Q and A Solicitation 47PB0024R0046 2024 04 11.pdf

U.S. General Services Administration

Solicita on 47PB0024R0046 – Providence Courthouse Elevator Moderniza on

Q&A – 4/16/2024

Question # Question GSA Answer

7 Will the contractor be able to have an office space inside the building?

Space within an existing basement workroom may be permitted as an office.

8 Will the contractor be able to use the existing toilet facilities inside the building?

Yes, this will be permitted.

9 Can the project Superintendent also serve as the SSHO and QC?

The Site Superintendent may act as the field Safety Officer.

10 Spec 013300 , para 1.4 a talks about a cab mockup. It is intended for one entire cab? Pg 8 or 49 , para 2a(g) implies the mockup may only be for the call buttons? Please clarify the extent of this mockup.

Mockups will be required for the interior elevator cab finish assemblies.

11 Will there be any storage or laydown area provided, ie, in the garage?

Storage will be provided in the basement area of the building along the hallways.

12 Spec 014200‐6, para 1.11A, states that “the Elevator Contractor shall provide a qualified elevator person at the job site…” It further states that “all instructions (from the Owner) given to the supervisor shall be binding and represent part of the contract.” “the project supervisor shall be available for all job and progress meetings”. Please clarify if this supervisor is the GC’s supervisor, or a person from the elevator company? Is GSA expecting a full time supervisor from the elevator company present on the job site?

The elevator contractor in this paragragh is the general contractor for the project.

This refers to the general contractor's site supervisor.

13 Spec 014200‐41, para 3.5A refers to painting. Please provide more specifics as to which part of the elevator, or elevator machine room, requires painting. Please provide a painting specification.

Painting is limited to patch and repairs required by the work of this scope. If required a paint spec will be developed during the project design.

14 Please provide a second site visit to allow additional elevator subcontractors to walk the site and provide bids for this project.

No additional site visits will be scheduled due to time restraints

15 Is there a POR that GSA can provide?

There is no separate POR. When the SOW refers to the POR it is referencing the requirements stated in the SOW

16 Please confirm the offeror must provide a complete design package as a part of the contract to include historic preservation design activities.

Yes, this is correct.

17 II.C ‐ Price Proposal ‐ Section 3.

Please provide the format of the detailed cost breakdown required for this section. This breakdown format is not found within the SOW.

Price Proposals should be submitted by CLIN, using the Construction MasterFormat for each Division. Labor category, hours, materials, and equipment shall also be broken down.

Overhead, profit, and bonding percentages shall also be shown.

18 Factor 3 ‐ Please confirm that the offeror must also provide resumes for its lead designer and historic preservation architect.

Yes, this is correct.

19 Please define the page number limits for each Factor of the technical proposal

See language in Amendment 0001.

20 Please define the font and page formatting requirements for the technical proposal

Font should be no smaller than 12 point.

Times New Roman is acceptable. See Amendment 0001 language clarifying submission requirements.

21 SF1442 ‐ Please clarify what pricing is requested for CLIN 04.

This appears to overlap with CLIN 01‐03.

CLIN 0004 has been removed as a result of Amendment 0001. The CLIN was included by error. GSA's intent is to capture the pricing broken down by elevator Cars 1, 2, 3 on the remaining CLINs.

22 The solicitation mentions an option for the Judge's elevator.

Please confirm that the judge's elevator is excluded from this contract.

Judge's elevator is excluded from this contract. Section I.F. of the agreement mentions it as an alternate in error.

23 DB SOW ‐ Page 11. Please confirm whether this solicitation is Phase 1 of a 2‐Phase selection procedure as indicated within section C ‐ Project Delivery Approach.

This is a single phase solicitation. This SOW section has been updated to reflect one‐phase.

24 The Agreement ‐ Please define the liquidated damages amount.

The liquidated damages amount is located in section I.F of the agreement.

25 Please confirm that the elevator machine room HVAC systems for all three machine rooms are to be replaced with new

HVAC systems for all three machine rooms are to be replaced with new mini split systems. GSA would like the cost separated from total amount.

26 Please confirm that code required elevator related electrical work such as new lighting,disconnects, auxiliary circuits, etc. will be required for this project.

Yes

27 Please provide the POC for the incumbent fire alarm provider

FSI 508‐999‐4444

28 Please confirm that new elevator pit sump pumps are required to be installed as a part of this contract

Yes, new elevator pit sump pumps are required to be installed. Please identify the cost of this amount in your overall proposal.

29 Please confirm that full‐size hard temporary barricades will be required at each elevator landing

Full‐Size hard temporary barricades will be required at each elevator landing during the modernization.

during the elevator's modernization.

30 Please confirm that bidders are to include the work for refinishing/restoring the existing metals and wood finishes located within the elevator lobbies (frames and door panels) and within the elevator cabs. Will refinishing activities need to meet SHPO requirements?

If there is any damage by the contractor refinishing/restoring is required.

Refinishing/Restoring as part of this contract is limited to outside button fixture, elevator hall doors, hall door frames, car doors, and any metal and wood trim in the elevator.

31 Please confirm that the elevator flooring is to be replaced as a part of this contract.

The elevator flooring will be replaced as part of this contract.

32 Does the owner have a preferred modernization phasing sequence for the three elevators?

Consideration of the court schedule will be a factor in determining phasing. This will need to be coordinated before work commences. One elevator will be taken out of service and completed before moving on to the next.

33 Will new HVAC Systems and Sump Pumps be required to be integrated into BAS?

The new machine room HVAC systems will require integration into the BAS system.

34 Solicitation Section II.F.

Requirements of Joint Venture Offerors. Section 4. Please clarify what is required to be submitted for the joint venture past performance information beyond what is already being submitted within the Technical Proposal.

Please refer to Section II.F. for submittal requirements and FAR Part 9.6

35 Please confirm that the construction superintendent can also be the Quality Control Superintendent.

Yes, the construction superintendent can also be the quality control superintendent.

36 In the elevator machine rooms it was observed that there is peeling paint (unknown if lead) and items required to be removed that may contain asbestos. Please confirm that hazardous materials testing and abatement is to be included by the offeror.

Hazardous material testing for materials impacted by the scope of work shall be included in the proposal. If hazardous material is present based on testing, GSA will work with the contractor for abatement services.

37 Is BIM required for this project? No.

38 Is CoBie required for this project? No.

39 Please confirm whether there is a requirement for all on‐site workers to be U.S. Citizens.

It's not required to be a U.S. citizen to work on a GSA contract, but of course, the individual needs to be a legal immigrant and needs to has the legal permits to work on the U.S. The major obstacle will be if the person have less than 3 years of U.S. residency; this person only can obtain an Special Agreement Check Determination(SAC); more than 3 years of U.S. residency can obtain a Tier1 Fitness Determination and a PIV card.

40 Will the contractor be permitted to use the bathrooms on‐site?

Yes.

41 Please confirm if this project will hold tax‐exempt status.

The FAR specifies that prime and sub contractors shall not normally be designated as agents of the Government for the purpose of claiming immunity from state or local taxes. The FAR goes on to say that when purchases are not made by the Government itself, but by a prime contractor or by a subcontractor under a prime contract, the right to an exemption of the transaction from a sales or use tax may not rest on the Government's immunity from direct taxation, but rather on provisions of the particular state law involved, or in some cases the transaction may not in fact be expressly exempt from the tax. It is up to the state, not the Government, to determine whether the contractor is subject to taxes.

42 Given the duration of the project will price escalation clauses per FAR 52.216‐4 apply to this project?

No.

43 Will every employee that will be accessing the project site be required to have an active HSPD‐ 12 security badge/clearance?

A clearance to access the building may not require a badge. All personnel must have HSPD‐12 clearance.

44 Please provide a record set of Electrical and Fire Alarm drawings, indicating such things as single line circuiting of power distribution for emergency and normal power for the elevators as well as riser diagram and plan views of elevator existing fire alarms devices.

Reference drawings will be provided post award if available.

45 Please confirm that CAD drawings will be provided to the contractor upon award.

GSA will provide any drawings that are available.

46 Please confirm what As‐Built documentation will be available to the awarded contractor.

Documentation will be provided as available. However, as stated in the SOW all dimensions and conditions must be verified in field by the contractor.

47 Please confirm access control will be provided by a third‐party vendor contracted by the Government, and the AE shall only coordinate pathways.

The design build contractor shall install required access control infrastructure as needed if the existing cannot be reused during installation. Infrastructure to include but not limited conduits, pull strings, pull boxes, etc. and travel cable. A third‐party vendor hired by the government will provide access control card reader device installation.

48 Please confirm all Level ‐1 Preservations Zones.

A Building Preservation Plan will be provided after contract award.

49 Please confirm the daily security requirements and procedures for on‐site workers.

Workers will be required to obtain HSPD‐ 12 clearances prior to starting work.

Workers shall check‐in with security daily.

50 Will new elevator lobby lighting be required from the contractor?

No, lobby lighting is not part of the scope of work.

51 Please confirm that the machine room doors and frames are to be replaced to meet code requirements.

Yes, the machine room doors to be updated to meet code requirements if existing door is not code compliant

52 Please confirm that new elevator hoistway interior lighting will be required

Yes, Hoistway interior lighting will be required.

53 Internet access for two‐way video monitoring/communication system is required for the elevators. Please provide the locations of the IT rooms.

IT rooms will be identified during the design process.

54 Please provide the site visit sign in sheet(s)

The site visit sign in sheet has been posted with Amendment 0001 of the solicitation.

55 Are there plans to upgrade (replace) the fire alarm system in the near future?

This is not planned.

56 As the work area is within the historic preservation zone, what historic fabric is anticipated to be affected?

Impacted machine room door frames, interior elevator cab millwork and interior cab doors need to be considered.

57 Are any lighting fixtures in the elevator lobbies expected to be replaced?

No.

58 Are as‐built documents of the existing building available for review?

Please see question 46

59 Please provide make and model information, along with photographs, of the existing HVAC equipment that requires replacement.

Existing units shall be used as a basis only, new equipment shall be calculated accordingly. See attached photos of existing units for reference.

60 Elevator modernizations often involve electrical scope including upgrades to hoistway lighting and switching. Is such scope required for this project?

See question 52. Lighting and switching will be required.

61 Does this project require existing elevator lobby fixtures to meet the 5 footcandle requirement at each elevator lobby door?

Existing elevator lobby fixtures are expected to remain.

62 Please provide information on what the existing electrical system consists of, e.g.

switchboards, distribution panels, shunt trip circuits, etc. to understand what the current project would need to tie in to.

Please see question 44.

63 Are existing lighting fixtures in the elevator shafts and machine room expected to be modernized to meet current code standards, e.g. for illumination levels, dedicated circuitry, elevator pit locations, grounding?

Yes, this is correct.

64 Is any plumbing work required for this project, such as sump pits and drain lines?

Please see question 28.

65 Is a structural assessment required for this project to assess the existing condition of the affected spaces? Or is the structural integrity of these spaces expected to be sound for the anticipated work?

No, a structural assessment is not required for this project. The structural integrity is expected to be adequate for the anticipated work within this project.

66 The Statement of Work, Project Work Items stats “(d) Hoistway replacement.” Please clarify what elements of the hoistway are expected to be replaced.

All items in the hoistway such as wiring, switches, door hanger and tracks, pit ladder, all pit equipment. Replacement of the elevator guide rails is at the contractor's discretion.

67 What is the construction off the hoistways? E.g. terra cotta, masonry, plaster, GWB systems, etc.

The hoistway construction is primarily composed of masonry elements.

68 Please provide information on the current service providers for fire alarm and fire sprinkler maintenance.

Please see question 27.

69 Is there any sprinkler work in this project, e.g. removal of sprinklers for traction elevators?

There are no existing sprinklers in the machine rooms, however, all new work must be code compliant.

70 Are there existing fire alarm smoke detectors, heat detectors, and A/V devices in the machine rooms?

Yes.

71 Do the smoke detectors in the machine rooms and elevator lobbies initiate elevator recall?

Yes, this is required by code.

72 Do the heat detectors in the machine room activate shunt trip on elevator breaker to shut power off to elevator?

Yes, this is required by code.

73 Are there smoke detectors in the elevator lobbies?

Yes.

74 Is a Fire Protection Engineer required to be on the design team?

Yes this is required.

75 Is a Structural Engineer required to be on the design team? If yes, do they need to be licensed in the State of Rhode Island?

A Structural Engineer is not required to be on the design team because there will not be an increase in the buildings reaction loads. The reaction load will not increase because the new equipment will be of a similar size as the original equipment.

76 GSA is providing an updated response to question #3 from the first round of Q&A. Original Question: 'Given the age of the building, is hazardous abatement part of the scope of work?'

Refer to question 36.

77 GSA is providing an updated response to question # 4 from the first round of Q&A. 'Is the scope of work expected to impact areas outside of elevator cabs and machine rooms, e.g. in the lobbies, paths of travel, or other public areas?'

The scope of work is limited to the elevator cabs, machine rooms, elevator shafts. The GC should protect the floors and paths of travel when bringing material in and out of the building. A work area in the public space may need to be temporarily sectioned off.