City of Detroit Office of Contracting and Procurement (OCP)

Request for Proposal – 545998 Cash, Debt and Investment Management and Cash Forecast software system

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CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 545998

Cash, Debt and Investment Management and Cash Forecast Software

System Buyer: Kelly Trammel

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE October 22, 2026

PRE-PROPOSAL

CONFERENCE

November 18, 2026 @ 2:00pm EST

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/295679840733029?p=1tKFbwQyZvtqfGMn0r Meeting ID: 295 679 840 733 029 Passcode: tB7XF6QZ

Need help? | System reference Dial in by phone +1 469-998-6602,,873581787# United States, Dallas Find a local number Phone conference ID: 873 581 787# For organizers: Meeting options | Reset dial-in PIN

QUESTIONS DUE November 20, 2026, by 3:00pm EST

PROPOSAL DUE DATE * November 30, 2026 @ 3:00pm EST In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed proposals will not be accepted.

https://teams.microsoft.com/meet/295679840733029?p=1tKFbwQyZvtqfGMn0r https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjBmYjU5ZjEtMjVmNS00ODAxLTlmNGEtOGRhY2U5ZTJlZmQw%40thread.v2/0?context=%7b%22Tid%22%3a%22e154a760-1d2d-4ef6-8fd3-ebc8b4ef31fd%22%2c%22Oid%22%3a%22f08945d1-25c6-406f-8f79-a610d4499a96%22%7d tel:+14699986602,,873581787 https://dialin.teams.cloud.microsoft/d8d2f7a3-2364-4c9b-ab3d-7f613057a66c?id=873581787 https://teams.microsoft.com/meetingOptions/?organizerId=f08945d1-25c6-406f-8f79-a610d4499a96&tenantId=e154a760-1d2d-4ef6-8fd3-ebc8b4ef31fd&threadId=19_meeting_YjBmYjU5ZjEtMjVmNS00ODAxLTlmNGEtOGRhY2U5ZTJlZmQw@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

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Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of Office of the Treasury requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide cloud-based Debt, Investment Management and Cash Forecast software system.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The City of Detroit is requesting proposals from vendors for a technology (solution) and expertise to configure, train, and provide periodic maintenance support and updates to a cloud-based Debt, Investment Management and Cash Forecast software system.

Respondents should already have a proven solution in this industry and have the experience to reengineer and implement the proposed system in alignment with the requirements described in this RFP. In addition, the Respondent shall have the capacity to deploy the system in a time and cost-effective manner, following all pertinent information reliability and security standards.

Specific technology requirements should also be provided.

The system should also maintain a comprehensive register of all outstanding and historical debt, including principal balances, interest rates, payment schedules, and maturity dates. It should also provide interface with the general ledger in Oracle. The solution should support tracking of debt servicing obligations and maintain historical records.

The software should also provide reporting and analytics capabilities to produce standard and customizable reports for internal management and auditors. It should include secure data management, role-based access controls, and an audit trail of transactions and updates.

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit IT Contract (Attachment E). The term of the contract will be for five years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFP.

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Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

Proposals are being requested from vendors for a technology (solution) and expertise to configure, train, and provide periodic maintenance support and updates to a cloud-based Cash, Debt and Investment Management and Cash Forecast software system.

The Scope of Work is divided as follows:

a. Scope of Work – Section A is to Implement Software and convert all existing historical data to the new software.

b. Scope of Work – Section B is to provide training to staff on the new Software.

c. Scope of Work – Section C is to provide ongoing Technical support services during the project implementation.

Respondents shall complete the tables on the following sub-sections.

Debt The City’s Treasury Department is responsible for the issuance, recording, and tracking of the City’s debt. The primary application currently being used for recording and tracking debt is Sympro Treasury Management. The major types of debt managed by the City currently are:

• General Obligation Bonds

• Revenue Bonds

• State Revolving Loans

• Loans Payable

• Notes Payable

After the issuance of bonds, debt management staff is responsible for administering the debt portfolio, which includes timely principal & interest payments, internal and external reporting, and arbitrage calculations. The new debt management software would be used to manage and track the City’s current debt obligations and have the capacity to accommodate any future debt issuance.

At a minimum, the Software must be able to meet following criteria (but not limited to):

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Instructions Complete the worksheet by placing an X in the most appropriate column for each criterion. The X's should represent the current state of a particular product or service. (More than one response to a single requirement will be treated as a non-response)

Rating Response SUP: Supported as delivered MOD: Supported via modifications 3rd: Supported via third party solution FUT: Will be supported in a future release NS: Not Supported

SUP MOD

3rd FUT NS

Mandatory Functional Requirements General

D1 Archive all data related to debt issuance allowing access to staff members;

D2 Migration of historic data relating to debt service;

D3 Track all payment and relevant information for outstanding debt obligations (i.e. CUSIP, Issue Name, Principal Amount, Interest Amount, Interest Rate, Maturity Date…etc.);

D4 Capture trustee, bond counsel, and underwriter information (including cost of issuance fees);

D5 Synchronization of cash flows to debt payment schedule;

D6 Accurately track and calculate reserve/set aside requirements for applicable bond issues;

D7 Calculate monthly accrued interest expense and amortization of premium or discount for General Ledger Posting;

D8 Link refunded debt issues to new issues (or to defeasance issues) by CUSIP;

D9 Track redemptions and effects on future cash flow;

D10 Allocate debt service to applicable funding streams where they exist;

D11 Provide static and ad hoc reporting functionality allowing user manipulation and drill-down ability;

D12 Perform debt modeling scenarios (including refunding and refunding monitors);

D13 13. Track continuing disclosure obligations (including filing of material event notices and compliance reporting items);

D14 Provide a Query-based interface for data-mining purposes;

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D15 Export/Import functionality using .csv,.xls,.pdf, .doc formats. enable configurable approval steps for issuance, maturity, interest payment, rate reset and prepayments;

D16 Generate settlement instructions that can be automatically routed to the bank for settlement;

D17 Enable the generation of net settlement instructions to the bank when multiple debt related cash flows have the same settlement instructions;

D18 Integrate debt cash flows with a daily cash position worksheet;

D19 Enable drill-down from debt cash flow in a cash position worksheet to the debt instrument;

D20 Integrate debt cash flows with a forecast liquidity worksheet;

D21 Enable drill-down from debt cash flow in a forecast liquidity worksheet to debt instrument;

D22 Support the attachment of one or more documents to each debt issuance;

D23 Support the automatic generation of confirmation letters for any event in the life cycle of a debt instrument;

D24 Enable the automatic electronic transmission of confirmation letters via e-mail to bank and/or internal e-mail addresses or e-mail distribution lists;

D25 Provide the ability to view and configure executive dashboard of various debt metrics;

D26 Support the tracking of all fees: such as issuance, commitment, drawn, and undrawn fees; provide debt service reports that identify any and all upcoming debt service over City defined timelines;

D27 Support inter-fund loans and all related cash flows and journal entries;

D28 Support the ability for users to copy or clone deals in order to facilitate data entry where debt terms and instruments are very similar;

D29 Enable the insertion of random cash flows to debt instrument to facilitate renegotiations and sinking funds.

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D30 Ability to Generate Accounting Transactions to be posted to GL in an specified layout

D31 Ability to interface with Oracle GL to keep the accounting segment values in sync.

Investment

The City’s Treasury Department is also responsible for managing the investment activities for the City, as well as certain Components and Special Revenue units. The primary purpose of the investment function is to preserve capital, maintain liquidity, and earn competitive returns on principal. The major types of investments the City engages in are fixed-income and cash equivalent, and most are invested on a short-term basis (less than one year). The most common of these investment types are:

• US Government Securities

• Agency Securities

• Money Market Pooled Funds guaranteed by US Government Securities

• Certificate of Deposits (CDs)

• Commercial Paper (CP)

• Repurchase Agreements

The new investment software would be used to help manage the City’s current investment portfolio and have the capacity to accommodate future investments.

At a minimum, the Software must be able to meet following criteria (but not limited to):

Instructions Complete the worksheet by placing an X in the most appropriate column for each criterion. The X's should represent the current state of a particular product or

MOD: Supported via modifications 3rd: Supported via third party solution FUT: Will be supported in a future release

Investment

I1 Archive all data related to investments allowing access to staff members;

I2 Migration of historic data relating to investments;

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I3 Track all position related information for investments (i.e. Product Type, CUSIP, Principal Amount, Interest Rate, Maturity Date…etc.);

I4 Synchronization of operating cash account to investment account with broker/dealer;

I5 Synchronization of cash flows to maturing investments;

I6 Calculate monthly accrued interest earnings for GL Posting;

I7 Calculate monthly gain/loss on investment for GL Posting;

I8 Provide static and ad hoc reporting functionality allowing user manipulation and drill-down ability;

I9 Query-based interface for data-mining purposes;

I10 Export/Import functionality using .csv,.xls,.pdf, .doc formats. enable configurable approval steps for purchase, interest earned, and gain/loss on investments;

I11 Query-based interface for data-mining purposes;

I12 Export/Import functionality using .csv,.xls,.pdf, .doc formats. enable configurable approval steps for purchase, interest earned, and gain/loss on investments;

I13 Generate settlement instructions that can be automatically routed to the bank for settlement;

I14 Enable the generation of net settlement instructions to the bank when multiple investment related cash flows have the same settlement instructions;

I15 Integrate investment cash flows with a daily cash position worksheet;

I16 Enable drill-down from investment cash flow in a cash position worksheet to the investment;

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I17 Integrate investment cash flows with a forecast liquidity worksheet;

I18 Enable the automatic electronic transmission of confirm letters via e-mail to bank and/or internal e-mail addresses or e-mail distribution lists;

I19 Enable the execution of a money market investment instrument from a cash position worksheet;

I20 Provide the ability to view and configure executive dashboard of various investment metrics;

I21 Support the ability to automatically generate emails of reports to interested parties on an automated and unattended schedule;

I22 Support the ability for users to copy or clone deals in order to facilitate data entry where investment terms and instruments are very similar;

I23 Enable the insertion of random cash flows to investment instrument to facilitate renegotiations and liquidations.

I24 Ability to Generate Accounting Transactions to be posted to GL in an specified layout

I25 Ability to interface with Oracle GL to keep the accounting segment values in sync.

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Cash Forecasting

The new Cash Forecasting software would be used to determine current liquidity and future positions based on known receivables and upcoming debt obligations for a minimum of 5 years into the future. Additionally the new software must have the functionality to create charts and graphs based on a variety of different data analysis.

Software must be able to meet the following criteria (but not limited to):

At a minimum, the Software must be able to meet following criteria (but not limited to):

Instructions Complete the worksheet by placing an X in the most appropriate column for each criterion. The X's should represent the current state of a particular product or

MOD: Supported via modifications 3rd: Supported via third party solution FUT: Will be supported in a future release

Forecasting

F1 Provide a variety of statistical forecasting options such as moving averages, periodical trends, linear regression, etc.;

F2 Accommodate user-defined forecast rules; ☐ ☐ ☐ ☐ ☐

F3 Model historical trends and create forecasts with different parametric inputs or hypothetical projections;

F4 Create projection templates that apply various rules and time periods;

F5 Predict short-term, mid-term, and long-term cash requirements;

F6 Support forecasting across multiple (unlimited number of) accounts;

F7 Allow user to view cash position at a summary level and then drill down to more detail;

F8 Permit manual override of input data; ☐ ☐ ☐ ☐ ☐

F9 Provide cash positions worksheets for modeling and planning

F10 Be able to forecast based on Inflows/Outflows from external source systems.

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F11 Be able to categorize/group inflows/outflows in bank statement lines based on "markers"/"descriptions" on the bank statement lines.

The respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

1.1 Proposed Project Approach and Implementation Methodology

Although a detailed approach format is included in the following sections, Respondents are expected to propose a best-industry methodology and solution and are encouraged to provide innovative ideas to meet the needs of City of Detroit in a timely manner. The proposed project plan shall adhere to an industry project delivery methodology. The Respondent shall describe the methodology in detail.

Respondents shall provide a detailed project plan and methodology that clearly demonstrates how their team will initiate, reengineer and automate the processes described in this RFP. Proposals must include a detailed work breakdown structure that conveys how work will be performed and communicated in an organization of similar size and complexity. The City of Detroit requires a managed implementation that accomplishes tangible deliverables by a date agreed to within a joint project task list and timeline.

The proposed approach and methodology shall include, but should not be limited to, the following sections.

1.1.1 Overview of the Implementation Methodology

The Respondent must agree to comply with the City of Detroit’s project delivery methodology for tracking progress and documents for the duration of the project. In addition, the Respondent will submit weekly status reports to the City of Detroit. These reports will include:

1. Work accomplished each week from the task list and timeline.

2. Updated GANTT charts.

3. Tasks for the next week from the task list and timeline.

4. List of deliverables for the current week and next week.

5. Status of risks or issues that affect delivery in accordance with the Provider task list and timeline.

6. Invoice requests and payment schedules

7. Other items relevant to project delivery.

Respondents should provide an implementation methodology and include:

1. Brief description of the project delivery methodology.

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2. Project phases.

3. Team roles.

4. Milestones for each phase and deliverables.

5. Quality delivery plans.

6. Test Policies and Processes.

7. Change Management Processes.

8. Training methodology.

9. Customer care processes and procedures.

10. Requirements traceability procedures.

1.1.2 8.1.2 Project Task List and Timeline

Respondents should provide a task list and timeline down to the resource level. This should include:

1. Phases, in accordance with the implementation methodology.

2. Milestones

3. Governance

4. Tasks

5. Assumptions, and

6. Dependencies with the City of Detroit delivery team.

The successful Vendor will be responsible for accurately estimating effort and presenting a comprehensive plan reflecting careful assessment of the requirements in this RFP document and related attachments.

1.1.3 8.1.3 Requirements Validation and System Design

Respondents should provide a detailed description of their approach to validating business and technical requirements, in order to design a system solution and related architecture that adheres to industry best practices and the current the City of Detroit’s technology environment. The City of Detroit expects this section to include at a minimum:

1. Business requirements validation checklist.

2. Technical requirements validation checklist.

3. System design validation checklist.

4. The City of Detroit responsibilities.

2.2. OPERATIONAL INFORMATION

Respondents are advised that simply indicating 'not applicable' for any Scope section is unacceptable; comprehensive justification must be provided in such cases. Furthermore, successful responses may be incorporated into the final executed contract.

Awarded Contractor(s) will work closely with City agency staff.

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The Respondent is expected to provide service in accordance with the terms of the contract executed under the rules, regulations, and supervision of the City.

2.3. TECHNICAL INFORMATION

City Data Standards The City is committed to centralizing and warehousing Data for the purpose of improving service delivery and enabling cross departmental analytics. The System must enable Data access, Data interoperability, warehousing of resulting Data, and adherence to City data standards which the City has provided to the Contractor for review.

Specifically, the System requires:

• We require access to all System data for automated data warehousing purposes, provided through at least one of the following machine-readable methods:

o Preferred: Direct database access, or access to a reporting database (ODBC-compatible) o Alternative: API access providing data in one or more of the following formats: JSON, CSV, or XML

• Full documentation of APIs (including field names and objects) and the database schema used by the application.

• Ability for City to programmatically update data within the System as needed via

API

• Any location-based data or platform utilizes the City’s base units geocoder, Base Units Database, and/or address Data standards as applicable.

• The ability for the City to use and govern Data as it deems necessary--centralizing it, porting it into other systems, and using it for additional and future organizational needs.

• Data collected, transferred and stored meet minimum standards to ensure confidentiality, integrity and availability.

• Data to meet compliance rules / regulations in order to ensure the sensitive digital assets are guarded against loss, theft and misuse. These rules come in a number of forms including applicable industry compliance / standards (i.e. HIPAA, PII, PCI- DSS, NIST, ISO), state or federal-level laws or even supra-national regulations.

• The System must have the capacity to store field-level metadata and display it in the user interface when appropriate

• API is able to provide Data in a JSON format.

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

• Respondents must demonstrate a minimum of five years of experience providing the services requested in the RFP for projects of similar scope and size through references listed in Attachment A.

• Respondents must provide most recent SOC1 and SOC2 reports.

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• Respondents must complete and include Attachment F Functional and Technical Requirements Questionnaire.

3.2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Proposal Evaluation Criteria Possible Points

1. Functional Capabilities (Cash visibility, Debt tracking, Investment Management and Cash Forecasting) 20

2. Capacity (Key staff, resumes, org chart, equipment) 10

3. ERP/Bank Connectivity (Secure Protocols, ERP integration) 20

4. Experience/Qualifications 20

5. Methodology/Approach/Implementation Schedule 20

6. Pricing 10

Total Points Possible 100

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information.) Valid CRIO http://www.michigan.gov/SIGMAVSS

Revised 08/21/2026 Page 14 of 22 certificate(s) for the Prime and/or Sub Contractor must be submitted with the bid response in order to be eligible for equalization credits)

Detroit Equalization Credits – Prime Contractor Possible Points

Detroit Headquartered Business 5 Detroit Based Business 2 Detroit Resident Business 5 Construction Workforce Investment Business (Construction over $1M) 3 Construction Workforce Development Business 3 Detroit Small Business 1 Detroit Micro Business Concern 2 Joint Venture 2 Mentor Venture 1

Construction Workforce Development and Construction Workforce Investment credits are applicable to High Impact Construction Projects (over $1M).

Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

The percentage of work will be determined by the budget allocated to the named CRIO certified contractor as a fraction of the overall project budget.

Detroit Equalization Credits – SubContractor Possible Points

Detroit Headquartered Business 5 x % of work Detroit Based Business 2 x % of work Detroit Resident Business 5 x % of work Construction Workforce Investment Business* 3 x % of work Construction Workforce Development Business* 3 x % of work Detroit Small Business 1 x % of work Detroit Micro Business Concern 2 x % of work

Maximum Points Possible 10 *Applicable to High Impact Construction Projects over $1 million.

3.5. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

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The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3, that are met will be factored positively into the overall score.

3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.8. PROTESTS

An actual or prospective bidder whose direct economic interest would be affected by the award of a contract, or by the failure to award a contract, has the right to protest any aspect of the solicitation, evaluation, or selection process of this City of Detroit procurement. All protests must be submitted in writing and received by the applicable deadline stated below.

Filing Deadlines Protest of solicitation terms. A protest challenging the terms of this solicitation must be received by the City no later than 4:00 p.m. EST on the business day prior to the scheduled solicitation closing date. Failure to meet this deadline waives the protester’s ability to challenge the terms of the solicitation.

Protest of contract award. Where this solicitation results in a contract award, a protest challenging the award must be received by the City no later than 4:00 p.m. EST on the fifth (5th) business day after the award. Failure to meet this deadline waives the protester’s ability to challenge the contract award.

How to Submit

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All protests must be submitted in writing through the designated procurement portal in which this solicitation was posted. Protests submitted by any other method will not be accepted. The City is not required to consider any material filed after the applicable protest deadline unless the Chief Procurement Officer specifically requests it.

Required Content of a Protest A protest must be in writing and must contain all of the following:

1. The protester’s contact information (name, business name, address, phone, and email).

2. The solicitation reference number.

3. A concise statement of whether the protester is contesting the terms of the solicitation or the award of the contract, including a description of the specific law, procurement policy, or guiding provision the City is alleged to have violated.

4. A detailed statement of the relevant facts underlying the protest, with supporting documents attached as necessary. This statement must indicate whether the protester is an actual or prospective bidder and must describe facts demonstrating the protester’s direct economic interest in the outcome.

5. Identification of any proposed action the protester recommends be taken, and the protester’s rationale for that action.

6. If submitted by an organization, the signature of an officer of that organization; otherwise, the signature of the individual bidder/protester.

7. The signature described above must appear immediately after the following declaration:

“I declare, under penalty of perjury and pursuant to MCL Section 750.423(s), that this protest is being submitted to protest the solicitation or contract award identified above, and for no other reason, and further, that I have reviewed the facts and circumstances contained within this protest, and they are true and accurate to the best of my information, knowledge and belief.”

Review and Decision The Chief Procurement Officer (CPO), or as delegated the Deputy CPO, has sole authority to respond to, decide, and act upon supplier protests. The City will render a written response to the protester within ten (10) business days of receipt. This period may be extended upon written notice by the CPO, in the CPO’s sole discretion, and the CPO may require the protester or other bidders to provide additional documentation or statements. The decision of the CPO is the final decision of the City.

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Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP:

Required Response Item

1. Attachment A – Respondent Questionnaire

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

2. Attachment B – Proposal Introduction and Solution / Approach Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

3. Attachment C – Pricing Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

4. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

5. Attachment D2 – Conditions of Award - Award Winners Only Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

6. Attachment E – Technical Services Contract Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

7. Attachment F –Functional and Technical Requirement Questionnaire

4.3. REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most

Revised 08/21/2026 Page 18 of 22 responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter.

Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

- Guides on how to register in EUNA

- Guides on how to submit a response to the solicitation

- FAQs

Contact Bonfire’s technical support in the portal for:

- Technical issues with the e-bidding portal

- Registration problems

- Help submitting responses through the system

Contact the City (eprocurement@detroitmi.gov) for:

- General procurement process questions

- City-specific requirements and policies

For Solicitation/Project-Specific Questions:

- Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA

Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

https://detroitmi.gov/suppliersupport https://detroit.bonfirehub.com/portal/support mailto:eprocurement@detroitmi.gov

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Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer.

Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS –

READ CAREFULLY

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is not authorization to begin work.

**Work commencing without issuance of the Purchase Order is subject to Payment Delays and/or Non-Payment **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date http://www.detroitmi.gov/Supplier https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

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• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

• The wording “Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order/Contract rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to the City's AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

5.6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

https://urldefense.com/v3/__https:/descmiworks.org/business-services/__;!!NcXZSU8rfchoEksI!efgwb7Az7YQ1WNYz08X3skt7ah9Lt0tZnoFrliM4GlUH9iYP4Dtz_l03Xya-8iVDi2esZRdC59m0O9Xl8DlelS4a5w$

Revised 08/21/2026 Page 21 of 22

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

5.8.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

5.8.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

Revised 08/21/2026 Page 22 of 22

RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Respondent Questionnaire Attachment B - Proposal Introduction and Solution / Approach Attachment C - Pricing Attachment D - Forms, Affidavits and Documents Attachment E - Technology Services Contract Attachment F – Functional and Technical Requirements Questionnaire

RFP Attachments List