36C24226Q0619 0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist Christopher Weider Christopher.Weider@va.gov

PLACE OF PERFORMANCE

New York Harbor Healthcare System

423 E. 23rd Street

New York NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

a. The purpose of this amendment is to answer questions submitted by interested vendors.

b. The receipt time for offers is hereby extended from 12:00pm ET, Tuesday June 9, 2026, to 4:30pm ET, Tuesday June 9, 2026.

c. The period for questions is closed.

d. See Questions and Answers below:

1. Are all fire alarm control panels identified in the solicitation and equipment inventories currently active and in service?

Response: The fire alarm system is active, and service is needed.

1. Are there any additional panels, network nodes, annunciators, or auxiliary panels not reflected in the provided inventories?

Response: Existing inventories were provided based on previous service reports. Contractor responsible for bringing any discrepancies to the attention of the COR.

1. Are all existing CAD drawings and riser diagrams considered current and accurate?

Response: Contractor responsible for verifying existing conditions and alerting the COR to any discrepancies.

1. Does the VA currently maintain a complete device inventory for each campus?

Response: Existing inventories were provided based on previous service reports. Contractor responsible for bringing any discrepancies to the attention of the COR.

1. Are any major fire alarm upgrades or renovations planned during the contract term?

Response: St. Albans requires upgrading the fire alarm panel to the newest edition, no contract in place yet for the upgrade.

1. Are there any known chronic trouble conditions, nuisance alarms, or communication issues currently affecting the systems?

Response: All known troubles are shown on the fire alarm panel. Contractor responsible for attending the site visit to confirm existing conditions.

1. Are there areas requiring special access coordination, escorts, or advance scheduling due to patient care, security, or operational restrictions?

Response: Yes, restricted areas will need coordination for access.

1. Will after-hours testing be required for any buildings or systems?

Response: Yes, all work is to be coordinated with the COR/Facility.

1. Are there any known obsolete components for which replacement parts are difficult to obtain?

Response: Unknown.

1. Who currently provides central station monitoring services?

Response: Manhattan and Brooklyn use AFA Protective Systems Inc. for central station monitoring services, and St. Albans uses Legion Fire. The award contractor will be responsible for all central station monitoring services for all sites.

1. What communication methods are currently utilized for monitoring transmission (IP, cellular, radio, phone line, etc.)?

Response: Phone line and IP. Contractor must provide a 24/7 company with online access to monitor the system.

1. Will the contractor be expected to coordinate elevator recall testing directly with the elevator contractor?

Response: Contractor responsible for coordinating with elevator contractor and COR/Facility.

1. Will HVAC/BAS personnel be available during smoke-control and fan shutdown testing?

Response: Contractor responsible for having a HVAC/BAS (BMS) vendor and coordinating the testing.

1. Are all fire alarm printers currently operational?

Response: Printers are operational. Awarded contractor responsible for installation of replacements.

1. Are there any recurring deficiencies or unresolved code-compliance issues currently known to Engineering or Safety staff?

Response: All known troubles are shown on the fire alarm panel. Contractor responsible for attending the site visit to confirm existing conditions.

1. Will the awarded contractor receive access to existing fire alarm software, programming databases, and passwords where applicable?

Response: Awarded contractor must be certified to work on the existing fire alarm systems which includes but is not limited to programming and modifying the existing configurations. Awarded contractor is responsible for obtaining all necessary access to the system.

1. Are there any buildings or systems anticipated to undergo replacement or modernization during the contract period?

Response: Projects are not confirmed yet for replacement or modernization.

1. How do we handle rooms with restricted access (no key, mis-labeled room, construction work taking place)?

Response: The contractor will need to coordinate with each site for access.

1. Please describe access and working hours for inspections, troubleshooting, maintenance and fixes Response: Awarded contractor responsible for coordination with the COR and site POC.

Fire Alarm Service for the Brooklyn VA Medical Center (“BK VAMC”), New York VA Medical Center (‘NY VAMC”), and St. Albans Community Living Center (“SA CLC”).

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Amendment to a Previous Combined Solicitation