4-Spring Lane Park RFP QA 2.docx
DOCX document 2 MB Posted
- Solicitation number
- NS27-19
- Issued by
- Salt Lake County, Hildale City, Utah
About this file
This is a Question and Answer document issued by the City of Holladay, Utah, in response to inquiries from prospective landscape architect consultants regarding the Spring Lane Park Landscape Architect Request for Proposal. The project encompasses the design of Spring Lane Park, including site planning, landscape design, irrigation design, construction cost estimation, and preparation of design-build procurement documents for three separate design-build packages. Proposals were due by 5:00 PM on Tuesday, September 8, 2026, submitted electronically to Jared Bunch at jbunch@holladayUT.gov. No pre-bid conference was held, and questions were accepted until 12:00 p.m. on Thursday, September 3, 2026. The City had previously conducted public engagement activities during planning and bridging document phases, with stakeholder input limited to City staff during design finalization.
Key project scope clarifications include that the landscape architect will prepare full bid documents for landscape and irrigation work while the City's civil engineering team will independently design flatwork, parking lot layouts, drainage, and civil grading plans in-house. The design-build budget is allocated at $2 million to $3 million across three packages. The landscape architect is responsible for finalizing site layouts, ADA routes, pathways, and coordination with a third-party cost estimator if needed for design-build areas. Site lighting is limited to the parking lot and plaza areas, with no lighting for pickleball courts, sports fields, or perimeter trails. The landscape architect must prepare landscape bid documents, attend pre-bid meetings, and tabulate bids, with the City handling advertisement and bid acceptance. An electrical consultant will design power requirements based on existing school electrical infrastructure, with design-build contractors responsible for electrical and lighting systems within their building envelopes. The City will provide Civil3D survey files and base drawings after the selected proposer executes a project agreement and indemnification form.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Spring Lane Park RFP QA 1.docx | DOCX document | |
| 5-Courtesy Posting Close Out Docx ADA.docx | DOCX document | |
| 2-Spring Lane Park RFP Supporting Docs.pdf | ||
| 1-RFP For Spring Lane Park.docx | DOCX document |
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Text version
CITY OF HOLLADAY
Spring Lane Park Landscape Architect RFP Q&A No. 2
September 2, 2026
To All Prospective Proposers:
Consultants submitting proposals for the above project shall take note of the following changes, additions, deletions, clarifications, etc. in the Request for Proposal.
Q&A No. 2
Q.1. For Task 5 (Design-Build Procurement), does the City expect the landscape architect to prepare full Design-Build solicitation packages — including contractual and procurement boilerplate — for the three DB packages, or only the technical scope, performance criteria, and budget narrative for each, with City procurement/legal staff assembling the balance of the solicitation documents?
A.1. The scope states “Prepare design-build procurement documents”. The City will provide a DB agreement with general conditions, using either EJCDC or DBIA forms, to the successful proposer to prepare the procurement documents. The city will have the State post the documents on their U3P (bonfire) website.
Q.2. For the construction cost estimate required in Task 3, is an in-house opinion of probable cost prepared by the landscape architect acceptable, or does the City expect a third-party cost estimator (as was used to prepare the Bridging Document's cost estimate)?
A.2. The proposer is to prepare the cost estimate for the landscape and irrigation work that will be shown on their plan sets. If additional cost estimating needs to be done for the DB areas, the city will engage a third party estimator.
Q.3. Is any public or community engagement (e.g., an open house or online survey) required as part of finalizing the site plan in Tasks 1–2, or is City staff considered the sole stakeholder representative for design decisions?
A.3. The city has performed public engagement activities during the planning and bridging document phases. Stakeholders will be limited to city staff.
Q.4. Approximately how many City review meetings, and any Design-Build stakeholder workshops, should proposers plan for across the project schedule?
A.4. Propose something reasonable.
Q.5. For Task 4 bidding, will City procurement staff handle bid advertisement and administration, with the landscape architect responsible only for technical addenda and bid tabulation review — or is a broader bid-administration role expected of the landscape architect?
A.5. See Q&A1.
Q.6. When will the Civil3D survey file and the City's civil demo/grading/utility base drawings referenced in the RFP be available to the selected landscape architect, and in what format/version?
A.6. The successful proposer can sign MHTN’s indemnification form after Notice of Award. The city will provide dwg files upon receipt of a signed project agreement from that proposer.
Q.7. Can the City provide the EJCDC E-520 Short Form Agreement referenced in the RFP, along with any required insurance minimums, in advance of the proposal deadline so proposers can confirm acceptance of terms without exception?
A.7. Due to copyright concerns, the city will not post the agreement. The city does not require COI’s from consultants.
Q.8. We understand the pickleball courts are one of the “design-build” features of the project. As they pertain to the greater site, however, is the intent to light the pickleball courts? With a Musco system or other? We just want to make sure power/electrical needs are considered as part of the greater site electrical design.
A.8. The pickleball courts will not be lit, nor are there any future plans to light them.
Q.9. Once a design-build contractor is selected during the design process, will the City still be responsible for the civil work (staking, etc.) or will the chosen design-build contractor need to include civil work throughout the design-build construction process?
A.9. The civil design and staking is not a part of the landscape architect’s scope of work. The design-build teams will be responsible for any required civil work within their building envelopes.
Q.10. How much of the overall budget is allocated for the park’s design-build scope?
A.10. $2M-3M.
Q.11. To clarify, will the parking stall layout/drainage/curbing/islands be determined by the LA or City civil team? It's listed in objective 12 for the LA and then again in the scope of work, where it says the City will design this.
A.11. It is listed as a project objective. The city will complete the civil plans and specifications in-house for the park.
Q.12. It reads that the City civil plans will include all flatwork, but that the pathways will be designed by the LA. Will the LA just be determining the preliminary route and this will be designed by the City in the civil plans?
A.12. The LA will finalize the site layout, including the horizontal design for the flatwork and ADA routes. The civil engineer will complete the grading design.
Q.13. For the parking lot design, is there any need for a stormwater study?
A.13. The proposed parking lot will decrease the impervious surface area, use the existing drainage system, and implement bio-swales in the center medians. A stormwater study from an engineering consultant is not required.
Q.14. Will LA need to prepare front-end bidding documents?
A.14. The LA will need to prepare a full set of bid documents for the landscape work for a landscape contractor to bid. The city will prepare a separate bid package for a civil contractor to bid, which will include the flatwork.
Q.15. Will LA need to hold a pre-bid meeting and collect bids? Or will the City do this?
A.15. The LA needs to plan on attending a pre-bid meeting. The city will advertise and accept the bids. The LA will tabulate and evaluate them.
Q.16. Will the City be designing the concrete walls shown in the concept plan? Or do we need to include structural in our proposal?
A.16. If the concrete walls make it through to final site plan, the city will determine who is to design the walls at that time and a scope change may be requested from the LA.
Q.17. Will the sports fields and surrounding perimeter trails need lighting?
A.17. No.
Q.18. What is the extent of the site lighting scope, is the whole park intended to be lit? fields? or just the pathways and plaza areas?
A.18. Lighting is limited to the parking lot and some lighting in the plaza.
Q.19. Please confirm whether the City anticipates that basic structural design needs associated with the project—such as retaining walls, footings/foundations, and other minor site structures—may be provided by the project’s civil engineer, or whether the City expects the consultant team to include a dedicated structural engineer for these elements.
A.19. The scope of any basic structural design needs will be decided with the progression of the final site design and a scope change may be requested from the LA.
Q.20. How much site lighting is desired? What type? Pole lights, bollard lights, in what areas? Pavilion? Plaza? Etc.
A.20. See previous Q&A’s. Additional details are TBD.
Q.21. What electrical/lighting will be designed by our design team and what will be designed by the Design-Build Contractor team? e.g. sports lighting for the pickleball courts.
A.21. The city may choose some bollard lighting in the plaza area. See other Q&A responses.
Q.22. Where would you like power outlets? At pavilion? At plaza?
A.22. Both areas.
Q.23. What size conduit is needed? What size sub-ups (amps, volts, etc.)?
A.23. The electrical consultant needs to prepare the design.
Q.24. Existing electrical is mentioned; what existing electrical is to remain? What is the volt, phase, amps of existing?
A.24. The elementary school had a high load demand. That service still exists. The electrical consultant will need to prepare their design to not exceed the demand used by the elementary school.
Q.25. What about electrical/lighting for the restroom? Assuming our electrical designer will provide power to the restroom location and the Design-Build Contractor team will provide lighting design for the restroom itself?
A.25. A conduit stub is to be provided to the structures. The DB contractor will design the electrical system for the structures and the conductor can be pulled the DB contractor.
Q.26. What electrical/lighting is required by our design team for the pickleball courts and playground?
A.26. None required.
End of Q&A
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