40DHHS-S3503 - Questions and Answers.docx

This is a Questions and Answers document for procurement 40DHHS-S3503 issued by the Nevada Department of Health and Human Services (DHHS) for promotional items to be used by the IDEA Part C office and Nevada Early Intervention Services at Child Find events conducted throughout the community. The promotional items are required to display a logo and vendors must provide image references, detailed specifications, size, material, and imprint details for each item. Proposals are due November 12, 2025, with an expected delivery timeframe of 2-3 weeks following order placement. The document indicates that no previous bid tabulation exists for this procurement, and vendors are directed to review attached specification documents and reference images to understand the exact requirements and appearance standards for the requested items.

The procurement document does not provide explicit pricing information, specific item quantities, budget ranges, or set-aside designations within the Questions and Answers file itself. Vendors must submit comprehensive quotes through Nevada's ePro electronic procurement system and comply with standard state terms and conditions, which typically include insurance requirements such as $1,000,000 combined single limit automobile liability coverage. The contract is anticipated to have a maximum term of two years with potential annual extensions, and all equipment must be new. Vendors should note that submissions received even one second past the specified bid opening time will be automatically rejected, requiring strict adherence to submission deadlines and technical compliance protocols.