Solicitation 47PC0222R0019 - Exhibit 16 Presentation Pre-Proposal Conference.pdf

General Construction & Design-Build Construction Services for the

Caribbean Solicitation No.: 47PC0222R0019

Pre-proposal Conference

GSA Public Buildings Service

R2: Northeast and Caribbean Region

Agenda

❖ Introductions ❖ General Information

➢ Disclaimer

➢ Government Point of

Entry

➢ System for Award

Management (SAM)

❖ Solicitation

➢ General Information

➢ Socio-economic Status Requirements

➢ Special Terms and Conditions

➢ Evaluation Factors

➢ Source Selection Process

➢ Submission Requirements

➢ Deadlines

➢ Task Order Procedures

Introductions – Contracting Team

▰ Contracting Officer

Name: Jayshree Tank

Address: 1 World Trade Center, New York, NY 10007

Telephone: (646) 599-3071

Email: jayshree.tank@gsa.gov

▰ Supervisory Contract Specialist

Name: James Berring

Address: 100 South Clinton Street, Suite 1350, Syracuse, NY 13261

Telephone: (315) 751-6837

Email: james.berring@gsa.gov

Introductions – Contracting and Technical Team

▰ Contract Specialist

Name: Kyle Cole

Phone: 720-481-7787

Email: kyle.cole@gsa.gov

▰ Supervisory Engineer

Name: Abel Sierra

Phone: 646-265-9272

Email: abel.sierra@gsa.gov

General Information

Disclaimer

▰ The information contained in this presentation is for informational purposes only

▰ In the event of a discrepancy between the information contained herein and the solicitation documents, the solicitation and subsequent amendments will take precedence

Government Point of Entry

▰ All information, amendments and questions concerning the solicitation will be electronically posted at the System of Award Management, also known as SAM, website via http://www.SAM.gov

▰ Interested parties are strongly encouraged to register to the solicitation notice to receive notification of action, including posting of amendments

System for Award Management (SAM)

▰ Offerors must be registered in SAM with an “Active” status at the time of their offer is submitted

▰ Offerors must be a Small Business under NAICS code 236220, Commercial and Institutional Building Construction

▰ Offerors can register via the Internet site at https://www.sam.gov or by contacting SAM Service Desk at http://www.fsd.gov 8

Communications

▰ Communications with other officials other than the GSA Contracting Officer/Supervisory Contract Specialist indicated in this solicitation may compromise the competitiveness of this acquisition and result in the cancellation of the solicitation and/or exclusion of the offer from this solicitation

▰ All correspondence shall include "47PC0222R0019 - R2 GC and DB

Caribbean Construction Services:" in the email subject line and may include a specific subject matter requirement or question after the colon punctuation mark

▰ Email is the required method when receiving responses. No telephone calls will be accepted

Solicitation

General Information

▰ Project Title General Construction & Design-Build Construction Services for the Caribbean

▰ Solicitation No.

47PC0222R0019

General Information (Cont.)

▰ Contract Type

Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ)

▰ Period of Performance

Base Year

Four (4) one-year options

▰ NAICS Code

236220 - Commercial and Institutional Building

Small business size standard is $45 million

▰ PSC Code

Z2AA - Repair or Alteration of Office Buildings

▰ The Contractor shall provide professional services for the planning, design, and construction for all federal and leased locations

▰ Disciplines and expertise that may be required (not limited to):

▻ Security

▻ Historic preservation

▻ Estimating

▻ Construction project management

▻ Building construction services

▻ Architecture

▻ Engineering

(Disciplines: mechanical, electrical, plumbing, civil, structural, and fire protection)

▻ Life safety

▻ Code compliance

> $10,000,000

$0.00 to $10,000,000

$2,000

$150,000,000 Maximum Order Limit (MOL)

Contract Magnitude

Task Order Value Range

Minimum Guarantee – Base Year Only

Socio-economic Status Requirements

▰ Set-Aside Requirement

▻ Total Small Business

▻ HUBZone

▻ Total Service-Disabled Veteran-Owned Small Business

▻ Women-Owned Small Business

▰ Each Offeror’s socioeconomic status will be checked in the System for Award Management (SAM) at the time of proposal submission and at award for validation purposes.

▰ An offer will not be evaluated or considered for award if it fails to meet the Small Business size status requirements under NAICS Code 236220, Commercial and Institutional Building Construction.

Socio-economic Status Requirements (Cont.)

▰ Award Total

Up to a total of seven (7) IDIQ awards;

▰ Set-Aside Award Reservations

▻ HUBZone Up to one (1) IDIQ award reserved for the entire requirement

▻ Total Service-Disabled Veteran-Owned Small Business Up to one (1) IDIQ award reserved for the entire requirement

▻ Women-Owned Small Business Up to one (1) IDIQ award reserved for the entire requirement

In the event that there is an insufficient number of acceptable Offers with fair and reasonable price from a particular socioeconomic category, then the remaining numbers of IDIQ awards shall go to a Small Business company 16

Special Terms and Conditions – Off/On Ramping

▰ Basic Information:

The Government intends to implement Construction Off-Ramping & On-Ramping in order to maintain a construction IDIQ award pool of seven (7) Contractors for the Caribbean Region for each Period of Performance (PoP) year.

▻ Proposals that are ranked #1 to #7 for the Caribbean Region will be awarded a contract and be in the “Award Pool”.

▻ Proposals that are ranked #8 to #12 for the Caribbean Region will not be awarded a contract but will be in the “Reserved Pool”.

▻ All proposals ranked #13 and beyond will not be considered for the Award Pool or Reserved Pool.

Special Terms and Conditions – Off Ramping

▰ Off Ramping Procedures ▻ During Option Year Exercise Consideration ▻ Not complying with contract reporting requirements ▻ Proposal response rate is less than 70% against all RFPs issued ▻ Contractor has not attained a minimum of 2 task order awards ▻ Cumulative value of all task order awards and modifications are less than $500,000 ▻ Failure to adhere to proper ethics and conduct

Special Terms and Conditions – On Ramping

▰ On Ramping Procedures ▻ Once the Government has made a determination to off-ramp a Contractor from the Award Pool, the Contracting Officer will award a contract to the next highest ranked firm in the Reserved Pool for that Zone.

▻ 60 days prior to the contract expiration date for that PoP year and the Contracting Officer shall provide written notice to the firm

Solicitation Amendments

▰ Amendments to the solicitation shall be posted at www.sam.gov

▰ Paper copies of the amendment(s) WILL NOT be individually mailed

▰ On the listing details page, select the "Follow" link above the listing title on the right. Change the frequency of email notifications by using the dropdown menu in the "Email Frequency" dropdown next to each item. You will be notified by e-mail of any new notice amendments that have been issued and posted. No other notification of amendment(s) shall be provided.

▰ Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers as prescribed by FAR 52.215-1 [Instruction to Offerors Competitive Acquisition], Paragraph (b) [Amendments to solicitations]. Offerors should re-visit the website periodically to look for updates

Evaluation Factors

▰ A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements defined for each particular evaluation criteria element, will receive less than the highest rating available on that element.

▰ To achieve the highest rating for a factor, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well thought out or insightful methods, procedures, solutions or new opportunities for major improvements and have no weaknesses.

▰ This acquisition will consist of the following non-price evaluation factors and Offeror proposals will be rated against the non-price factors outlined below.

The non-price evaluation factors will be evaluated prior to the price evaluation and analysis. Basic qualifications must be met.

Evaluation Factors (cont.)

▰ Factor 1: Experience on Similar Projects Excellent/Good/Acceptable/Poor

▰ Factor 2: Technical/Management Approach Excellent/Good/Acceptable/Poor

▰ Factor 3: Staffing Approach Excellent/Good/Acceptable/Poor

▰ Factor 4: Past Performance Excellent/Good/Acceptable/Poor/Neutral

▰ Factor 5: Socio-economic Status Acceptable/Neutral

Source Selection Process

▰ This acquisition will be conducted in accordance with FAR Subpart 15, Contracting by Negotiations, and FAR Subpart 36 Construction and Architect - Engineer Contracts.

▰ If the Offeror is not considered a small business under NAICS code 236220, Commercial and Institutional Building Construction, in their SAM registration at offer submission, the Offeror will be automatically considered non-responsive and will not be considered for award.

▰ Offerors are cautioned to make their initial proposal their best offer. In accordance with FAR 52.215-1(f)(4) the government intends to award on the basis of initial proposals but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

Source Selection Process (Cont.)

▰ The acquisition strategy and award will be made based on the best overall value to the General Services Administration (GSA) focusing on the best value approach and following the tradeoff evaluation method.

▰ The technical evaluation factors stated are of equal importance. However, all evaluation factors other than price when combined, are significantly more important than price.

▰ An IDIQ Contract may be awarded to other than the lowest-priced Offeror.

However, in cases where proposals are technically equivalent or substantially similar, price may become the determining selection factor.

Submission Requirements - Overall

▰ Technical proposal submission requirements

▰ Price proposal submission requirements

▰ A full proposal package is expected when submitting a proposal.

Submission Requirements – Price Proposal

▰ Standard Form 1442 (Signed)

▰ Standard Form 30 (Signed) (If issued)

▰ Price Sheet

▰ Current Certified Financial Statements & GSA-527 Form

▰ Annual Representations and Certifications (including the SAM Reps & Certs.)

▰ List of Offeror’s Authorized Representative and Alternate

Submission Requirements – Price Proposal Cont.

▰ Bonding Requirements

▻ Proof of the Offeror’s ability to successfully obtain performance and payment bonds with:

▻ $5,000,000 minimum limit of for single projects

▻ $12,000,000 as an aggregate limit

▰ Joint Venture ▻ Review “47PC0222R0019 Solicitation Final” page 13, section II.F

Submission Requirements – Technical Proposal

▰ The technical proposal shall not contain any pricing information

▰ The technical proposal has a page limit of 50 pages

▰ The technical proposal should be neat, orderly, and address all solicitation requirements. Simply repeating or paraphrasing the Description/Specification/Work Statement is not acceptable

▰ The technical proposal shall use the forms provided by the government to submit their technical proposal for the specific evaluation factors and shall be submitted in a PDF format

Deadlines

▰ Request for Clarification/Interpretation/Information ▻ April 25, 2023 at 3:00 PM EDT.

▻ Questions shall be submitted to the POCs listed in the solicitation notice by the RFI due date and time.

▻ All RFIs received after this date will not be accepted/answered.

▰ Solicitation Closing ▻ May 18, 2023 at 3:00 PM EDT

Task Order Procedures

Task Order Basic Information

▰ Contract Type

▻ All Task Orders procured under this Multiple Award IDIQ Contract shall be Firm-Fixed Priced.

▻ No exceptions to this contract type will be allowed

▰ Fair Opportunity Procedures will be implemented to the maximum extent practicable (FAR 16.505(b)(1))

▰ Fair Opportunity Exceptions consistent with FAR 16.505(b)(2)(i)

Task Order RFP Procedures

▰ Task Order RFP

▻ Via SF-1442

▻ Specifications within solicitation (project specific SOW, drawings, etc.)

▻ Period of performance specifications

▻ Liquidated damages

▻ Performance and payment bonds requirements

▰ Task Order Proposal Submission

▻ Adhere to Task Order RFP submission requirements

▻ Price proposal based on agreed IDIQ FFP items

Task Order RFP Evaluation/Award

▰ The Task Order Contracting Officer must determine fair and reasonable pricing for all Fixed-Price Orders in accordance with FAR 15.4 and FAR 16.2 ▻ Price Only (≤SAT) ▻ Lowest Price Technically Acceptable (LPTA) ▻ Best Value Trade-Off

▰ Award will be made via a GSA-300

Federico Degetau Federal Building and Clemente Ruiz Nazario USCH, 150 Carlos E Chardon Street Hato Rey, PR 00918-1703

Parking Garage, 150 Carlos Chardon Street Hato Rey, PR 00918-0000

FBI Field Office, 150 Carlos Chardon Street Hato Rey, PR 00918-0000

Rain Forest Kids Child Development Center, 150 Carlos Chardon Street Hato Rey, PR 00918-0000

GSA Center, Insular Road 28 Guaynabo, PR 00934-0000

Jose V. Toledo USCH Building, 300 Calle Del Recinto Sur San Juan, PR 00901-9998

Ron De Lugo Federal Building & USCH, 5500 Veterans Drive Charlotte Amalie, VI 00802-6424

Almeric L. Christian Federal Building & USCH, 3013 Estate Golden Rock Saint Croix, VI 00820-4226

THANKS!

Questions?