4-SOQ Vendor Copy Paper Prequalification.docx

Granite School District

2500 South State Street Salt Lake City, Utah 84115-3110

385-646-5000

FAX 385-646-4207

www.graniteschools.org

EDPAC Prequalification Granite School District Granite School District Statement of Qualifications Vendor & Copy Paper Pre-Qualification for 2027

This solicitation is a Vendor & Copy Paper Prequalification only. It is to determine which vendors and which paper will be allowed to participate in the EdPAC quarterly copy paper bids in December 2026, March 2027, June 2027, and Sept 2027. Do not submit pricing at this time.

1.1 Purpose of Statement of Qualifications (SOQ)

Granite School District (GSD) on behalf of EdPAC, Education Purchasing Advisory Council, seeks Statement of Qualifications (SOQ) from responsive and responsible vendors to pre-qualify for participation in quarterly bids for approved copy paper to take place in December, March, June, and Sept.

These subsequent solicitations will result in cooperative purchases of approved copy paper for school districts and other political subdivisions throughout the State of Utah. Exact annual quantity is unknown due to fluctuating demand, however historical quantities for 2026 was 58,800 cases. Quantity will vary and there is no guarantee of exact quantity to be purchased in the new year. Participation in these subsequent solicitations will be limited to those vendors and paper that qualify through this process.

1.2 Questions and Addenda

All questions must be submitted through Utah Public Procurement Place (U3P). Answers will be given via the U3P website.

Any changes to this Prequalification, including but not limited to specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addenda will be posted on U3P. It is the responsibility of the vendor to obtain addenda. SOQ submittal constitutes implied acknowledgment of all addenda.

With the exception of the purchasing contact person no contact is to be made with employees or board members of the Granite School District or EdPAC members regarding this solicitation. Such contact could result in rejection of your SOQ.

1.3 DP Copy Paper Specifications

This paper is for use in all copy machines, fax machines, laser printers and duplicators.

8.5 x 11” white paper 20 lb.

92 or higher brightness Virgin Long grain No Secondhand Paper Domestic and/or International are acceptable Packaged 500 sheets per ream, 10 reams per carton, 40 cartons per standard pallet, 840 cases per truckload

Packaging Requirements: Copy paper cartons must have a non-slick exterior surface sufficient to prevent cartons from sliding during normal palletized shipping, handling, and storage. Cartons with excessively slick, glossy, or low-friction exterior surfaces that create a sliding or falling hazard are not acceptable.

Paper delivered in non-compliant cartons may be rejected and may result in disqualification of the product from future bids. The vendor shall be responsible for replacement or refund of any paper damaged as a result of cartons sliding or falling from pallets due to non-compliant packaging, at no cost to the participating district.

1.4 Approved Copy Papers:

Acopy # ACOPY811W (International) Boise X9 # 0X9001 (Domestic) Boise Xerographic # OD44015-TRK (Domestic) Discovery # 1501005 (Domestic) Discovery Premium #1501397 (Domestic) Domtar #720222CT (Domestic) Domtar High Speed # DMR851001HS (Domestic) Double A # 1500819 (International) E-Copy #121824 ( Domestic)

Global Office Paper # 1501091/1500793 (International) International Paper White Wrap/ Sylvamo # 324791 (Domestic) Marquee # MAR811W (International) Multipurpose Xerographic Copy Paper # 52469 11626/1500875 (Domestic) Multipurpose White Box #N45-Wb8511 ( Domestic) Multipurpose White Box #CV1-WB 8511 (International) ORCA- #11ORCA20 (Domestic)

1.5 Unacceptable Copy Paper:

Natural Choice Premier # PRE811W Do not submit a request to approve these papers. This paper is unacceptable and will not be approved.

1.6 Submittal Documents and Evaluation

Vendors are to complete the “Vendor Pre-Qualification Questionnaire” in U3P. This must be submitted in order for your response to be determined responsive.

Vendors who meet the following criteria will be deemed qualified to participate in the subsequent solicitations listed above for the upcoming year.

Vendor “Can Comply” with all the mandatory minimum requirements listed in U3P.

Copy paper the vendor plans to bid is on the approved list; or proposed paper not on the approved list is successfully qualified through this SOQ process.

1.7 Process to Prequalify Paper Not on Approved List

If you intend to bid a brand of paper other than those on the Approved List, you will need to provide the following in addition to the Paper Pre-Qualification Questionnaire found in the Buyer Attachments:

· Provide a technical specification sheet for each brand of paper, demonstrating that paper meets the minimum specifications;

· Provide Samples -

· One (1) case (10 reams) of each brand of paper you want to prequalify free of charge.

· Samples must be labeled with solicitation number and Vendor Name.

· Samples must arrive before the closing of the solicitation, or they may not be evaluated. It is the responsibility of the Vendor to ensure timely delivery of the samples.

· Samples will be sent to:

Granite School District Attn: Angela Pontius 2500 South State Street Salt Lake City, Utah 84115

Paper will be tested to ensure quality, run ability and acceptability. Testing will include running the paper through high-speed printers to ensure jamming and dust collection are minimal if not nonexistent. GSD reserved the right to be the final judge of paper acceptability.

Failure to provide the above requested information may result in disqualification.

1.8 Submittal Process

This solicitation and samples (if applicable) are due before this solicitation closes. Responses and samples received after the deadline will be late and ineligible for consideration.

SOQ responses may be submitted electronically, through U3P, or by submitting a hard copy. Faxed or emailed responses will not be accepted.

Electronic submission instructions:

When submitting a SOQ electronically through U3P, please allow sufficient time to complete and upload the online forms. The SOQ will end at the deadline. If a Vendor is in the middle of uploading a response when the deadline arrives, the system will stop the upload process and the response will not be accepted by U3P, and the attempted submission will be considered late and ineligible for consideration.

Hard copy submission instructions:

SOQ responses may be submitted in hard copy form at the following address:

Granite School District Attn: Angela Pontius 2500 South State Street Salt Lake City, Utah 84115

The outside cover of the package containing the SOQ response shall be clearly marked “Solicitation #AP27-609- EdPAC SOQ” and include the closing date and time posted on U3P.

Please allow sufficient time for delivery of hardcopy responses. Responses sent overnight, but not received by the deadline time will not be accepted. When submitting a response by physical delivery (U.S. Mail, courier service, hand-delivery, or other physical means), Vendors are solely responsible for meeting the deadline. Delays caused by a delivery service or other physical means will not be considered as an acceptable reason for a SOQ response being late. All SOQ responses received by physical delivery will be date and time stamped by GSD.

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