Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Scope of Work 43ADG-S3979 Building System Controls Services

Overview

The State of Nevada, Office of the Military, is seeking bids from qualified vendors to provide as-needed Building Automation System (BAS) services, including all labor, materials, equipment, programming, integration, testing, commissioning, training, and documentation necessary to install and maintain a fully operational system that monitors and controls HVAC and building equipment in accordance with project requirements. Emergency repair services shall be provided on an as-needed basis. Award and continuation of the contract are subject to the availability of annual funding from the National Guard Bureau, and no minimum contract value or guaranteed work is implied. The Office of the Military is currently seeking bids for the following locations: Carson, Fallon, Elko, Carlin, Reno/Stead, Las Vegas, North Las Vegas, and Henderson.

The Contractor shall provide all labor, materials, equipment, software, tools, supervision, and technical support necessary to perform routine maintenance, inspection, troubleshooting, programming adjustments, repairs, and operational support for the existing Building Automation System (BAS). Services shall include preventive maintenance of controllers, sensors, actuators, control devices, communication networks, and associated BAS components to ensure continued reliable operation of HVAC and building systems.

The Contractor shall monitor, maintain, and support the operation of all connected building systems, including but not limited to air handling units, rooftop units, exhaust fans, pumps, unit heaters, variable air volume boxes, lighting controls, and other HVAC-related equipment integrated into the BAS. Maintenance services may include software updates, database backups, control sequence adjustments, alarm troubleshooting, trend analysis, calibration of field devices, equipment installation, and replacement of failed or defective components as required.

The Contractor shall perform periodic system inspections, functional testing, and verification of control system performance to ensure proper operation and identify potential issues before equipment failure occurs. The Contractor shall provide technical support, maintain current system documentation, update control drawings as necessary, and furnish service reports detailing maintenance activities, findings, corrective actions, and recommendations.

The intent of this service is to maintain the existing BAS in a fully functional and reliable operating condition, maximize system performance and energy efficiency, minimize equipment downtime, and support the ongoing operation of facility HVAC and building systems.

All work will adhere to applicable industry standards and safety regulations, ensuring the highest level of reliability, performance, and safety for all controls-related services.

Warranty Requirements:

Provide a minimum of one (1) year warranty covering labor, workmanship, and installation-related defects. Materials and equipment shall carry the manufacturer’s standard warranty.

Schedule

To be determined by the Office of the Military project manager. Work will occur on an as needed basis and is subject to available funding. Services may be required on a one-time, monthly, quarterly, or annual basis. Work is normally completed during business hours M-F 8am to 4pm.

Working on National guard property – requirements

All vendors are hereby notified that prior to entering any National Guard site that they are subject to have their persons, vehicles, and equipment searched at any time.

All vendors must have a valid, government issued ID (State Driver’s License) to gain entrance to National Guard sites and they must keep it on their persons at all times while on National Guard property.

Vendor are also required to have their vehicles legally registered and insured and to be prepared to show the vehicles registration and insurance to gain access to the base.

Vendors with employees who have felonies, sex offences, and/or warrants may be denied access to the base. The Nevada National Guard reserves the right to deny access to any person at any time.

Vendors who are awarded contracts will be required to have a Nevada National Guard Annex D (Background Check) form filled out, submitted and approved by the Nevada National Guard before entry onto the base to perform services. This form is required for all personnel who will be working on site.

safety requirements

Existing/ongoing army military operations/facilities. All vendors shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. All work shall be performed in strict accordance with the most current edition of the State of Nevada Occupational Safety and Health Standards as applicable. Vendors shall take all necessary precautions for the safety of, and shall provide all necessary protection to prevent damage, injury or loss to; all employees on the project and all other persons who may be affected thereby, all of the work, whether in storage on or off site, and all property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities. Vendors shall comply with all applicable laws, ordinances, rules, and regulations of any public authority having jurisdiction for the safety of persons or property, or to protect them from damage, injury, or loss.

Proposals should also include

A copy of your Contractors License A copy of your State Business License (this is the license you get from the Nevada Secretary of State’s office), contact person and telephone number for service inquiries.

Hourly rates, including after hours, weekend hours, and holidays; and any fees such as but not limited to: Service charges for coming out to the facility, Driving time, Travel time, etc. All fees the vendor wants to bill for MUST be broken down and listed in their proposal.

Vendor must provide proof of liability and worker’s compensation insurance. The certificates must name the Office of the Military (2460 Fairview Drive, Carson City, NV 89701), its officers, employees, and immune contractors as defined in NRS 41.0307 as the certificate holder.

Revised 2024-10 Page 2 of 2 Nevada State Purchasing 99SWC-S3979

Page 1 of 1 Nevada State Purchasing 99SWC-S3979 image1.png