40DHHS-S3545 - request-for-proposals - Final.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for proposals 40DHHS-3545

Release Date January 15, 2026

Solicitation number 40DHHS-S3545

Single point of contact name Annette Morfin

Single point of contact email amorfin@admin.nv.gov

Single point of contact phone 775-531-3301

Soliciting agency Nevada State Purchasing Division

Contracting agency Nevada Health Services/Director’s Office

Solicitation title Nevada Statewide Jail Based MOUD and Case Management Services

Deadline for submissions February 19, 2026 @ 1:00

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The Nevada State Purchasing Division, on behalf of the Nevada Department of Human Services/Director’s Office is seeking proposals from qualified vendors to provide Nevada Statewide Jail Based MOUD and Case Management Services as described below and in the scope of work and attachments.

The State intends to award one (1) contract or more contracts in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Department of Human Services/Director’s Office shall administer the contract(s) resulting from this solicitation. The resulting contract(s) is expected to be for a contract term of four (4) years, subject to Board of Examiners approval. Contract term will be Upon BOE Approval through May 31, 2030. There will be the possibility of a one (1)-extension if agreeable to all parties.

Contracting agency background

The Fund for Resilient Nevada is initiating the Request for Proposal (RFP) to solicit interest to enter into an agreement to provide comprehensive case management, re-entry planning, cognitive behavioral and Medications for Opioid Use Disorder (MOUD) services (prescribing and clinical/medical oversight) for individuals incarcerated in Nevada county jails.

This RFP is intended for applicants with the necessary capacity, licensure and experience to successfully engage with grant partners to implement and oversee this medical intervention for incarcerated individuals with an identified OUD.

Health Equity – This program also intends to address inequities in treatment and recovery services by providing medically necessary treatment to incarcerated individuals.

Programs should understand cultural barriers and provide culturally appropriate services.

Additionally, this program intends to identify stigma and educate incarcerated individuals as well as direct facility staff and community organizations to ensure ongoing collaboration and openness to change.

The Fund for Resilient Nevada intends to secure a contract with a single agency.

The Fund for Resilient Nevada reserves the right to make an award in whole, in part, or in any combination (split bid) or to award all services to more than one (1) contractor (multiple award contracts) if deemed to be in the best interest of the State.

The award may not necessarily be given to the proposer with the lowest cost but to the proposer determined to be professionally and technically best able to render services and perform associated work in support of the State and fulfill all contract requirements.

The services to be rendered are specified within the guidelines of this RFP in its entirety.

This RFP details deliverables and the terms and conditions required by the State.

Goals and objectives

The purpose is to support a comprehensive treatment program for incarcerated individuals with Opioid Use Disorder (OUD), beginning with screening upon entry and ending with seamless transition to the care in the community, with use of MOUD.

Providing inmates with assessments in-custody, leading to targeted in-custody intervention followed by links to appropriate community referrals and follow up upon release, will allow for the re-direction of self-destructive lifestyles and will assist in the individual’s successful and sustainable re-entry into the community therefore decreasing recidivism.

The major goal of the services to be provided through this RFP is to decrease the potential for individuals to relapse to criminal behavior and return to jail upon community re-entry, while also supporting individuals in breaking the cycle of opioid use disorder through timely access to evidence-based treatment, continuity of care, and person-centered recovery planning.

The program aims to promote long-term recovery and improved quality of life by addressing the root causes of addiction, reducing overdose risk, and providing holistic support across the justice and healthcare continuum.

Target Population:

The target population to be served under this RFP are inmates incarcerated in Nevada County facilities.

Esmeralda County Lander County Lincoln County Churchill County Douglas County Lyon County Nye County Storey County Elko County Humboldt County Carson City Mineral County White Pine County Pershing County Henderson City Police Department City of Las Vegas Detention and Enforcement Mesquite City Police Department and North Las Vegas Police Department Currently, the targeted detention centers collectively house approximately 2,200 inmates on a daily basis. Of this population, it is estimated that roughly 25% need treatment services for Opioid Use Disorder (OUD). The national average length of stay for inmates is approximately 29 days.

As applicable, projects/participants should align with the definitions of Opioid Use/Misuse as follows:

Services for individuals with an opioid use disorder (OUD) as a primary, secondary or tertiary diagnosis.

Services for individuals who use opioids recreationally, at least one (1) time a month, but may not meet the criteria for an OUD, are at risk.

Services for individuals who have had an opioid-related overdose.

Services for pregnant women with any history of opioid use within the last two (2) years, regardless of amount.

Services for individuals who received services predating the initiation of the grant should be included if they meet one of the criteria above and started on an approved medication for opioid use after the start date of the contract.

Services for individuals recently released from incarceration who would have qualified for OUD prior to incarceration.

Services for an immediate guardian or family member(s) of an individual who meets criteria in numbers one through six above.

Prevention services for at-risk individuals who may meet one or more of the above criteria; and/or have been directly affected by a family member/caregiver who may meet one or more of the above criteria.

Harm reduction services for at-risk individuals who may meet one or more of the above criteria.

SCOPE OF WORK

Needs and Workflow Identification, Coordination and Review Identify and Assess Current Jail Organizational Context Existing policies Capability of the workforce Capacity of the workforce Financing and resources Prevailing culture Organizational priorities Leadership commitment and priorities Determine which program model is best for the facility

Medication Delivery Models in Correctional Settings

Identify Program Capacity: Several metrics will need to be identified and assessed, including, but not limited to:

How many individuals entering the facility are currently enrolled in a community-based OTP?

How many individuals entering the facility are currently prescribed buprenorphine or methadone?

How many individuals enter the facility in opioid withdrawal or demonstrating other signs of OUD who are NOT currently enrolled in an OTP or prescribed buprenorphine or methadone?

Early Assessment The vendor will be responsible for completing a Behavioral Health Biopsychosocial Assessment on inmates within two (2) working days of referral.

Vendors shall use validated screening and diagnostic tools for OUD (e.g., TCU Drug Screen 5, ASAM Criteria, COWS, CIWA, PHQ-9, SASSI-4) and provide justification for tools selected.

Intake Continue MOUD for individuals who are already taking these medications upon entering the facility.

Continue the individual on the same medication at the same dose unless ordered otherwise by the prescriber based on clinical need (documented in the individual’s medical record” with the exceptions listed below:

Oral buprenorphine may be converted among the three (3) formulations (film, tablet with naloxone, table without naloxone).

Though MOUD may not be discontinued on a policy or administrative basis because of the presence of other facility or controlled substances, administration of the community-based MOUD may be adjusted if clinically necessary due to pharmacologic risks of drug-drug interaction.

Screen all newly admitted individuals for risk of acute withdrawal from opioids upon intake.

Screen for OUD without physical dependence (i.e. without a risk of acute withdrawal) after intake, as long as the delay does not impair the ability to begin treatment prior to release.

Offer initiation of MOUD treatment to individuals who are physically dependent on opioids.

Educate individuals on treatment choices and the process for continuation of access to MOUD, during incarceration, and upon release.

Make available and offer treatment using some formulation of methadone, buprenorphine, and naltrexone based on a mutually agreed-upon plan between the prescriber and the individual, with the following exceptions or caveats:

Contractor(s) shall not facilitate forced opioid withdrawal (including withdrawal using a tapering dose of buprenorphine or methadone) unless the individual provides an informed refusal of treatment or the individual elects MOUD treatment with naltrexone, in which case withdrawal is clinically required.

Provide immediate evaluation to individuals at risk for, or in, opioid withdrawal who refuse treatment by a medical or mental health prescriber or a licensed mental health professional at the masters’ level or higher, to determine if they have decision-making capacity. If they do not, they must be transported to a community hospital and may not return to the jail until they are clinically safe to return to the jails AND have regained decision-making capacity.

During Incarceration work with jail staff to:

Offer or initiation of MOUD to individuals with OUD not already identified and/or offered treatment at intake (e.g., individuals with OUD but without physical dependence).

Educate individuals on treatment choices and the process for continuation of access to MOUD, during incarceration, and upon release.

Administer methadone and buprenorphine daily or more frequently.

Contractor(s) will not use alternate-day (”Balloon”) dosing of buprenorphine.

Offer counseling for all individuals qualifying for MOUD and consenting to counseling, regardless of length of stay.

Provide MOUD not contingent on the individual’s willingness to participate in counseling.

Treatment Planning: The vendor shall establish an individual treatment plan that includes, at a minimum, the individual’s needs and strengths, the diagnosis, short-term and long-term goals, modality and frequency of treatment and responsible staff.

Delivery of Treatment Determine which medications are offered. Medication First or “low-threshold” models prioritize providing access to evidence- based medications for OUD as quickly as possible, without restrictions or ancillary requirements, while also honoring patients’ choices related to treatment. Determine what medications are available in the community.

Development of dosage guidelines.

Establish screening protocols to determine eligibility.

Develop guidelines for ongoing care.

Develop protocols related to drug testing.

Develop protocols for pregnant women and individuals with co-occurring disorders.

Develop protocols for discharge and release.

Medication First Approach

1. Clients receive pharmacotherapy as quickly as possible, prior to lengthy assessments or treatment planning sessions.

2. Maintenance pharmacotherapy is delivered without arbitrary tapering or time limits.

3. Individualized psychosocial services are offered but not required as a condition of pharmacotherapy; and pharmacotherapy is discontinued only if it appears to be worsening the client’s condition.

Case Management Services:

The intensive case management approach promotes independence and pro-social behavior through assessment, the identification and coordination of appropriate services and on-going support, as needed by the client. The development of a supportive relationship between the case manager and the client is an essential component of this process. A key element of in-custody case management is the development and use of the case plan. This plan is developed with each client based on assessment results, is updated as needed, and follows the individual into the community to Probation or any other service provider. The case plan is a collaborative product involving the case manager, the client, and partner agencies who may be involved in the client’s life.

The case plan describes (for those with longer in-custody stays) the needs, goals, and objectives of the client’s in-custody treatment episode, as well as, the interventions/services they will receive while in-custody. The plan must provide a coordinated approach designed to include re-entry planning (screening and assessment of barriers to reintegration), and coordination of continued care that will be needed to break the cycle of repeated criminal behavior.

Case Managers will be expected to follow clients from assessment to release and follow up to ensure clients have connected to the referred resources in the community.

Service linkage: The vendor will link program participants with applicable services including but not limited to outpatient mental health services, health insurance programs, Social Security benefits, public aid programs, affordable housing, and vocational rehabilitation services.

Pre-release Planning: When the release date is known in advance, the vendor will work with program participants to develop a release plan to include connection with community services as indicated.

Post-release compliance: Monitoring of treatment compliance following release.

Linkages to Care and Services upon Release

1. Connect patients to health insurance coverage. Coordinate Medicaid enrollment if applicable

2. Coordinate care with community providers.

3. Coordinate discharge/out-patient prescriptions upon release.

4. Provide linkages to Social Services and Recovery supports including State approved identification card assistance; housing plan and transportation plan; information and assistance related to benefits eligibility (disability, food assistance, income assistance, job skills training, etc.); and provide education and resources to prevent opioid overdose.

Behavioral Health/Criminal Justice collaboration: The vendor shall participate in relevant internal and external mental health and criminal justice collaborative meetings and training as deemed appropriate. The meetings include but are not limited to:

The Vendor’s Director or their designee shall meet with Fund for Resilient Nevada staff as deemed necessary, but at minimum once per quarter.

The Vendor’s Director or their designee shall meet with Correctional Facility administrative staff as deemed necessary by either party.

The Vendor’s Director or their designee shall meet with Correctional Facility health staff monthly or as deemed necessary by either party, to discuss health services operations. A log of events and follow-up items should be kept.

Medicaid: In addition to the services described above, Vendors are encouraged to include in their proposals the management and administration of Medicaid enrollment, and Medicaid re-entry coordination for inmates.

This may include but is not limited to screening incarcerated individuals for potential Medicaid eligibility, Providing application assistance for inmates to apply for Medicaid coverage, and Coordinating care to ensure that Medicaid medical, mental health, and substance use disorder services are available in the community upon release.

Contractors shall at a minimum be required to demonstrate a full understanding of Medicaid eligibility and shall ensure that providers are not paid using jail funds for services that are eligible for Medicaid coverage.

Data Monitoring and Evaluation: The vendor will be responsible for data collection/monitoring and evaluation. Recommended metrics and evaluation plan information should include but not be limited to those stated below.

Monitoring metrics Demographic data (gender, age, race, and ethnicity) Health insurance status Place of residence Specific medication Length of stay Timing of treatment initiation Continued vs new treatment Evaluation plan How has the MOUD program affected the functioning of the jail?

Number of disciplinary reports Incidence of contraband drug confiscation, but drug type How may correctional MOUD participants continue treatment after release into the community?

Number of individuals who attend a community MOUD appointment within 14 days or one (1) month, by medication type.

Number of individuals who receive at least one (1) dose of MOUD in the community, by medication type.

What is the rate of unintentional fatal opioid overdose among incarcerated individuals recently released to the community?

The rate of opioid overdose mortality, before and after jail MOUD program implementation.

The rate of opioid overdose mortality among individuals released from correctional settings within the past 12 months, before and after implementation.

MONITORING METRICS

Number of individuals diagnosed with OUD.

Number of Medicaid enrollments at the time of release.

Reporting: Vendor shall submit quarterly reports to designated jail leadership and the Fund for Resilient Nevada within fifteen (15) days following the end of each quarter.

The report will include data, metrics, program evaluation and recommendations as decided by the Fund for Resilient Nevada.

Training: The vendor will be responsible for developing a training plan and executing training of direct facility staff and community organizations.

Training of Direct Facility Staff Science of SUD, including OUD.

Science of opioid withdrawal.

Science of MOUD, including the different forms of FDA-approved medications.

Benefits and effectiveness of MOUD.

Medication diversion control techniques.

Security issues related to OUD, including staff concerns about safety and security during program implementation.

Federal, state, local and accreditation bodies’ rules and regulations related to storage, mixing, administration, disposal and ordering of MOUD medications.

Culture changes around the treatment of people with SUD.

Training for Community Organizations providing MOUD On-Site Security protocol, unacceptable behaviors and expectations related to conduct.

Critical differences in the environment of correctional settings versus the community setting.

Overview of the facility’s systems, including information systems and records management.

MOUD program policies and auditing processes.

RFP QUALIFICATIONS CONSIDERATIONS

The following are minimum qualifications for bidders:

Documented experience in providing direct services to marginalized populations.

Currently employ at least one (1) provider who is licensed to prescribe MOUD that can be assigned to this project.

Provide an FTE Matrix to demonstrate FTE/roles being proposed to meet SOW requirements.

Has intuitional knowledge and experience working in jails.

Has experience working with government or other regulatory agencies.

Applicants must have adequate foundational capacity including administrative infrastructure with ability to routinely bill for services on a reimbursement basis.

Ability to participate in monthly continuous quality improvement meetings with grant partners.

Ability to advocate on client’s behalf for services to improve health.

Ability to collect and maintain data related to program outcomes.

Performance incentives may be offered for meeting defined benchmarks (e.g., 90% post-release appointment attendance rate). Conversely, consistent failure to meet contractual benchmarks may result in corrective action.

Vendors shall have policies and training in place for crisis intervention and suicide prevention. Staff must be trained to identify and respond to behavioral health emergencies in a jail setting.

Identify Continuity of Care Plan During Jail Transfers:

Define how MOUD continuity will be ensured when inmates are moved between facilities.

Proposers must demonstrate ability to integrate with existing jail EHR systems and/or the Nevada Health Information Exchange for timely coordination of care.

Include Trama-Informed Care Requirement – All services must be delivered using trauma-informed approaches that recognize the widespread impact of trauma and potential for re-traumatization in correctional settings.

Why It Matters: High prevalence of trauma in incarcerated populations necessitates that all services, including MOUD and counseling, are trauma informed.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule

Attachments for response. To be completed and returned.

Reference questionnaire Vendor information response Cost schedule Certification regarding lobbying

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Responses shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, responses remain confidential.

The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

Financial stability shall be scored on a pass or fail basis.

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost factor. The cost factor score is based on the following equation, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

Presentations. The State may require vendors to make a presentation. The State reserves the right to add additional criteria for presentations. The State reserves the right to forego presentations and select vendor(s) based on written responses submitted.

Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers. Vendors are encouraged to submit their best offer at time of initial response.

Nevada-based business preference

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Inverse preference

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to NRS 333.33695.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential may not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State is not responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and are relied on by the State in evaluation of the response. Any vendor misrepresentations can be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Vendor background

Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.

No marketing material desired. Unnecessarily elaborate brochures or other presentations beyond those requested and sufficient to present a complete response are not desired.

Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person is performing or producing the services which you shall be contracted to provide under this contract, you must disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.

Subcontractors

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

Confidential business information

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

Dun and Bradstreet number. Vendor shall provide their Dun and Bradstreet Number.

Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

Client references

Vendor may be asked to provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.

The single point of contact may receive up to three complete reference questionnaire documents directly from the client references via email, if determined to be required for evaluation of the work solicited.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Reference questionnaire will not be accepted directly from proposing vendors.

Client references are not to be requested from the contracting agency.

The State will not disclose client references, but may confirm the quantity of reference questionnaires received.

The State reserves the right to contact client references during evaluation or negotiations.

Submission checklist

This section identifies documents that vendors can submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

This is a general request for most solicitations. There may be additional instructions within the body of the solicitation that require scope specific response documents. Vendors are encouraged to thoroughly review all requirements.

Responses must be submitted as a quote through nevadaepro.com.

Vendors are encouraged to submit a single file attachment per section where possible.

Technical proposal information and cost proposal information are not to be included in the same attachment.

Cost proposal attachment needs to be a not be flagged as confidential in nevadaepro.com.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

Technical proposal

Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work Other informational material

Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

Cost proposal

Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

Other attachments. If necessary, not recommended.

Client references. Not submitted directly by vendor.

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