4-RFP-CMGC Evans Park.docx

Request for Proposal Construction Manager/General Contractor

(CM/GC)

for Evans Family Park & Sports Fields 125 West 400 North, Mapleton, UT 84664

August 2026

Evans Family Park & Sports Fields RFP

INTRODUCTION

Pursuant to Utah Procurement Code 63G-6a and Administrative Rule 33, Mapleton City (City) finds that using a Construction Manager/General Contractor (CM/GC) for this project is in the best interest of the City because a CM/GC will be accessible early in the cost-effective design of the project. This request for proposals (RFP) seeks qualified contractors, licensed and certified as applicable in the State of Utah, to construct a new family park and associated sports fields

SUBMITTAL DEADLINE

Submissions and questions will be accepted electronically through the Utah Public Procurement Place (U3P).

PROPOSAL DUE DATE: 2:00 p.m. Wednesday, September 1, 2026 RFP Questions Due Date: 2:00 p.m. Thursday, August 27th, 2026

DESCRIPTION OF WORK

The CM/GC must be capable of and willing to work closely with the City’s representatives and Engineer (Sunrise Engineering), through the design phase, providing cost estimates, schedules, and feedback on design details, phasing, and availability of materials selected.

· The project consists of the construction of a new family park with associated sports fields. Additional amenities include but are not limited to parking areas, walking paths, park play structure, bathroom facility, utilities and infrastructure, landscaping and irrigation.

CM/GC WORK PHASES

The CM/GC work for the project consists of two (2) phases: Pre-Construction (Design) Phase and Construction Phase.

Pre-Construction (Design) Phase:

This phase of work includes, but is not limited to: assistance to and coordinating with the City and the Engineer for the design development; recommendations for specific language to incorporate into the construction documents; recommendations on value engineering (e.g. ways to reduce risk and decrease cost); review constructability and completeness of plans; develop conceptual construction schedule and construction cost estimates at major project milestones (60%, 90%); and other tasks as they arise that are needed for a full and complete design of the project.

In general, tasks may include: attending design coordination meetings; providing input and recommendations; commenting and providing objective feedback on materials and methods; identifying and proposing mitigation for potential conflicts; assisting the City with risk management; providing the City with detailed construction cost estimates and proposed cost control measures; constructability reviews; staging and construction sequencing strategies; material procurement strategies; construction schedule development; design drawing and constructability reviews; and other items and areas related to constructability of the project. The CM/GC shall assist the City and the Engineer in maintaining the project’s construction cost within the proposed construction budget and scheduling for the duration of construction to keep within the project schedule.

More specific items of scope under this phase shall include but are not limited to:

During the Pre-Construction (Design) Phase, the CM/GC shall be expected to assist and advise the City and the Engineer, as follows:

A. The City expects to make decisions based on the anticipated Guaranteed Maximum Price (GMP) for the project.

1. CM/GC shall develop a GMP for the project within the City’s budget and schedule.

2. Throughout the design process, CM/GC will be expected to maintain a running total of the GMP such that the City may make informed decisions about changes to the scope. Estimates will be required for every design decision that affects the GMP.

B. Provide regular construction cost estimates to coincide with the project’s design milestones (60% and 90%) to verify the proposed design aligns with the City’s allocated construction budget. CM/GC will provide feedback as to the constructability and expected construction costs associated with the design in progress. The CM/GC will also prepare a detailed construction schedule to accompany each construction cost estimate. At each stage (60% and 90%), the City and the Engineer will provide a review of the proposed costs provided by the CM/GC and provide comments and recommendations accordingly.

C. The construction documents will be developed in sufficient detail at 90% for the CM/GC to produce a preliminary GMP to construct the overall project. Construction documents at 100% will be used by the CM/GC to present to and negotiate with the City for a final GMP to construct the project.

D. Coordinate with the City’s representatives and Engineer during design. Throughout the design, the City expects/anticipates that in-person design coordination meetings will be held at the 60% and 90% design milestones. These meetings will also include review of construction cost estimates and reconciliation of scope/cost gaps (including recommendations from CM/GC for cost reductions). In-person meetings will be in addition to all regular phone calls, virtual meetings, emails or other necessary communication and coordination needed during the Pre-Construction (Design) Phase of the project.

E. CM/GC will submit a Management Plan (Approach) as part of the response to this RFP. The requirements are described in Schedule B. During the Pre-Construction (Design) Phase, this plan will be refined and agreed between the City and CM/GC.

F. Assist/Advise the Engineer with preparation of construction documents. Provide recommendations as to language and specific information to be incorporated into the final construction documents. The construction documents will include complete project drawings and specifications that establish, in detail, the quality, quantity and levels of materials and systems required for construction.

Construction Phase: This phase of the work consists of the CM/GC furnishing and installing all work as required in the contract documents. The CM/GC shall construct, provide assistance to, and coordinate with, the City and the Engineer for the complete construction of the project which includes but is not limited to: construction of a family park and associated sports fields, parking areas, walking paths, park play structure, bathroom facility, utilities and infrastructure, landscaping and irrigation.

This work shall commence on the date of notice to proceed and continue through construction, close-out and up to the date of final acceptance of the project by the City. The construction period is anticipated to be completed over one (1) construction season.

A. More specific items of scope under this phase shall include but are not limited to:The CM/GC shall provide complete construction of the project throughout the duration of the construction phase of the project. This shall include but not be limited to: all office and or field personnel, equipment, labor, tools, overhead, etc. necessary to successfully complete construction of the project in a timely and efficient manner. Construction of the project will include all costs associated with General Conditions.

B. The CM/GC shall provide complete construction supervision and management services throughout the duration of the construction phase of the project. This shall include but not be limited to: all office and or field personnel, equipment, labor, tools, overhead, etc. necessary to successfully complete construction of the project in a timely and efficient manner. The construction supervision and management work will include all costs associated with General Conditions.

C. Throughout the construction phase of the project, the City anticipates that construction coordination meetings could be held weekly. These meetings will be in addition to all regular phone calls, emails or other necessary communication and coordination required during the construction phase of the project.

D. The CM/GC shall provide construction expertise and contract management and to be contractually responsible for price, schedule and quality during construction.

E. The selected CM/GC firm shall be responsible to ensure that all personnel working under this project be qualified through training, experience, and appropriate certification for the tasks assigned and shall have a working knowledge of industry best practices and pertinent laws in the State of Utah. The selected CM/GC firm agrees to make the personnel available to complete the work on the contract at whatever level the project requires.

FLCC,GMP, LIQUIDATED DAMAGES

A. FLCC: The Fixed Limit of Construction Cost or FLCC is $4,000,000-$5,000,000. The City, the design team and the CM/GC agree to work together to keep the cost of construction, as represented in the design, within the FLCC.

B. Guaranteed Maximum Price (GMP): The guaranteed Maximum Price is the final price that the contractor agrees to accept in full performance of the work and is based on the final construction documents. The GMP shall include all fees and percentages required by the RFP, as well as the costs for General Conditions and all work as required in the construction documents.

C. Liquidated Damages: Work will be Complete, including punch-list items, within the negotiated time frame after receipt of the Notice to Proceed. Liquidated Damages will be assessed in the amount of $1,000 per calendar day for each day after expiration of the Contract Time.

The GMP will be determined at the completion of the contract documents and upon receipt of the subcontractor bids.

OWNER CONTINGENCY & SUBCONTRACTORS

A. The City will maintain a Construction Contingency throughout the course of construction. The City, Engineer and CM/GC will determine an appropriate contingency percentage at the time an agreed upon GMP is established (expected between 5%-8%). The Owner controlled Contingency is a fund allocation intended to cover, but is not limited to, the following:

a. Owner directed design or scope changes;

b. Design revisions, changes or clarifications not represented in the Construction Documents used as the basis of the GMP;

c. Design errors or omissions;

d. Unforeseen conditions;

e. Possible material cost escalations, if any;

At the conclusion of Construction, any unused funds, allowances or contingency dollars, whether identified within the Construction Documents or by the CM/GC, shall be retained by Mapleton City. All contingency request costs are required to be actual costs for both self-performed and subcontracted work. No additional markup will be allowed on contingency requests for overhead and profit and other additions that are not actual cost by the subcontractor or CMGC.

B. Subcontracted Work – The CM/GC will be allowed to subcontract work. The CM/GC must specifically state in the proposal what work they intend to subcontract out (e.g. concrete flat work, building erection, landscaping, civil site work, etc.).

The CM/GC must bid out its subcontracted work to at least 3 qualified subs. The subcontractor bids will then be evaluated by the City and the Engineer and must be determined to be the best value bid for the subcontracted work to be awarded to a particular subcontractor.

The cost of any work that is subcontracted, including allowed CM/GC Multiplier, will be part of the established GMP.

For Contingency Request: This work must be billed for at actual cost incurred plus the CM/GC Multiplier. The CM/GC Multiplier is equal to the “Construction Supervision and Management Fee” percentage. Actual costs for subcontracted work will be subject to audit. No billing rates will be allowed.

OTHER INFORMATION

A. The contractor will be allowed to self-perform work. This work must be billed for at actual cost incurred, plus the self-performed work markup. Actual costs for self-performed work will be subject to audit. No billing rates will be allowed. The contractor must bid any/all self-performed work against other sub-contractors. The contractor’s bid will then be evaluated by the City and Engineer and must be determined to be the best value bid for the work to be awarded to the contractor.

B. It is anticipated that the City and the selected CM/GC will enter into a contract for the proposed work on the project. Award of the project and approval to enter into a contract with the selected CM/GC may only be approved by the Mapleton City Council.

C. As a contract is awarded and then proceeds, the CM/GC must furnish the City with all appropriate Bonds and Insurance as required by the contract documents, including but not limited to appropriate insurance, performance bond(s), payment bond(s), etc. Insurance must be at least equal to contract limits and bonds must be for the full value of construction costs for the scope of work to be completed.

D. A Notice to Proceed may be issued by the City only after the project is awarded and the contract is signed by all parties and returned to the City.

E. All costs related to the preparation of proposals and all related activities are the sole responsibility of the CM/GC. The City assumes no liability for any costs incurred by CM/GC firms throughout the entire proposal process.

F. Proposals become the property of the City, are treated as privileged documents, and are disposed of according to City policies, including the right to reject any or all proposals.

SUBMITTAL INFORMATION REQUIREMENTS

A. SCHEDULE ‘A’ – CM/GC Firm’s Statement of Experience/Qualifications

1. Experience and qualifications of the CM/GC and the project team key individuals as identified in the management plan. Include a description of each member of the team; including qualifications and experience. Provide a team organization chart to demonstrate work and communication flows. Project team members shall be agreed upon between the CM/GC and the City prior to entering into a contract. This team shall not be changed throughout the project unless agreed upon by both the CM/GC and the City. Failure to adhere to this may be grounds for termination of the contract. Enter on the Fee Breakdown form the name of the project manager and superintendent you intend to assign to the job.

2. Similar projects that have been completed by the CM/GC and the project team. When listing similar projects, include information to indicate the dates, size, firm worked for at the time and what the responsibility of each individual was on the project. Include projects that involved the construction of sports fields, parks and any relevant information regarding the construction of these projects. Include projects with a minimum of three (3) references from the past five (5) years, including company name, contact name, phone number and email address, etc.

3. Experience and special qualifications of the team that are applicable to this project(s) and/or are part of the project-specific selection criteria.

4. All firms or individuals your company anticipates utilizing to provide any consulting, estimating and any other necessary professional services.

5. Ability to perform services as reflected by workload and the availability of adequate personnel, equipment, and facilities to perform the services expeditiously.

6. Present level of professional liability insurance coverage for the company.

7. Any litigation, arbitration, or other alternative dispute resolution proceedings your company has been involved in with an owner within the past ten years.

8. Other pertinent information regarding qualifications and performance data that may be requested by the City.

B. SCHEDULE ‘B’ – Management Plan

1. Statement of your understanding of the project and a general description of your proposed pre-construction approach to the project scope.

2. How the construction of the project will be managed, including items such as approach to quality control management, managing the overall construction schedule, managing subcontracted work, security and safety controls, and coordination with the City.

3. Describe your experience working with a design engineer. Include any experience specific to the CM/GC delivery method, and in particular, experience working with public entities.

4. Include a description of the company’s safety plan and a safety drawing for this particular project per Utah Procurement Code 63G-6a.

5. A detailed proposed construction schedule.

6. Project-specific criteria; risks that have been identified from the RFP, additional risks that the team has identified, and how those risks will be mitigated.

C. SCHEDULE ‘C’ – Licensure

1. CM/GC firms and their employees shall comply with, and require all of their subcontractor’s employees to comply with, the licensure laws of the State of Utah. All proposals must include proof of a valid Utah General Contractor license at the time of submission.

D. SCHEDULE ‘D’ – Fee Proposal, GMP

All contractors shall furnish the following fees and markups as part of the cost proposal:

a. Pr e-Construction Fee: This lump sum fee consists of all costs for the CM/GC to provide the required services of the Pre-Construction (Design) Phase, except pre-authorized, out-of-state travel. No other reimbursable costs will be allowed or considered in addition to this fee.

b. Construction Management Fee: This lump sum fee shall consist of and include overhead (e.g., office), profit, and office personnel who will be managing the project during bidding, construction, and closeout, including the warranty period. The fee does not include General Conditions.

c. Costs of Bonds: This is the cost of payment and performance bonds based on an amount equal to 100% of the FLCC amount.

d. Contractor Change Order Markup: This is the fixed percentage markup that the Contractor may apply to a change order for scope increase to the CM/GC Agreement. The markup shall replace the percentages indicated elsewhere in the construction documents and shall apply to sub-contractors.

e. Self-Performed Work Markup: This is the fixed percentage markup that will be applied to the cost for the CM/GC’s actual labor plus burden cost, material costs, and equipment costs for self-performed work.

PRESENTATION

A presentation by the three (3) highest-ranking offerors to clarify and/or present their proposal may be required at the sole discretion of the City. However, the City may award a contract based on the initial proposals received without discussion with the offeror. If presentations are required, they will be scheduled after the submission of proposals.

EVALUATION CRITERIA

Weighted Criteria:

60 Points – Project Team Experience: Show the overall experience of the project team in relation to projects of similar scope and cost.

40 Points – Project Manager Experience: Show the experience of past relevant projects. Consider availability, other current projects and percent of commitment, years of experience and years of experience with current company.

40 Points – Superintendent Experience: Show the experience of past relevant projects, availability, years of experience and years of experience with current company.

20 Points – Project Estimator Experience: Show the experience on relevant past projects, roles, availability, current assignments and percent of commitment.

40 Points – Experience of Additional Project Specific Team Members: Show experience with the unique requirements of the project.

determine the ranking of the firm. The offeror with lowest price gets full 100 points in the Fee Proposal category.

The evaluation committee, for this RFP, will tally the final scores per criteria for each contractor.

SCHEDULE ‘D’ - FEE PROPOSAL FORM

Name of Bidder: Date:

Phone: Email:

EVANS FAMILY PARK – CM/GC

A. Pre-construction Fee: For all work during the pre-construction period, I/we agree to perform for the lump sum of:

DOLLARS ($ )*

B. Construction Management Fee: For all work during the construction phase of the contract for the management of the project, I/we agree to perform for the lump sum of:

DOLLARS ($ )*

C. Cost of Bonds: The cost of payment and performance bonds based on the amount of the FLCC.

DOLLARS ($ )*

*(In case of discrepancy, written amount shall govern)

D. Contractor Change Order Markup:

For all work added to the contract by change, I/we agree to add not more than % to the subcontractor/supplier costs for the additional work.

E. Self-Performed Work Markup:

For all self-performed work, I/we agree to add no more than % to our labor and material costs to perform the work.

With the cooperation of Mapleton City and the Design Consultant, the undersigned will continue to work with due diligence to provide a Guaranteed Maximum Price (GMP) within the FLCC.

Authorized Signature:

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