. 5/8 Dens Deck Primed or a Polyiso cover deck system (glued down per IBC / manufacture installation standards)

d. 2-inch foam insulation board, double stacked for a total of 4” s, sheets can be 4x4 or 4x8 project. For an overall thickness of 4 inches. Glued down per IBC and manufacture installation standards. (Low rises urethane adhesive).

e. Crickets shall be tapered insulation board, fastened per manufacture standards, and meet all Roofing code.

f. Vapor barrier shall be a fully adhered and a min of 40 mil thick.

g. Provide Manufacture roofing plan during submittal process.

4. Removal plan: (Submittal required)

a. Provide removal plans of all existing material.

b. Staging area where Dumpsters will be place.

c. Removal process and how it will take place to ensure weather protection throughout project.

d. Removal safety plan

5. Project Management / Schedule: (Submittal required)

a. One point of contact for all project management related questions and attend all biweekly meetings & walkthroughs.

b. Provide a detailed schedule within 10 days after notice to proceed.

c. Provide Site Safety certification, emergency response plan, safety plan and fall protection being used. Provide / follow all OSHA requirements

d. Provide Pictures throughout the entirety of the project and submit them on a weekly basis. Multiple walk throughs throughout the roofing project, dates and times depend on the project timeline.

6. Close out: Submittal Required

a. Clean and remove all debris and fix any disturbed landscaping, staging, parking area. (walk-through and GSA sign off required)

b. Provide all product manuals, registered warranty, release of claims.

c. Provide all signed submittals in one combined document.

d. As built / updated manufacture roof plan

Design Basis Guidelines: The following guidelines documents have been used by GSA as a Basis of Design and Intent for a GSA owned facility:

- NRCA standard and specification

- P-100

- IBC

- NFPA

- GSA R1, NPS, and MESHPO Historical Requirements

- other relevant codes

- RS Means for cost estimation.

Security Adjudication: DHS Security clearance required. Hours of operations for construction will be 0700 - 1900

Environmental and Sustainability Goals: Use specified materials and systems with specifications mandating the use of sustainable products per Federal regulations. Design will consider reuse of materials where practical for sustainable practice as required by Federal regulation however that are free of deficiency of any kind.

Energy Efficiency Goals and Objectives: The design intent will be for the use of energy efficient systems. Energy efficiency logic for equipment and or products will consider as part of the basis for their requirement.

GENERAL SUBMITTAL REQUIREMENTS

1. All submittals shall be made to the Contracting Officer or to an individual designated by the

Contracting Officer (CO) through a project managing software.

2. Only the Contracting Officer or an individual designated by the CO in writing can approve or disapprove submittals. Deviations and variations from the contract requirements contained in the submittal can be approved only by the Contracting Officer or an individual delegated such authority in writing by the Contracting Officer.

3. Failure on the part of the Contractor to indicate approval on submittals prior to submission to

Contracting Officer will result in their being returned to the Contractor without being acted upon.

4. No delays in construction occasioned by the Contractor's failure to submit material for approval in accordance with the approved schedule will be excused.

a. Scheduling: Develop schedule for submissions requiring approval and include in the network plan required by section "Critical Path Method of Scheduling."

b. Scheduling: Submit schedule of submissions for approval by the Contracting Officer, within (10) calendar days after notice to proceed is received, unless otherwise stated. **The Contractor will designate a numbering scheme in their submittal schedule that follows sequentially Project Items

a. and b. parts as identified in the respective scope sections. The submittal for each product submitted for Government approval will be identified by that numbering scheme.

c. Scheduling of submissions shall be as done in a manner as to not impede the Contractor’s planned work progress nor present the Government with an un-reasonable period for adequate review of the product being submitted prior to the planned work taking place.

d. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for same work, and for interfacing units of work, so that one will not be delayed for coordination of the Contracting Officer's review with another.

e. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, subcontractor, submittal name and similar information to distinguish it from other submittals. Must have a electronic signature option for CBP and GSA, these will be submitted through a Project Management Software.

f. Show Contractor's executed review and approval marking and provide space for the Contracting

Officer's action marking. Package each submittal appropriately for transmittal and handling.

Submittals which are received from sources other than through Contractor's office will be returned without action.

Operational Needs and Equipment/System Expectations: The work quality of the construction will be as expected in the industry without deficiency. The management of the construction work will be as expected by established Federal guidelines using recognized construction and project management method. Systems and materials will be as specified, reliable, free of defects, of low maintenance, and capable of meeting the use for the intended purpose. Certain target and desired outcomes:

Minimize impact on ongoing CBP operations.

Coordination with GSA personnel

Master Schedule: Develop an initial timeline for the Project showing pertinent acquisition milestones for the design and construction procurements. Involve the GSA Team Members continuously on status and potential risks on the triple constraint (scope, schedule, budget). Coordinate construction work schedule needs with GSA and queue any operational impacts or concerns. Provide a schedule through project management software.

Project Management and Planning Continuity:

GSA will coordinate meetings and communication with the Agencies throughout the duration of the Project. One representative from the contractor’s team will attend every meeting.

Contractor shall provide a Project manager POC from their company and they will be the POC throughout the duration of the project, all communication will flow through that designated person. It is not the federal government’s responsibility to communicate with the contractor’s entire staff.

Kevin R Dessureault Construction Project Manager

MBA, MSPM, PMP, FAC/PPM II, COR II

General Service Administration

East/Contracting Branch B 1800 F Street NW Washington , DC 20405 USA

East/Contracting Branch B 1800 F Street NW Washington , DC 20405 USA NameandTitleSigner[0]: