Solicitation_Amendment_47PB0018R0015_0003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Description of Amendment/Modification

Solicitation 47PB0018R0015, Operations and Maintenance Services, JC Cleveland Federal Building & WB Rudman Courthouse, Concord, NH, is hereby amended as follows:

The following documents are included with this Amendment 0003.

1. Mechanical Inventory Lists Updated 6-21-2018, separate excel attachments.

2. Questions and Answers dated June 22, 2018, including Attachment 1.

The proposal receipt date is extended to June 29, 2018, 2:00pm local time.

Please acknowledge all Amendments by one of the methods in Block 11.

47PB0018R0015/0003

SOLICITATION 47PB0018R0015

OPERATIONS & MAINTENANCE, CLEVELAND FB & RUDMAN COURTHOUSE

CONCORD, NH

QUESTIONS & ANSWERS - June 22 2018

Response numbers continue from first set posted on June 15, 2018.

13. Exhibit 4 (J.4 Building Information Sheet) for the Cleveland Federal Building and Rudman U.S. Courthouse states that there are two (2) fuel tanks installed at both facilities. Please verify quantities, capacities (gallons) of the fuel tanks and the number of underground fuel storage tanks.

Answer: The generator for the WB Rudman US Courthouse is supplied by a 2500 gallon underground storage tank that feeds a day tank in the Rudman penthouse generator room. The generator for the JC Cleveland Federal Building is supplied by two 250 gallon above ground tanks located in the Cleveland basement generator room.

14. Please provide PM requirements for the underground fuel storage tank.

Answer: See Attachment 1.

15. When was the last annual switchgear testing performed at both facilities?

Answer: April 2016.

16. Exhibit 4 (J.4 Building Information Sheet) for the Cleveland Federal Building states that the switchgear annual is past due. Will the annual be completed prior to contract award?

Answer: Yes.

17. Please provide models, serial numbers and kVAs of the emergency generators installed in the Cleveland Federal Building and Rudman U.S. Courthouse.

Answers:

JC Cleveland: Caterpillar Olympian / Perkins 1300 Series / GCD325. Serial NO. OLY00000KNNS00498.

250KVA, 200KW, 480V, 3HP. With a Simplex Load Bank Serial NO. 49788-02-42.

WB Rudman: Caterpillar Model 3412. Serial NO. 81Z17931, 750KVA, 664KW, (545KW PRIME) 890 HP. With a Loadtec Load Bank, Model: 0SM4-0500-1 Rating 500KW 480/3phase/3 wire.

18. Please provide normal contractor working hours at the Cleveland Federal Building and Rudman U.S.

Courthouse.

Answer: The building operating hours are 7:30am to 5:30pm (Opening and Closing of Building). Current O&M contractor onsite coverage is from 6:30am to 5:30pm.

19. When were the last 3,5 and 12 year Hydro Testing performed on the Fire Extinguishers at the Rudman U.S. Courthouse?

Answer: 5 year Hydro Testing completed March 2017.

20. Proposal Due Date: Given that the RFI Deadline is June 19, will the Government consider extending the current proposal due date of June 26 to allow time for Government responses to questions and for contractors to assess the new information?

Answer: The proposal due date is extended to June 29, 2018, 2:00 pm local time, per Amendment 0003.

21. Section C.5.1 Startup Phase and FAR Contract Clause 52.237-3 CONTINUITY OF SERVICES (JAN 1991): Assuming this section is revised to require 30 days start phase to transition from the incumbent per the prior RFI and according to the FAR Contract Clause “The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.” However, there is no specific CLIN that provides for the pricing of this period on the line item pricing spreadsheet. Will the Government add a separate CLIN to cover the cost of the phase-in period or should that be included within the base year cost?

Answer: FAR Clause 52.237-3 is not included in this commercial services solicitation. The Transition Phase Startup activities and associated costs shall be included in monthly prices.

22. Section C.15: Is there currently a fully comprehensive reference library?

Answer: Operations and maintenance manuals are onsite as well as drawings for both buildings.

23. Section C.25 Demand Response: What, if any, curtailment or demand response programs is the government currently active in at any site?

Answer: GSA is responsible for the development and implementation of load reduction plans.

24. Section C.35.6 Ongoing Commissioning/Re-Tuning Technology: Recently for another solicitation from this GSA Region, this section was modified as follows:

ONGOING COMMISSIONING/RE-TUNINGThe contractor shall conduct the six-step re-tuning procedure described in the Pacific Northwest National Laboratory (PNNL) (http://retuningtraining.labworks.org/training/lms/) once in the six-month Base Period of the contract during the cooling to heating transition period. These Base Year re-tuning costs shall be included in Line Item 004 (“Mechanical Maintenance and Repair Services”). The guidelines provided by PNNL for reviewing a representative sample of building systems and equipment shall be followed. If contractor does not have adequate level of expertise to complete re-tuning, all requirements must be included in BAS maintenance sub-contract. The contractor is required to submit evidence that the training has been completed and a full report after each re-tuning effort identifying what actions were taken because of the re-tuning. The Government will determine whether or not to exercise the Line Items (1031, 2031, 3031, and 4031) for this annual retuning (be performed during the seasonal transitions from cooling to heating and from heating to cooling) for each Option Year based on building operations.

Will the Government be modifying this section C.35.6 similarly for this solicitation?

Answer: This solicitation has a 12-month base period. No amendment is required.

25. Section C.36: Is the existing water treatment equipment (Controllers, injection pumps, coupon racks, spill containment, reagent kits) property of the Government and, therefore, will convey to the new contractor?

Answer: Yes.

26. General Question: Will the Government provide any on-site parking spaces at no cost for contractor personnel on day and/or evening shifts at either site?

Answer: No. However, the current O&M contractor personnel are being permitted to park on-site when directed by the GSA property manager. This arrangement is not guaranteed and can be rescinded at any time.

27. Mechanical Inventory: During the Pre-Proposal conference, it was stated that the Equipment inventory was in the process of being updated. Is the inventory posted with Amendment 1 now complete or still in progress?

If in progress, will a completed inventory be issued prior to the bid due date?

Answer: Updated Inventory lists will be posted with Amendment 0003.

28. Mechanical Inventory: Is the current inventory provided physically asset tagged? If so, what type of tag (barcode etc.)?

Answer: No. An NCMMS asset tag number has been generated, but the equipment has not been labeled to date.

1. Mechanical Inventory: Have all MEP history equipment files been maintained by the incumbent contractor and will they be made available to the successful bidder?

Answer: Yes.

2. Will a lift be made available to the contractor for work on any areas in either or both buildings not reachable via ladders?

Answer: Yes. A 30’ +/- government owned electric (non-motorized) lift is onsite for O&M contractor personnel use only.

3. What air filtration MERV rating is required and how many filters are needed per AHU?

Answer: Merv 8. 20x20x2=44, 20x20x12=50, 24x24x2=43, 24x24x12=35, 12x24x2=7, 12x24x12=7, 20x24x2=46, 20x24x12=6, 12x20x2=9, 12x20x12=19, 16x20x2=16, 20x25x2=32.

4. Please provide date the for the most recent of these inspections:

1. Annual Elevator/Lift Inspection Answer: Not applicable to this contract.

2. 5 year full load Elevator inspection Answer: Not applicable to this contract.

3. Chillers Evaporator Eddy Current Testing – Answer: Date not available

4. Chillers Condenser Eddy Current Testing Answer: April 2018

5. Chillers Vibration Analysis- Answer: Date Not available

6. Chillers Oil test Answer: June 2018

7. Switchgear Electrical Preventative Maintenance Answer: April 2016

8. Electrical System Infrared scanning Answer: August 2017

9. Generator Load Bank Test Answer: June 2018

10. Window washing anchor system OSHA/ANSI certification Answer: Date not available

11. Wet sprinkler system internal inspection Answer: September 2017

12. Wet sprinkler system check valve inspection Answer: September 2017

13. Dry sprinkler system pressure test Answer: 2017

5. When were the Central Plant Chillers last overhauled and who performed the overhaul maintenance?

Answer: Information is not available at this time.

6. Is there an internal load bank for the generators? If not, where could a load bank be hooked up for on-site testing?

Answer: Both generators have a load bank.

29. Section H: Who is considered Key Personnel from Section H?

Answer: The Project Manager and On-site supervisor.

30. Section L: Are Past Performance Questionnaires required? If so, can the Government provide a form?

Answer: No special form is required.

31. Section L: Are copies of CPARS required to be included in the proposal?

Answer: CPARS are preferred, but not required.

32. Section L: If CPARS are to be included, are they excluded from the page count?

Answer: No.

33. Section L.1 – (b) Management Approach: How many resumes must be included in the Proposal?

Answer: Resumes for the Project Manager and On-site Supervisor are the only key resumes required.

34. Section L.1: The instructions for the Corporate Capability section indicate a 7-page limitation. Immediately following that there is a requirement to provide not more than three (3) recent and relevant contracts indicating a limit of 12 pages. Is the past performance section to be included in Section (c) Corporate Capability and the total page limit of this section is 19 pages (7 pages for corporate capability and 12 pages for the three projects)? Please provide clarification for the organization of the past performance and corporate capability section of the proposal.

Answer: Section L.1, 52.212-1 (b)(c) Corporate Capability shall describe your similar experience and current capability, while (b)(10) Past Performance is a separate indicator of how well you performed on past contracts.

They are separate and distinct factors; however you could discuss the same contract(s) in each.

ATTACHMENT 1 - PM REQUIREMENTS FOR UNDERGROUND FUEL STORAGE TANKS:

Per 2012 GSA PM Guide, Revision 4:

i. Installation UST systems must be installed in accordance with Federal, State, and local requirements, industry codes and standards, and manufacturer’s instructions. This includes spill and overfill control (40 CFR 280.30), corrosion protection (40 CFR 280.31), release detection (40 CFR 280.43), and secondary containment (40 CFR 280.42). All installations must be performed by licensed and certified installers (40 CFR 280.20).

USTs installed must be UL Certified and carry a minimum manufacturer’s warranty of 20 years. UST installation and operation must also comply with applicable NFPA and IFC codes and industry standards.

The preferred type of UST is a double-walled fiberglass reinforced plastic (FRP) tank. All accessory equipment must be designed and installed to be compatible with the UST and the substance to be stored in the tank. The UST must have interstitial monitoring and be equipped with an automatic tank gauge (ATG) system. USTs must be equipped with spill catchment basins and equipment sumps capable of containing spills.

In accordance with GSA Policy, each newly installed UST system must be minimally equipped with an ATG and an automatic line leak detector on pressurized systems to continuously monitor for releases.

NOTE: Unless specifically designed to do so, ATGs do not monitor leaks on piping systems. Tanks with inoperable/malfunctioning ATGs and/or interstitial monitoring systems that do not provide for continuous 30 day reports do not satisfy this requirement.

ii. Operations and Maintenance USTs shall be operated and maintained to reduce and prevent releases. USTs are made of a complex collection of mechanical and electronic equipment that can fail under certain conditions. These failures can be prevented or quickly detected by following required O&M procedures, including those outlined in the manufacturer’s instructions, GSA’s Preventive Maintenance (PM) Manual, PBS Order PBS 1095.2 and this Desk Guide. To minimize potential environmental liability, it is imperative that UST systems are properly operated and continuously maintained to ensure that leaks are avoided or quickly detected.

a. Spill and Overfill Protection (40 CFR 280.30). Measures to prevent spills and overfill include monitoring filling operations and ensuring that fuel delivery personnel measure the amount of fuel in a tank before filling so that available open capacity is known. In addition, overfill prevention equipment is required, including an overfill alarm, an overfill prevention device (such as a fill limiter), and a spill bucket.

b. Corrosion Protection (40 CFR 280.31). USTs may be constructed of FRP, which does not require corrosion protection measures as FRP does not corrode. Steel UST systems (tanks and piping) must be designed to prevent leaks and releases during the tank’s lifetime. To ensure corrosion protection is effective:

● Use a recognized tank industry standard for inspection;

● Test cathodic systems within six (6) months of installation and every three (3) years by a qualified inspector;

● Inspect an impressed current cathodic protection system every 60 days; and

● Maintain records to demonstrate compliance.

c. Release Detection (40 CFR 280.43). See Table 2 for acceptable UST system release detection methods.

● Tanks. In accordance with GSA Policy, each UST system must include an ATG to monitor for releases. Other methods can be used in conjunction with an ATG as long as the method can detect a release from any portion of the tank and the connected underground piping.

The methodology used must detect releases from any portion of the UST system that contains product, and must be installed, calibrated, operated, and maintained as specified in the manufacturer’s instructions.

● Piping. Methods of release detection must be monitored in accordance with automatic line leak detectors (for pressurized piping systems), line tightness testing, and applicable tank methods. If the system is designed so that product drains back into the tank once suction is released, no release detection equipment is required (40 CFR 280.41(b)(2)). If this cannot be demonstrated, then this requirement is not met. All UST system owners/operators must maintain records demonstrating compliance with the applicable requirement (40 CFR 280.34).

d. Testing and Inspections. UST systems must be periodically inspected to verify proper operation and environmental compliance in accordance with Federal, State, and local requirements. The frequency of inspection must be in accordance with applicable regulatory requirements or GSA Policy whichever is more stringent. GSA Policy requires a visual inspection of exposed portions of UST systems be conducted and documented monthly. These inspections should be conducted and documented in conjunction with the monthly O&M Quality Control inspection requirement. The records of inspection must be maintained and available for inspection by regulatory officials.

Federal and State regulations require periodic testing to confirm the storage tank and piping are in compliance and free of leaks. Testing requirements and frequency varies based on State regulations.

e. Tank Repairs (40 CFR 280.33). UST repairs shall be performed to prevent releases due to structural failure or corrosion in the UST system and must comply with the following:

● Conducted in accordance with a recognized tank industry standards or an independent testing laboratory;

● Repaired by the manufacturer's authorized representatives, nationally recognized association codes or practices, or independent testing laboratory (specific for fiberglass-reinforced plastic tanks);

● Replaced when metal pipe sections and fittings have corroded or been damaged resulting from a release (fiberglass pipes and fittings may be repaired in accordance with the manufacturer's specifications). Note: The law requires that when 50% or more of piping, excluding connectors, is repaired, or removed and replaced then 100% of the piping run must be replaced;

● Performed in accordance with tank and piping tightness testing within 30 days of repairs;

and

● Tested (cathodically protected UST system) within 6 months.

10 CAUSEWAY ST., RM 1100

BOSTON, MA 02222-1077 USA

10 CAUSEWAY ST., RM 1100

BOSTON, MA 02222-1077 USA

NameandTitleSigner[0]: