4-LIB131171 RFB-FINAL.pdf

Bid Number LIB131171 Viridian Stadium Seating Replacement

Request for Bids

GENERAL BID REQUIREMENTS

1.0 PURPOSE / SCOPE:

Salt Lake County Contracts and Procurement, on behalf of Library Services “County”, invites your company “Bidder” to bid on providing the Replacement of the Telescopic Seating at the Viridian Event Center located at 8030 S 1825 W, West Jordan, UT 84088. Pricing will include the removal of the old, existing seating, and the furnishing of and installation of new 280 – 300 seat seating system (SEE Attachment 1 Specifications and Attachment 2 Pricing Schedule).

Minimum Qualifications:

Certification of insurance coverage and manufacturing experience of manufacturer.

Installer qualifications indicating capability, experience, and manufacturer acceptance.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids” (RFB) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFB shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (U3P) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFB document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the U3P system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 PRE-BID CONFERENCE or SITE VISIT:

A site visit will be held at date and time specified in U3P Bonfire. The location will be the Viridian Event Center located at 8030 S 1825 W, West Jordan, UT 84088.

Attendance is not mandatory, but it shall be the sole responsibility of the bidder to attend this site visit. Bidders not attending do so at their own risk. The written questions submitted, along with any other additional information pertaining to the clarification of specifications, will be discussed in detail at this site visit. Bidders should thoroughly familiarize themselves with this RFB document including specifications prior to attending the site visit. Verbal statements or information given at a site visit is not binding on the bidder or the County unless released in a Bid Addendum.

5.0 AWARD:

Salt Lake County may award bids and contracts to bidders through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Award will be to the responsive, responsible bidder submitting the lowest cost including delivery.

6.0 DELIVERY:

The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre-Paid.

Library Services does not have capacity to store any deliveries prior to the time the work will be performed.

7.0 WARRANTY:

Must include:

Manufacturer’s Standard Warranty Documents.

8.0 DEMONSTRATION and TRAINING:

A demonstration and training of the equipment being proposed by a bidder will be required after award for Library Services. The demonstration and training will be at the sole expense of the bidder. The demonstration and training will be held at the Viridian Event Center located at 8030 S 1825 W, West Jordan, UT 84088 at a date and time coordinated between the awarded vendor and Library Services.

9.0 SERVICE FACILITY:

Bidder shall have a service facility and personnel authorized to perform warranty work on the unit being bid on and maintain a parts inventory for that unit. Facility must be located within 25 miles of Salt Lake County.

10.0 REFERENCES:

Please include a written list of names and addresses of three (3) customers that are current users of the same equipment, product or goods as bid to which the bidder has furnished the same prior to this RFC. Failure to supply the County with said reference list or failure to supply the County with an explanation acceptable to Salt Lake County as to the absence of said list may render the bid non-responsive. Negative responses from references may cause this bid to be considered non-responsive (SEE Attachment 3 – References).

11.0 REQUIRED INSURANCE COVERAGE/POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE COVERAGE

Bidder agrees to secure and maintain the following required coverage and policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $3,000,000 general policy aggregate and $3,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

D. Inland Marine Installation Coverage (Installation Floater): Inland marine installation coverage insuring against direct physical loss or damage to equipment, materials, and related property associated with the storage, transportation, and installation of project components. Coverage limits shall be maintained at values commensurate with the replacement or installed value of the covered property.

Policy deductibles shall not exceed $5,000 unless otherwise approved in writing by the County. The Contractor shall be solely responsible for the payment of all deductibles.