4040 80722 FY24 Revenue 2024 IFTA Decal - Proof - Delivery Specifications.doc

ILLINOIS DEPARTMENT OF REVENUE

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR ILLINOIS LICENSING YEAR 2024

Quantity: 300,000 decals of numbered with 2 decals per number

DESCRIPTION:

Illinois 2023 IFTA 3” x 3” decal. Over lamination is NOT acceptable. All transparent ink colors must be guaranteed for a period of 18 months. May be clear with Coating Clear U10V or R101 or equivalent, which will guarantee surface exposure to the elements for a period of 18 months. A minimum dry thickness of .0004 (04 mil) must be obtained. Printing on Front & Back.

Vendor to guarantee any subsequent additional orders to be delivered within 30 days upon receipt of an authorized order.

MATERIAL:

Material is to be designed for use as annual decals on a smooth surface. The sheetings are to be pre-coated with pressure sensitive adhesive protected by a removable paper liner which, if packaged as single decals, will be scalloped or straight scored slit to facilitate removal and protection of stock from breakage. If packaged as two (2) decals per liner, the required slit to facilitate removal and protection of stock from breakage may be between the two decals on the front of the liner.

COLORING:

Color RED as specified to match Sunfast inks using Pantone 485C.

NUMBERING:

Decals shall be serialized. The serial number shall be printed no less than 3/16” high in black, to begin with 000001 and end with 300000 for the order, (2 decals per number). Vendor to ensure no skips, no blanks, and no over/under runs. Number location must be at the bottom of the decal between the IL designation and the letter A of IFTA.

Vendor must quality control numbers and replace all missing numbers and remove any duplicates.

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR ILLINOIS LICENSING YEAR 2024

BACK OF DECALS:

Printing on all decals shall be in BLACK with the following:

“Placement of Decals

Each qualified vehicle must display one set of valid decals on the exterior portion of the truck’s cab — one decal on each side.

1. Refer to your IFTA Carrier Compliance Manual for proper placement of decal.

2. Peel decal from paper backing by bending backward at center and lifting edge.

3. Apply to clean, smooth, wax-free surface at moderate temperature.

4. Position decal on surface and rub firmly.

MFUT-14 (R-01/22) Printed by authority of the state of Illinois

See Attached 2024 Artwork for specifications.

REQUIRED ADDITIONAL PROVISIONS

1. All bidders must furnish with their bid five (5) completed numbered decal samples that the bidder has produced for other users as evidence of material and quality.

2. In addition, the awarded vendor must produce and ship with the order, 100 sets of decals without numbers. These decals must have the word “SAMPLE” in the blank space. No over or underruns.

The ‘Sample’ decals should be in a separate box labeled “SAMPLES’ and should be provided with delivery of the order.

PROOF:

Due no later than 15 calendar days after receipt of award.

Vendor to provide three (3) hard copy proofs; and one (1) high resolution PDF copy (to be retained by the Department)

Send to:

Illinois Department of Revenue Attn: Ken Irwin

101 West Jefferson St., MC 6-100

Springfield, IL. 62702

217.782.1146 / 217.524.7007

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR ILLINOIS LICENSING YEAR 2024

DELIVERY DATE:

45 days after receipt of proof approval, however, no sooner than July 1, 2023.

PACKAGING:

Packaging boxes to be labeled with form number (MFUT-14), and the printing order number as supplied by the Illinois Department of Revenue. Each box should contain a single row of 500 (2-up) decals with the beginning and ending numbers of decals contained within printed on the outside of each individual box. Each carton is to contain 5 individual boxes. The numbers contained within should be shown on the outside of each carton. The packing list must be clearly visible on the outside of one of the cartons on the pallet(s). To be shipped on non-returnable pallets.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

DELIVER TO:

Attn: Warehouse Receiving

101 West Jefferson Street

Springfield, IL 62702

Phone: 217-785-0572

NOTE: STACK BOXES IN REVERSE ORDER – LARGEST NUMBER ON TOP –

SMALLEST NUMBER ON BOTTOM

NOTE: Delivery to be on or after July 1, 2023 and Prior to July 31, 2023 NOTE: If other than standard UPS / FedEx / USPS, Revenue REQUIRES any items being shipped via a common freight deliver will be granted access to our receiving dock by APPOINTMENT ONLY.

Warehouse dock is only open from 8:30 am to 2:30 pm – Monday – Friday

Please have scheduled delivery established with warehouse at 217.785.0572.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR ILLINOIS LICENSING YEAR 2024

INVOICE TO:

Illinois Department of Revenue

ATTN: Accounts Payable

E-mail: Rev.Procure@illinois.gov

NOTE: Invoice to be paid after July 1, 2023 – New State of Illinois Fiscal Year 2024 Note: All invoices documents must include the appropriate Purchase Order Number (#T.B.A.)

from the attached award. Failure to include the purchase order number on these documents could result in a delay of payment.

PROCUREMENT

LIAISON CONTACT:

Pam Cormeny

101 West Jefferson Street

Springfield, IL 62702

217-524.5273

Pamela.Cormeny2@illinois.gov