Rev. 5.12.26 42422IFB27 | Page 1 of 69

It is the responsibility of Respondents who receive this solicitation from sources other than the portals identified above or St.

Johns River Water Management District to contact the District’s Procurement staff prior to the due date to ensure any updates/addenda are received in order to submit a responsible and responsive offer. If you fail to submit a complete and accurate document, the District may deem the offer non-responsive and reject your submittal.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer:

Addendum No. Date Addendum No. Date Addendum No. Date

RESPONDENT NAME:

STREET ADDRESS:

MAILING ADDRESS (IF DIFFERENT):

PRIMARY EMAIL ADDRESS (required)

SECONDARY EMAIL ADDRESS (required)

TELEPHONE: ( ) YEAR COMPANY WAS ESTABLISHED

NAME/TITLE OF PERSON SUBMITTING:

SIGNATURE OF PERSON SUBMITTING:

This document must be completed and returned with your submittal

THE GOVERNING BOARD OF THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

INVITATION FOR BIDS

42422IFB27 S-157 WING WALLS AND MANATEE OVERLOOK REHABILITATION

The St. Johns River Water Management District (the “District”) is seeking submittals from interested firms to construct a wingwall associated with a 6,500 cubic feet per second water control structure in an active canal environment with discharges through three vertical lift gates, including rehabilitation of a manatee overlook. The Work is located at Structure S-157 on the C-54 Canal east of Interstate 95, adjacent to St. Sebastian River Preserve State Park in Brevard County, Florida (the “Work”).

The non-mandatory pre-bid meeting will be held at the manatee overlook located next to Structure S-157 at approximate GPS coordinates of latitude 27.830552°, longitude -80.539683° (see location map on next page). The estimated construction cost for the Work, based on the District engineer’s estimate, is approximately $4,000,000. All Work shall be final, completed, and accepted by the District by July 31, 2027; however, Successful Respondent is also responsible for completing all water work by not later than May 31, 2027, and substantially completing all other work by June 30, 2027.

Interested and qualified Respondents are invited to submit a complete submittal package in accordance with the requirements and specifications detailed in this solicitation. Submittals shall address all elements of the Scope of Work and comply with the terms and conditions set forth herein. A bid bond in the amount of 5% of the total bid amount is required.

Further information is available through DemandStar at demandstar.com, Central Bidding at centralbidding.com, the state of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above portals. Respondents may also request the solicitation package directly from the District.

For all requests or questions relating to this solicitation, please contact:

Shari Chinevere, Procurement Manager

Phone: 386-643-1172 or Email: slchinev@sjrwmd.com

NON-MANDATORY PRE-BID MEETING – 11:00 AM, August 14, 2026 (see above for location)

LAST DAY FOR QUESTIONS – August 19, 2026, 5:00 PM

SUBMITTAL DUE DATE

2:00 PM, FRIDAY, SEPTEMBER 4, 2026

PLEASE NOTE! Submittal shall include all required documents and forms requested in this solicitation or the submittal may be rejected and deemed non-responsive.

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WORK SITE AND PRE-BID MEETING LOCATION

The Work is located at Structure S-157 on the C-54 Canal east of Interstate 95, adjacent to St. Sebastian River Preserve State Park in Brevard County, Florida. The non-mandatory pre-bid meeting will be held at 11:00 AM, August 14, 2026, at the manatee overlook located next to Structure S-157 at approximate GPS coordinates of latitude 27.830552°, longitude - 80.539683°

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INVITATION FOR BIDS

42422IFB27 S-157 WING WALLS AND MANATEE OVERLOOK REHABILITATION

TABLE OF CONTENTS

Cover Sheet ................................................................................................................................... Page 1

Submittal Acknowledgement Form ............................................................................................... Page 2

Table of Contents ......................................................................................................................... Page 3

PART 1 – Scope of Work ............................................................................................................. Page 4

Non-Disclosure Agreement ......................................................................................... Page 7

Bid Form ...................................................................................................................... Page 9

PART 2 – General Information and Requirements ...................................................................... Page 10

PART 3 – Required Documents & Forms .................................................................................... Page 11 (NOTE! Additional documents not included in this section may be required)

PART 4 – Draft Agreement .......................................................................................................... Page 32

DRAWINGS & SPECIFICATIONS (The District will provide these documents to Respondent upon the District’s receipt of a signed Non-Disclosure Agreement):

100% Bid Set: Exhibit 1 – 42422 Wing Walls Contract Drawings, dated April 22, 2026

100% Bid Specs: Exhibit 2 – 42422 Wing Walls Technical Specifications, dated June 2026

As-Builts: Exhibit 3 – 42422 Structure S-157 Redline As-Built, dated April 26, 2023

Send Non-Disclosure Agreement to Shari Chinevere (slchinev@sjrwmd.com)

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42422IFB27 S-157 WING WALLS AND MANATEE OVERLOOK REHABILITATION

PART 1 – SCOPE OF WORK

I. Project Location and Background

Structure S-157 is located on the C-54 Canal east of Interstate 95, adjacent to St. Sebastian River Preserve State Park in Brevard County, Florida. Its precise coordinates are latitude 27.8305°, longitude -80.5396°. S-157 has a design discharge capacity of approximately 6,500 cubic feet per second (cfs) and consists of three vertical lift gates, each approximately 25 feet wide by 12.5 feet high. The structure is part of the Upper St. Johns River Basin Project and is operated by the St. Johns River Water Management District.

In 2024, the District completed significant construction rehabilitation work to S-157, which involved dewatering the structure and bypassing baseflow from the C-54 Canal around the structure. During the dewatered period, inspections revealed severe deterioration of the downstream (east) wing walls.

The Work includes rehabilitation of the downstream wing walls and replacement of the existing manatee overlook, as shown in the Contract Drawings (Exhibit 1) and Technical Specifications (Exhibit 2) prepared by the District’s engineer of record, Brown and Caldwell, for the S-157 Wing Walls and Manatee Overlook Rehabilitation project.

II. General Scope

Contractor shall furnish all labor, materials, equipment, supervision, temporary works, construction engineering, testing, permits not provided by the District, and incidentals necessary to complete the Work in accordance with the Contract Documents (defined in Part 4 – Draft Agreement, Section 2).

The District has obtained the permits from the Army Corps of Engineers and the Florida Department of Environmental Protection. Contractor shall be responsible for and comply with the aforementioned permits. The Contractor shall acquire, pay for and maintain any additional permits, approvals, licenses, or certifications required for its means and methods, temporary works, staging, dewatering, bypass operations, or other construction activities.

The Work generally includes, but is not limited to:

1. Mobilization, site preparation, construction access, erosion and sediment control, turbidity control, manatee protection, environmental protection, maintenance of access roads, and protection of existing facilities.

2. Site security, including securing the work area, equipment, materials, excavations, temporary facilities, and access points; maintaining safe separation between the Work and public access areas, and providing signs, barriers, fencing, or other controls required by the Contract Documents or necessary to protect the public, District staff, park users, and Contractor personnel.

3. Design, construction and installation, operation, maintenance of a temporary cofferdam, including all dewatering and water control systems necessary to complete the Work. The temporary cofferdam will be removed after work within the cofferdam is complete and accepted.

4. Design, construction and installation, operation, maintenance, of a temporary flow bypass siphon system, including pipe alignment, valves, deairing system, inlet and outlet attachments, vortex control, and manatee protection, in accordance with the Contract Documents. The temporary flow bypass siphon system will be removed after work that is dependent on the system is complete and accepted (defined herein as Substantial Completion).

5. Installation of new sister sheet pile walls and pile caps for the downstream wing walls, including all associated concrete, reinforcing steel, sheet pile installation, excavation, backfill, riprap, restoration, and appurtenant work shown in the Contract Documents.

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6. Demolition and replacement of the existing manatee overlook pavilion, including foundations, decking, roof structure, railings, approach slab, grading, and related site improvements shown in the Contract Documents.

7. Site restoration, including grading, stabilization, replacement of disturbed riprap and surface features, removal of temporary facilities, and restoration of disturbed areas to the lines, grades, and conditions required by the Contract Documents.

8. Submittals, shop drawings, calculations, record drawings, testing, inspections, progress schedules, photographs, closeout documentation, warranties, and all other administrative and technical requirements identified in the Contract Documents.

III. High Water Events and Overflow Conditions

1. The Work shall include all measures necessary to monitor canal water levels and protect the Work during periods of elevated water conditions, including potential overtopping of temporary cofferdams during construction.

2. Contractor shall be responsible for implementing appropriate measures to minimize damage to the Work, maintain stability of temporary works, and safely manage construction operations during such conditions, in accordance with the Contract Documents and accepted industry practices.

3. Compensation, if any, for impacts associated with overflow events shall be as provided in the Cost Schedule and the applicable provisions of the Agreement.

IV. Contractor Responsibilities

1. The contract drawings and specifications (Exhibits 1 and 2) represent the finished Work.

Contractor is responsible for construction means, methods, sequencing, temporary works, construction loading, safety, and maintaining the integrity of existing and new structures during all stages of construction.

2. Any engineering design prepared by Contractor, including temporary works, cofferdams, dewatering systems, bypass systems, or other Contractor designed elements, shall be signed and sealed by a Professional Engineer registered in the state of Florida, where required by the Contract Documents, and shall be submitted for review and approval by the District’s Engineer of Record.

3. Contractor must assign a qualified project superintendent and project manager to the Work, each of whom must have at least five years of relevant heavy civil construction experience, including at least one completed hydraulic structure or similar water conveyance project in a supervisory role.

Contractor must submit names and resumes not later than 10 days of the effective date of the Agreement for the District’s approval. No onsite work may be initiated until the project superintendent and project manager have been approved by the District.

4. Contractor must develop a safety plan for the worksite and construction activities, to include safety metrics, project-specific safety measures suitable for excavation, work near water, confined areas, lifting operations, and concrete construction. Contractor must submit the safety plan not later than 10 days of the effective date of the Agreement for the District’s approval. No onsite work may be initiated until the safety plan is approved by the District.

5. Contractor must perform at least 60% of the Work with its own forces (based on total direct labor hours or cost, as approved by the District). Identify the major work activities that will be self-performed and submit within 30 days of the effective date of the Agreement.

6. Contractor must develop a construction work plan for working in and adjacent to protected species habitat and/or environmentally sensitive and regulated areas, active water features, and the use of pile-supported timber construction. The plan must address implementation of environmental protection measures, monitoring requirements, access restrictions, turbidity controls, ADA

Rev. 5.12.26 42422IFB27 | Page 6 of 69 accessibility, and related permit compliance obligations. The Contractor must submit the work plan not later than 10 days of the effective date of the Agreement for the District’s approval. No onsite work may be initiated until the work plan is approved by the District.

V. Schedule Requirement

All work must be completed and accepted by the District no later than July 31, 2027.

VI. Bid Plans and Specs:

The plans and specs listed below will be available upon written request via email to the District Procurement staff member listed on the first page of this solicitation. The signed NDA (included in this solicitation) must accompany the request.

1. Exhibit 1 – 42422 Wing Walls Contract Drawings, dated April 22, 2026

2. Exhibit 2 – 42422 Wing Walls Technical Specifications, dated June 2026

3. Exhibit 3 – 42422 Structure S-157 Redline As-Built, dated April 26, 2023

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42422IFB27 S-157 WING WALLS AND MANATEE OVERLOOK REHABILITATION

NON-DISCLOSURE AGREEMENT

The Non-Disclosure Agreement (NDA) is required to obtain the exhibits listed below and is not part of the bid submittal.

Respondent must sign and submit a copy of the NDA to the District to obtain the exhibits listed below by one of the following methods: (1) hand delivery; (2) U.S. mail; (3) national overnight courier; or (4) email. Send to the attention of Shari Chinevere, Procurement Manager or via email at schinev@sjrwmd.com.

The undersigned is an employee, subconsultant, subcontractor, representative, or agent of ________________ ______________________________, a Respondent to St. Johns River Water Management District Invitation for Bid 42422, S-157 Wing Walls and Manatee Overlook Rehabilitation. Respondent intends to submit a bid to perform the work associated with the S-157 Wing Walls and Manatee Overlook Rehabilitation. The District possesses certain documents and materials related to this solicitation, as listed below.

1. Exhibit 1 – 42422 Wing Walls Contract Drawings, dated April 22, 2026

2. Exhibit 2 – 42422 Wing Walls Technical Specifications, dated June 2026

3. Exhibit 3 – 42422 Structure S-157 Redline As-Built, dated April 26, 2023

The undersigned, in his or her capacity as an individual and as an employee, subconsultant, subcontractor, representative or agent of the Respondent seeks to acquire said documents and materials from the District in order to prepare Respondent’s submittal and signs this Non-Disclosure Agreement as a pre-requisite thereto.

In the course of reviewing the documents and materials, the undersigned will unavoidably come into contact with certain types of information which are protected from disclosure by Florida law. The undersigned acknowledges his/her familiarity with the applicable protections, including but not limited to his/her obligation to comply with the following:

Section 119.0725, Fla. Stat. (2024), which requires all District consultants to protect as confidential the following:

• Coverage limits and deductible or self-insurance amounts of insurance or other risk mitigation coverages acquired for the protection of information technology systems, operational technology systems, or data of the District;

• Information relating to critical infrastructure;

• Cybersecurity incident information; and

• Network schematics, hardware and software configurations, or encryption information or information that identifies detection, investigation, or response practices for suspected or confirmed cybersecurity incidents, including suspected or confirmed breaches, if the disclosure of such information would facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of:

o Data or information, whether physical or virtual; or o Information technology resources, which include the District’s existing or proposed information technology systems.

Section 119.071, Fla. Stat. (2024), which requires all District consultants to protect as confidential the following:

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• Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire safety of the facility or revealing security or fire safety systems;

• Threat assessments conducted by or for the District;

• Threat response plans;

• Emergency evacuation plans;

• Sheltering arrangements; and

• Manuals for security or fire safety personnel, emergency equipment, or security or fire safety training.

Section 119.071, Fla. Stat. (2024), which requires all District consultants to protect as exempt from public disclosure the following:

• Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by the District.

• Said information may be disclosed to Company as part of its duties and responsibilities, and all persons in receipt of such information shall maintain its exempt status.

The undersigned (1) affirms he/she has undertaken to be familiar with the laws of Florida impacting the contemplated Work; (2) acknowledges that he/she may be subjected to penalties for violating Florida law in relation to the Respondent’s acquiring, possessing and reviewing the documents and materials, including disqualification of submittal and immediate termination of any contract with the District; (3) will not disclose the documents and materials outside Respondent’s Company and will hold same confidential; and (4) understands the restrictions outlined above. In consideration for the opportunity to participate in the solicitation process, the undersigned, on behalf of him/herself and Respondent, agrees to abide by the terms of this Non- Disclosure Agreement.

Respondent:

Company Name

Name:

Print Name of Individual Print Title/Role

Signature:

Signature of Individual Date

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BID FORM

Bid Items QTY Unit Unit Cost Extended Cost

1. Bonds and Insurance 1 LS $

2. Mobilization 1 LS $

3. Temporary Cofferdam 1 LS $

4. Construction of S-157 Wing wall Work 1 LS $

5. Manatee Overlook Rehabilitation Work 1 LS $

6. Demobilization and Site Clean Up 1 LS $

7. Complete Punchlist, including As-Built Survey and As-Builts 1 LS $

8. Supplemental Work Allowance 1 LS $ 250,000

9. Daily Overflow Impact Fee 10 Day $ /day $

TOTAL BID (Items 1 – 9): $

PUBLIC RECORDS: Florida Statutes provide that sealed submittals or replies received by the District shall remain exempt from disclosure until an intended decision is announced or until 30 days from the opening, whichever is earlier. This means that Respondents will not be able to obtain a copy of their competitors’ submittals until the statutory time has elapsed.

UNIT PRICES: Unit prices on the Bid Form may be used to correct any extensions, and if adjusted, will be identified on the detailed tabulation as corrected. Unit costs will not be changed. If Respondent fails to include a unit price and only includes the total, the District reserves the right to mathematically calculate the unit cost and enter to establish a price for the Agreement and potential additional purchases of affected line items.

AIS REQUIREMENT: If the solicitation concerns a public works project or involves the procurement of materials for use in a public works project as defined in §255.0993, Fla. Stat., Respondent hereby acknowledges that it is obligated to comply with the American Iron and Steel Requirement (the “AIS Requirement”) set forth therein and Respondent hereby certifies that any iron or steel product contained in this Cost Schedule that is to be permanently incorporated into the subject project will be produced in the United States in accordance with the AIS Requirement. Respondent agrees that it shall be responsible for any penalty imposed as a result of Respondent’s failure to comply with the AIS Requirement. In addition, Respondent has included any costs associated with the AIS Requirement into this Cost Schedule.

UNDER PENALTIES OF PERJURY, I, as Respondent’s authorized officer or representative, hereby declare that I have fully reviewed Respondent’s submittal, of which this Cost Schedule is a part; that all facts stated in the submittal are true; that I understand all terms and conditions set forth in the District’s solicitation; and that, if awarded, Respondent shall fully comply with all terms and conditions.

Name of Respondent Company

Authorized Representative Signature Date

Printed Name/Title

This document must be completed and returned with your submittal

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42422IFB27 S-157 WING WALLS AND MANATEE OVERLOOK REHABILITATION

PART 2 – GENERAL INFORMATION AND REQUIREMENTS

Thank you for your interest in working with the St. Johns River Water Management District. Please direct questions regarding the submittal documents and specifications to the District’s Procurement Staff member listed on the first page of this solicitation, in writing. We look forward to working with you. Pertinent information and required documents regarding this solicitation as part of a responsive submittal are listed below.

The District will publish notice of specifications and criteria, including addenda, intended District decisions, or other matters pertinent to this solicitation on portals identified on the first page of this document.

2.1 MINIMUM QUALIFICATIONS

Respondent shall satisfy the following minimum qualifications in order to be considered. Instructions for providing this documentation is provided herein. Failure to provide required documentation as instructed may result in a submittal being rejected as non-responsive.

(a) If Respondent is an individual, Respondent must submit evidence that Respondent is a Florida Licensed General Contractor in accordance with Chapter 489, Fla. Stat., to perform the Work contemplated in the solicitation.

(1) Respondent must provide a copy of the General Contractor License with its submittal.

(b) If Respondent is a business organization (corporation, limited liability company, partnership, etc.), Respondent must employ a primary qualifying agent who holds a current and active Florida General Contractor license in accordance with Chapter 489, Fla. Stat. The qualifying agent must be properly registered with the Florida Department of Business and Professional Regulation (“DBPR”) as qualifying the Respondent entity.

(1) Respondent must provide with its submittal: (1) a copy of the qualifying agent’s General Contractor license; and (2) evidence that the qualifying agent is authorized to qualify the Respondent entity, such as documentation from the DBPR demonstrating that the qualifying agent is registered as the qualifying agent for the Respondent entity.

(c) Respondent must have at least five cumulative years’ construction experience as a prime contractor in the following areas both adjacent to and in active canals or waterways:

(1) heavy civil work (backfilling, bank stabilization, erosion and sediment control)

(2) structural concrete and foundations constructed in canal or embankment settings

(3) flood control structures

(4) cofferdams, including bypass pumping, water diversion, dewatering, sheet piling, temporary shoring, and excavation support in wet/saturated areas

(5) dams, spillways, bridges or comparable hydraulic structures

(6) that involve regulated aquatic environments, including compliance with permit conditions during construction Respondent-provided information documenting the above construction experience must be included with the bid.

(d) Similar projects: Respondent shall complete the SIMILAR PROJECTS FORMS included in this solicitation. Submitted projects must collectively demonstrate experience in the categories identified in Similar Project Forms 1 through 4. The District reserves the right to determine whether a project satisfies the requirements of the applicable form. Any similar project submitted by Respondent must have been performed for a project owner/administrator that is independent of Respondent. For purposes of this solicitation, “independent” means a project owner/administrator that is not: (i) the

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Respondent; (ii) a relative of Respondent; (iii) an employee, officer, director, agent, or representative of Respondent; or (iv) a parent, subsidiary, affiliate, commonly owned entity, joint venture partner, or other entity under common control with the Respondent.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of Respondent to perform the Work. The District reserves the right to reject any submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2.2 ENGINEER’S CONSTRUCTION ESTIMATE

The engineer’s construction estimate is an estimate only provided for informational purposes and does not represent a guarantee of funding. Respondents are cautioned not to rely on the estimate as a representation of total funds available for the Work. The District reserves the right to reject all Bids, to award the Agreement in an amount different from the estimate, and to increase, decrease, or delete portions of the Work in the District’s best interest.

A Supplemental Work Allowance (SWA) amount has been included in the estimated project funding to address unforeseen or additional work, if required. The SWA is to be used only at the District’s discretion and only upon written authorization from the District Project Manager. If utilized, the SWA will be authorized separately and paid in accordance with the terms of the resulting Agreement.

2.3 HOW TO ASSEMBLE YOUR SUBMITTAL

The following documents and forms shall accompany any submittal in the order identified. Please do not include items not requested. A submittal returned without these documents may be deemed non-responsive.

The District reserves the right to request additional information from any Respondent prior to award.

Forms included in this solicitation Cover Page/Addendum Acknowledgement Bid Form General Qualifications Questionnaire Similar Projects Form 1 Similar Projects Form 2 Similar Projects Form 3 Similar Projects Form 4 Proposed Subcontractors Certificate as to Respondent’s Authority to do Business in the state of Florida Affidavit as to Non-collusion and Certification of Material Conformance with Specifications Drug-Free Workplace Form (not required unless there is a tie bid) Submittal Acknowledgement Form Non-Disclosure Agreement. A signed Non-Disclosure Agreement is required only to obtain the drawings, specifications, and as-builts, if desired by Respondent.

Respondent provided documentation General Contractor’s license from the state of Florida

OR

(1) Qualifying agent’s General Contractor license; and (2) evidence that the qualifying agent is authorized to qualify the Respondent entity, such as documentation from the DBPR demonstrating that the qualifying agent is registered as the qualifying agent for the Respondent entity.

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Proof of construction experience as described in section 2.1(b) above Certificate of Insurability – as noted in Section titled PROOF OF INSURABILITY, herein Proof of Respondent’s active registration on www.sunbiz.org Proof of Respondent’s active registration with the U.S. Department of Homeland Security’s E-

Verify system (Answers to questions regarding E-Verify as well as instructions on enrollment may be found at the E-Verify website: www.e-verify.gov).

Copy of any applicable and current license or certification required by the City/County/State/ for the Work.

NOTE! A Respondent’s submittal may be rejected as non-responsive for:

(a) Failing to complete all forms;

(b) Failure to provide all required materials; or

(c) Otherwise failing to comply with instructions for preparation and organization of submittal.

The District reserves the right to determine whether a submittal is complete and responsive to the requirements of this solicitation.

2.4 PROOF OF INSURABILITY

The submittal shall contain proof of insurability issued by a company authorized to do business in the state of Florida, and with an A.M. Best Company rating of at least A- for the required insurance(s) as further detailed in Agreement under the Section titled Insurance.

NOTE! Successful Respondent shall be required to obtain and provide a Certificate of Insurance, submitted concurrently with the executed Agreement, that meets all specified requirements, references the applicable Agreement number, and names the St. Johns River Water Management District as an additional insured.

2.5 HOW TO SUBMIT A RESPONSE TO THIS SOLICITATION

(a) Respondent’s submittal shall be in electronic format (no paper copies) either by uploading to DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH); OR by delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope.

Label all sealed envelopes as follows:

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name: ___________________________________________ Invitation for Bids: 42422IFB27 S-157 Wing Walls And Manatee Overlook Rehabilitation Submittal Due Time: 2:00 PM Submittal Due Date: September 4, 2026

Shari Chinevere, Procurement Manager St. Johns River Water Management District District Headquarters 4049 Reid Street Palatka, FL 32177

**Please note that the U.S. Postal Service does not deliver regular mail or express mail to the above address. The District’s experience is that Federal Express and United Parcel Service will. The District is http://www.demandstar.com/ http://www.centralbidding.com/

Rev. 5.12.26 42422IFB27 | Page 13 of 69 not responsible for and will not accept or consider late submittals due to delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence.

DO NOT SUBMIT VIA EMAIL — THIS WILL RESULT IN THE SUBMITTAL BEING

REJECTED AS NON-RESPONSIVE.

(b) All blank spaces on the solicitation documents shall be typewritten or legibly printed in ink. In the event you decline to submit a response, the District would appreciate submittal of the form title NO RESPONSE FORM provided in this solicitation to describe the reason for not submitting a response.

(c) Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that Respondents confirm their submittal documents will open correctly on a non-Respondent-owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response. The file naming conventions for the solicitation shall clearly identify specific information, such as the solicitation number and Respondent’s name (Example: 12345IFB78, ABC Company).

2.6 SIGNATURE AND CERTIFICATION REQUIREMENTS

If an individual submits a response to this solicitation he/she must sign his/her name therein and state his/her address and the name and address of every other person interested in this solicitation as principal.

If a partnership submits a response to this solicitation, state the name and address of each member of the partnership.

If a corporation or limited liability company submits a response to this solicitation, an authorized agent or officer/member must sign the submittal, subscribing the name of the entity with the individual’s own name and affixing the corporate seal (if applicable). Such agent or officer/member shall also provide the name of the state under which the entity is chartered/formed, and the names and business addresses of the officers/members.

All Respondents shall:

(a) Submit evidence of registration with the Florida Secretary of State for doing business in the state of Florida.

(b) Certify that all persons or entities having an interest as principal in this solicitation or in substantial performance of the Work have been identified in the submittal forms.

2.7 PROHIBITED COMMUNICATION

To ensure a fair and impartial evaluation process, the District strictly prohibits any communication related to this solicitation with any District office, department, bureau, or employee during the submission and evaluation period, except as expressly authorized in this solicitation. Respondents are specifically prohibited from initiating any contact or communication with any District official or employee involved in the evaluation or consideration of submittals, including but not limited to the Executive Director and members of the Governing Board of the St. Johns River Water Management District, prior to the issuance of an award decision. All communication regarding this solicitation shall be initiated by the District’s Procurement staff, and solely for the purpose of obtaining information or clarification necessary for the proper evaluation of submittals. Any attempt by a Respondent to engage in unauthorized communication may result in disqualification from consideration for award under this solicitation and may further result in exclusion from future procurement opportunities with the District.

2.8 PRE-SUBMITTAL MEETINGS, INQUIRIES AND ADDENDA

If scheduled, the pre-submittal meeting information will appear on the first page of this solicitation. If the pre-submittal meeting is not designated as mandatory, then attendance at the pre-submittal meeting is strongly recommended. If the pre-submittal meeting is designated as MANDATORY, each Respondent shall attend or its submittal will not be accepted. During this meeting, the project scope, procedures, and specifications will

Rev. 5.12.26 42422IFB27 | Page 14 of 69 be discussed. It is also the only opportunity during the open solicitation period for attendees to ask questions directly to the end user.

District staff are not authorized to provide oral interpretations or clarifications of the solicitation documents, including specifications or other agreement terms. All binding interpretations or corrections shall be provided in writing, come only from Procurement staff, and be issued as part of an official addendum to this solicitation.

The assigned Procurement Specialist may provide general guidance on District procedures and assist in referencing applicable sections of the solicitation documents; however, Respondents remain fully responsible for understanding and following all written requirements and submit accordingly.

In order to be considered, all requests for a written interpretation or correction shall be submitted via email before the deadline for questions stated in this solicitation. All official responses, including clarifications, corrections, or supplemental instructions, will be issued in writing via addenda and posted on the solicitation portals listed on Page 1 of this document, prior to the submittal due date.

By submitting a response to this solicitation, Respondent is bound by and shall acknowledge receipt of all issued addenda. Submittals will be interpreted as if all addenda were received, whether or not Respondent actually reviewed the addenda. Failure to receive or review an addendum does not relieve Respondent of any obligations under the solicitation or resulting Agreement. All addenda become an official part of the Contract Documents (defined in the Agreement).

2.9 OPENING OF SUBMITTALS

Respondents or their authorized agents are invited to attend the opening of the submittals. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of submittals or final replies, whichever is earlier. This exemption is not waived by the public opening of the submittals.

Unless otherwise exempt, Respondent’s submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information included in the submittal is a trade secret as defined in §688.002(4)(a)-(b), Fla. Stat., and exempt from disclosure pursuant to §119.0715(2), Fla. Stat., Respondent shall clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

2.10 DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the submittal:

(a) Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

(b) Submission of more than one submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names.

(c) Evidence of collusion among Respondents.

(d) Submission of materially false information.

(e) Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work.

(f) Respondent is failing to adequately perform on any existing agreement with the District.

(g) Respondent has defaulted on a previous agreement with the District.

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(h) The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified.

(i) Any documented unsatisfactory past performance by Respondent on work performed on a District project.

(j) Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

2.11 REJECTION OF SUBMITTAL

Submittals shall be delivered to the specified location and received before the designated due date and time in order to be considered. Untimely submittals will be returned unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any submittal not prepared and submitted in accordance with the provisions specified herein and the District reserves the right to waive any minor deviations or irregularities in an otherwise valid submittal.

The District reserves the right to reject any and all submittals and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the Agreement.

2.12 WITHDRAWAL OF SUBMITTALS

Respondent may withdraw its submittal if it submits such a written request to the District prior to the designated date and hour of opening. Respondent may be permitted to withdraw its submittal not later than 72 hours after the submittal opening for good cause, as determined by the District in its sole judgment and discretion.

2.13 PROTEST PROCEDURES

Notices of Intended Decision will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended District decisions via email to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

(a) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, shall file a Notice of Protest with the District Clerk within 72 hours after its posting.

(b) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by a District decision or intended decision to award a contract, or to reject all submittals, proposals, or qualifications, shall file a written Notice of Protest with the District Clerk within 72 hours after posting of the decision or intended decision.

(c) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.004, a Formal Written Protest shall be filed with the District Clerk within 10 days after the date the Notice of Protest is filed with the District. The Formal Written Protest shall state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision shall post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent of the District’s estimated agreement amount.

(d) No additional time will be added for mailing. All filings shall comply with Fla. Admin. Code R. 28-

106.104 and shall be addressed to and received by the District Clerk at the District Headquarters in

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Palatka, Florida within the prescribed time periods. The District will not accept any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

(e) The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Fla. Admin. Code R. 28-101.001), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

(f) Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

2.14 AWARDING THE AGREEMENT

(a) All Respondents will be notified of the District’s intent to award or decision to award the Agreement.

For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in the Section titled PROTEST PROCEDURES, herein.

(b) The Agreement will be awarded to the lowest responsive, responsible Respondent, being Respondent with the lowest Total Bid as reflected on the Bid Form who demonstrates, in accordance with the requirements of the submittal documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in the submittal that the District deems in its best interest.

(c) If two or more submittals are equal in all respects, the Agreement will be awarded as follows: (1) to Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form;

(2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose submittal contains commodities manufactured, grown, or produced within the state of Florida pursuant to §287.082 Fla. Stat.; or (4) by lot.

(d) The District reserves the right to award the Agreement to the next lowest available Respondent in the event Successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

(e) Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed.

Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the submittals or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

(f) Pursuant to §286.0113 Fla. Stat., if the District rejects all submittals and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all submittals.

(g) Upon award, Respondent becomes Contractor.

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2.15 EXAMINATION OF CONTRACT DOCUMENTS

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other Contract Documents (defined in the Agreement) related to the Work, the time in which the Work shall be completed, and any other details of the Work.

Respondent shall satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its submittal. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

2.16 EXECUTION OF AGREEMENT

(a) By submitting a response to this solicitation, Respondent represents and warrants that its submittal is a firm offer. Upon the District’s issuance of a notice of award (or other written acceptance), Successful Respondent is bound to the terms, pricing, and commitments set forth in its submittal, as accepted by the District, together with the District’s solicitation documents.

(b) Successful Respondent shall execute the District’s Agreement in the form provided (with any District-approved changes) and shall not condition, qualify, or withdraw its submittal, or refuse to sign the Agreement, after award. Failure to timely execute the Agreement and proceed with performance as required may be deemed a breach and may result in rejection of the submittal, cancellation of award, and any other remedies available to the District under the solicitation, the Agreement, or applicable law.

(c) Unless all submittals are rejected, Successful Respondent shall execute and return the Agreement to the District within 10 business days of receipt along with each of the following:

(1) A completed Internal Revenue Service Form W-9

(2) Satisfactory evidence of all required insurance coverage.

(3) Proof satisfactory to the District of the authority of the person or persons accepting the terms and conditions of this Solicitation on behalf of Respondent.

(4) All other information and documentation required by the Agreement.

(d) The District will not execute the Agreement until the above documents have been executed and…