40-00000-24-00086_40-00000-24-00086_B001.pdf.PDF

/SPA_Signature/ SPD_ITB_Amend_012_Rev_01_0822

State of New Mexico

General Services Department

Purchasing Division

(505) 827-0472

Amendment No. One

Date: June 28, 2024

To: All Potential Bidders

From: New Mexico General Services Department

/Purchasing_Agent/ Date:

Dorothy Mendonca

New Mexico State Purchasing Agent

Re: Invitation to Bid Number: 40-00000-24-00086

Department: General Services Department

Title: Vehicle Servicing & Maintenance

Opening date: July 9, 2024

This Amendment is issued to reflect the following changes to the Bid opening date:

Extend Bid opening date from: July 9, 2024 to: July 16, 2024

Add the language below to the ITB Specifications:

Car Washes:

Provide a stationary or automatic car-washing service that shall include but not be limited to:

• Exterior wash by hand or automatic car washing mechanism

• Exterior wash shall include soap, rinse and dry by hand or automatic car washing mechanism

• Interior wash by hand to include vacuum and wipe down

• Detailing – requires prior authorization

Car washes may occur no more than one time per month per vehicles. Any exceptions to number of washes per month requires authorizations.

Labor Charges: Gross receipts or local tax applies to labor only. Taxes will only apply to the actual service provided and not the parts.

See updated Items Spreadsheet

A Bidder must acknowledge receipt of this Amendment. Electronic bidding –

If you have already submitted an electronic bid, you will need to acknowledge this amendment by resubmitting your bid. Your bid has changed from 'submitted' to 'in progress' and will not be accepted if you do not acknowledge this amendment. Click the link to get started:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

All other items, terms and conditions shall remain the same.

Procurement Specialist: Arrianna Romero Phone: (505) 629-9756 Email: Arrianna.Romero1@gsd.nm.gov

DocuSign Envelope ID: F42A31A8-DD4C-4FEF-AFA1-FE9B50D643EC

6/28/2024 https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

Certificate Of Completion Envelope Id: F42A31A8DD4C4FEFAFA1FE9B50D643EC Status: Completed

Subject: Please DocuSign: 40-00000-24-00086 B001

Source Envelope:

Document Pages: 1 Signatures: 1 Envelope Originator:

Certificate Pages: 5 Initials: 2 Arrianna Romero

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1100 S Saint Francis Dr

Santa Fe, NM 87502

Arrianna.Romero1@gsd.nm.gov

IP Address: 164.64.62.10

Record Tracking Status: Original

6/28/2024 2:58:34 PM

Holder: Arrianna Romero

Arrianna.Romero1@gsd.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: GSD Location: DocuSign

Signer Events Signature Timestamp Vanessa LeBlanc

Vanessa.LeBlanc@gsd.nm.gov

Bureau Chief

New Mexico General Services

Security Level: Email, Account Authentication (None), Login with SSO

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 6/28/2024 3:02:52 PM

Viewed: 6/28/2024 3:03:30 PM

Signed: 6/28/2024 3:03:44 PM

Electronic Record and Signature Disclosure:

Accepted: 6/2/2020 7:02:26 AM ID: 174ce339-a45c-4eb9-8489-b3f5ced3d8e4

Arrianna Romero arrianna.romero1@gsd.nm.gov

Purchasing Agent Advance

New Mexico General Services, State Purchasing

Division

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 6/28/2024 3:03:45 PM

Viewed: 6/28/2024 3:06:37 PM

Signed: 6/28/2024 3:15:30 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Dorothy Mendonca dorothy.mendonca@gsd.nm.gov

SPD Division Director / State Purchasing Agent

General Services Department

Signing Group: 35000 - State Purchasing Agent

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 98.60.107.202

Sent: 6/28/2024 3:15:31 PM

Viewed: 6/28/2024 3:51:52 PM

Signed: 6/28/2024 3:51:56 PM

Electronic Record and Signature Disclosure:

Accepted: 4/14/2023 7:24:59 AM ID: 51f6380f-50f7-4227-afb5-572b373dfb7c

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/28/2024 3:02:52 PM

Certified Delivered Security Checked 6/28/2024 3:51:52 PM

Signing Complete Security Checked 6/28/2024 3:51:56 PM

Completed Security Checked 6/28/2024 3:51:56 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

A. ELECTRONIC RECORD AND SIGNATURE DISCLOSURE (ERSD)

From time to time, New Mexico General Services Department (GSD), on behalf of the State of

New Mexico (SONM), may be required by law to provide you with certain written notices or disclosures. Stated below are the terms and conditions for GSD's providing you such notices and disclosures electronically through the DocuSign system. Please read this information carefully. If you are able to access this information electronically and agree to this Electronic Record and

Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to “I agree to use electronic records and signatures” before clicking “CONTINUE” within the

DocuSign system.

B. Obtaining paper copies

At any time up to twenty (20) calendar days following your use of DocuSign to electronically sign a document, you may request a paper copy of any record provided or made available electronically to you by GSD. You will have the ability to download and print documents SONM sends you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a twenty (20) calendar day period after such documents are first sent to you. Following the twenty (20) day period, if you want GSD to send you paper copies of any such documents from GSD's office, you will be charged a $1.00 per-page fee plus postage. You may request delivery of such paper copies from GSD by following the procedure stated in Section H, below.

C. Withdrawing your consent

If you decide to receive notices and disclosures from GSD electronically, you may at any time change your mind and inform GSD you want to receive required notices and disclosures only in paper format. The procedure concerning how you may inform GSD of your decision to receive future notices and disclosures in paper format as well as withdraw your consent to receive notices and disclosures electronically is stated in Section D, immediately below.

D. Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed with which GSD will be able to complete certain steps in specific transactions and deliver paper copies to you. GSD will need: (1) to send the required notices or disclosures to you in paper format; and (2) wait until GSD receives your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from SONM or to electronically sign documents generated and sent to you from SONM.

Electronic Record and Signature Disclosure created on: 4/14/2020 1:18:28 PM Parties agreed to: Vanessa LeBlanc, Dorothy Mendonca

E. All notices and disclosures will be sent to you electronically

Unless you inform GSD otherwise according to these procedures, GSD will electronically provide you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements and other documents that are required to be provided or made available to you during the course of your electronic signature relationship with SONM. To reduce the possibility of inadvertent non-receipt, GSD prefers to provide all required notices and disclosures by the same method and to the same email or physical address that you furnish to GSD. Thus, you may receive the disclosures and notices electronically or in paper form. If you do not agree with this procedure, please inform GSD according to the procedures stated in Section I, below.

Please also refer to Section D, immediately above, which states the consequences resulting from your declination of electronic delivery of notices and disclosures.

F. How to contact GSD:

You may inform General Services Department (GSD) of any changes you select regarding State

Purchasing Division’s (SPD) electronic communications with you, to request paper copies of certain information from SPD, and to withdraw your prior consent to receive notices and disclosures electronically by emailing your request(s) to SPD at: GSD.SPDinfo@state.nm.us

G. To advise SPD of your new email address

To inform SPD of a change in the email address to which SPD sends you notices and disclosures electronically, you must send an email to SPD at GSD.SPDinfo@state.nm.us and in the body of such request you must include your previous and new email addresses.

H. To request paper copies from SPD

To request delivery of paper copies of electronic notices and disclosures that DocuSign and/or

SPD have previously provided to you, you must send an email to SPD at

GSD.SPDinfo@state.nm.us and in the body of your email request state your email address, full name, mailing address, and telephone number. SPD will charge you a $1.00 per page copy fee plus postage.

I. To withdraw your consent with SPD

To inform SPD that you no longer wish to receive notices and disclosures in electronic format you may:

(1) Decline to sign a document from within a signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may:

(2) Send SPD an email to GSD.SPDinfo@state.nm.us and in the body of your request state your email address, full name, mailing address, and telephone number.

J. Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The current DocuSign system requirements may be found at:

https://support.docusign.com/guides/signer-guide-signing-system-requirements

K. Acknowledging your access and consent to receive and sign documents electronically

To confirm that you are able to electronically access the information contained in this Electronic

Record and Signature Disclosure (ERSD), please confirm that you have: (1) read this ERSD, and either: (2) you are able to print on paper or electronically save this ERSD for your future reference and access; or (3) you are able to email this ERSD to an email address where you will be able to print this ERSD on paper and/or save this ERSD for your future reference and access.

Further, if you consent to receiving notices and disclosures from DocuSign and/or SPD exclusively in electronic format, then select the check-box next to “I agree to use electronic records and signatures,” before you click “CONTINUE” within the DocuSign system.

By selecting the check-box next to “I agree to use electronic records and signatures,” you confirm that:

You have read this Electronic Record and Signature Disclosure (ERSD); and

You can print this ERSD on paper, or you can save and/ or send this ERSD to a location where you can print this ERSD, for your future reference and access; and

Until or unless you notify SPD as stated in this ERSD, you consent to exclusively receive through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by SPD during the course of your electronic signature relationship with SPD.

https://support.docusign.com/guides/signer-guide-signing-system-requirements