1-GSD - RFSQ Instructions and Provisions - Bonfire U3P.pdf

Granite School District Purchasing 2500 South State Street

Salt Lake City, UT 84115

REQUEST FOR STATEMENT OF QUALIFICATION (RFSQ)

INSTRUCTIONS AND GENERAL PROVISIONS

1. ADMINISTRATIVE AUTHORITY: The administration of this purchasing process is conducted by the

Granite School District Purchasing Department (DEPARTMENT). No Granite School District Board Member or employee should be contacted regarding this solicitation other than those listed herein. Such contact may result in the disqualification of your proposal.

2. SUBMITTING THE STATEMENT OF QUALIFICATIONS (SOQ): (a) The DEPARTMENT prefers that the SOQ be submitted electronically and in hard copy as instructed in the RSFQ document. Electronic SOQ may be submitted through a secure mailbox at Bonfire Utah Public Procurement Place (“U3P”) until the date and time as indicated in this document. It is the sole responsibility of the offeror to ensure their SOQ reaches U3P before the closing date and time. There is no cost to the supplier to submit electronic a SOQ via U3P. (b) An electronic SOQ may require the uploading of electronic attachments. The submission of attachments containing embedded documents is prohibited. All documents should be attached as separate files. (c) Hard copies of the proposal submitted directly to the DEPARMENT in writing: The SOQ must be signed in ink, sealed, and delivered to the Granite School District Department of Purchasing, 2500 S. State Street, Salt Lake City, UT 84115-3110 by the "Due Date and Time.” The "Solicitation Number" and "Due Date" must appear on the outside of the envelope.

Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing offer. Written offers will be considered only if it is submitted on the forms provided by the DEPARTMENT. (d) SOQ modifications or corrections received after the closing time on the "Due Date" will be considered late and handled in accordance with the Utah Procurement Rules, section R33-101-115 to 117. (e) Email and facsimile transmission of SOQs to DEPARTMENT will not be considered. (f) Proposals will be unsealed from the U3P system digitally after the due date/time has passed. Physical copies will be opened at that same time.

3. SOQ PREPARATION: (a) Delivery time of services is critical and must be adhered to as specified. (b) By submitting the SOQ the offeror certifies that all of the information provided is accurate, that they are willing and able to furnish the service(s) specified, and that prices offered are correct. (c) This SOQ may not be withdrawn for a period of 60 days from the due date.

4. SOLICITATION AMENDMENTS: All changes to this solicitation will be made through written addendum only. Answers to questions submitted through U3P shall be considered addenda to the solicitation documents.

Offerors are cautioned not to consider verbal modifications.

5. PROTECTED INFORMATION: Suppliers are required to mark any specific information contained in their offer which they are claiming as protected and not to be disclosed to the public or used for purposes other than the evaluation of the offer. Each request for non-disclosure must be made by completing the provided Confidentiality Claim Form with a specific justification explaining why the information is to be protected. Pricing and service elements of any SOQ will not be considered proprietary. All material becomes the property of the DEPARTMENT and may be returned only at the DEPARTMENT's option.

6. BEST AND FINAL OFFERS: Discussions may be conducted with offerors who submit SOQs determined to be reasonably susceptible of being selected for award for the purpose of assuring full understanding of, and responsiveness to, solicitation requirements. Prior to award, these offerors may be asked to submit best and final offers. In conducting discussions, there shall be no disclosure of any information derived from SOQs submitted by a competing offeror.

7. AWARD OF CONTRACT: (a) The contract will be awarded with reasonable promptness, by written notice, to the responsible offeror whose SOQ is determined to be the most advantageous to the DEPARTMENT taking into consideration factors set forth in the Request for SOQ. No other factors or criteria will be used in the evaluation. The contract file shall contain the basis on which the award is made. Refer to 63G-6a-703 & 707 Utah Code Annotated . (b) The DEPARTMENT may accept any item or group of items, or overall best offer. The DEPARTMENT can reject any or all SOQs, and it can waive any informality, or technicality in any SOQ received, if the DEPARTMENT believes it would serve the best interests of the DEPARTMENT. (c) Before, or after, the award of a contract the DEPARTMENT has the right to inspect the offeror's premises and all business records to determine the offeror's ability to meet contract requirements. (d) The DEPARTMENT will open SOQs publicly, identifying only the names of the offerors. During the evaluation process, SOQs will be seen only by authorized DEPARTMENT staff and those selected by DEPARTMENT to evaluate the SOQs. Following the award decision, all SOQs become public information except for protected information (see number 5 above). Bid tabulations and awards are posted on the U3P website, (e) Estimated quantities are for bidding purposes only, and not to be interpreted as a guarantee to purchase any amount. (f) Utah has a reciprocal preference law which will be applied against offerors offering products or services produced in states which discriminate against Utah products. For details see Section 63-6a-1002 and 63G-6a-1003, Utah Code Annotated. (g) Multiple contracts may be awarded if the DEPARTMENT determines it would be in its best interest.

8. DEPARTMENT APPROVAL: Contracts written with Granite School District, as a result of this proposal, will not be legally binding without the written approval of the Director of the DEPARTMENT.

9. DEBARMENT: The CONTRACTOR certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. If the CONTRACTOR cannot certify this statement, attach a written explanation for review by the DEPARTMENT.

10. ENERGY CONSERVATION AND RECYCLED PRODUCTS: The contractor is encouraged to offer

Energy Star certified products or products that meet FEMP (Federal Energy Management Program) standards for energy consumption. Granite School District also encourages contractors to offer products that are produced with recycled materials, where appropriate, unless otherwise requested in this solicitation.

11. GOVERNING LAWS AND REGULATIONS: All Granite School District purchases are subject to the

Utah Procurement Code, Title 63 Chapter 6a U.C.A. 1953, as amended, and the Granite School District Procurement policies as amended by the Granite School District Board of Education in May, 2015. These are available on the internet at www.purchasing.utah.gov and on the Granite School District website, www.graniteschools.org, Purchasing Department.

12. SHERMAN ANTITRUST ACT (Restraint of free trade): Offerors certify compliance with all provisions of the federal Sherman Act including “independent price determination”.

13. FEDERAL W-9 FORM: The W-9 form is to be submitted by all bidders who have not received a payment from Granite School District in the past. The form is to be filled out completely, signed, scanned, and attached with your bidding documents titled “Federal W-9 Form”.

SOQ Revision Date 10.21.2024 http://www.purchasing.utah.gov/ http://www.graniteschools.org/