4-LEAD PUBLIC SCHOOLS - RFP CIVIL ENGINEERING SERVICES FINAL.docx

REǪUEST FOR PROPOSAL:

CIVIL ENGINEERING SERVICES

RFP: LEAD/OPS-ENG-C/RFP001/2025/26

Proposals Due: March 27, 2026, at 5:00 PM CDT Proposals are to be submitted through LEAD’s online Bonfire Portal at:

https://leadpublicschools.bonfirehub.com/opportunities Primary RFP Contacts:

Mr. Paye Horton

RFP: LEAD/OPS-ENG-C/RFP001/2025/26

Contents

1. Project overview I. Purpose of Procurement LEAD Public Schools (“LEAD”) is soliciting sealed proposals from qualified architectural firms to provide full professional architectural and consultant coordination services for the renovation and conversion of an existing building located at 550 Metroplex Drive, Nashville, Tennessee, into a phased K–12 campus. The selected firm will provide comprehensive design services, code analysis, consultant coordination, Guaranteed Maximum Price (GMP)-ready construction documents, permitting, and construction-phase services in support of a two-phase campus delivery.

II. Background LEAD Public Schools operates public charter schools in Nashville, Tennessee serving students in grades K–12. The 550 Metroplex Drive campus represents a significant long-term capital investment intended to support approximately 1,250 students at full build-out. The Project involves adaptive reuse of an existing commercial facility and associated site improvements. The Project must be delivered within defined capital budget parameters. The selected Civil Engineer must demonstrate the ability to design within strict budget constraints and coordinate closely with the Architect and Construction Manager to support GMP procurement.

The project’s requirements are more fully described in Exhibit A, Scope of Services (SOS)

III. Project Overview Campus Summary The campus at full build-out will include approximately 64 instructional spaces; Elementary, Middle, and High School academic areas; gymnasium(s); cafeteria; auditorium; administration suites; NeST network offices; and associated support spaces. The Project requires full evaluation of site infrastructure necessary to support the campus at full build-out.

Project Phasing Phase I – Completion Target July 1, 2027. Phase I shall include site improvements necessary to support Elementary School occupancy and shared core facilities, including utilities, access, parking, and stormwater infrastructure sized to accommodate full campus build-out.

Phase II – Completion Target July 1, 2028. Phase II shall include any required site modifications to support full Middle and High School occupancy and construction-phase services with final occupancy support.

Phase I site infrastructure shall be designed to accommodate full campus build-out unless otherwise approved in writing by LEAD.

Existing Facility and Site Conditions The existing building is approximately 312,900 gross square feet (GSF) and consists of two stories. The total site area is approximately 17.83 acres. The property includes existing parking areas, internal drives, utility infrastructure, and stormwater management systems. The existing parking count is approximately 750 spaces (to be confirmed).

The current zoning designation for the property is CS, Commercial Services with Flood and Air Overlays.

Respondents shall assume full evaluation of the existing site and related infrastructure as part of their services, including assessment of utilities, fire access and fire flow, circulation, parking, grading, drainage, and stormwater systems necessary to support the full campus build-out.

IV. RFP Contact For the purposes of the procurement, the “RFP Contact” will be:

Name: Paye Horton Title: Procurement Specialist Email: procurement@leadpublischools.org

Bidders and their representatives are not permitted to contact any employees and or officers of LEAD Public Schools, other than the RFP Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the bidder and the rejection of the bidder’s proposal.

V. Owner-Provided Information LEAD anticipates providing existing architectural drawings, structural drawings, MEP drawings, roof report, environmental reports, survey, and geotechnical report. Respondents shall identify additional information required to perform services.

VI. Contract Term This agreement shall be Firm-Fixed Price only. The contract may be amended in writing by mutual consent of the parties.

VII. Instructions to Supplier By submitting a response to the RFP, the supplier acknowledges that the supplier.

a) Has read the information and instructions.

b) Agrees to comply with the information and instructions contained herein.

2. Definitions This RFP includes the following key terms:

Service Provider- A person, partnership, company or corporation which offers services as described herein in exchange for payment. Synonymous with contractor, respondent, proposer, bidders, seller, etc. herein.

Firm Fixed Price – a price which is not subject to any adjustment and included the entire base scope of services as presented in this RFP. Also referenced throughout as “FFP” Issuing Officer- A Procurement Professional designated in the procurement solicitation to Supplier’s only point of contact with the Department following the publication of a procurement solicitation until such time as the results of the procurement solicitation are announced.

3. Schedule of Events The following table outlines this solicitation’s schedule of events, which will be strictly adhered to unless dictated otherwise by LEAD and at its sole discretion. Failure to observe all events within the timeline could result in disqualification of a Service Provider’s response.

March 5, 2026, 10AM-1PM

4. Site Visit (Optional) An optional site visit will be offered for all prospective Proponents. While attendance is not mandatory, Proponents are strongly encouraged to participate to gain a comprehensive understanding of existing site conditions and project requirements.

The purpose of the site visit is to allow Proponents to:

• Examine current building and site conditions

• Review site constraints and potential challenges

• Gather measurements or observations relevant to proposal development

• Seek clarification regarding the scope of services Proponents who choose to attend must sign the official attendance sheet upon arrival. All questions arising from the site visit must be submitted in writing in accordance with the RFP’s communication protocol.

Date: March 4th-5th 2026 Time: 10 am- 2pm Location: 550 Metroplex Drive, Nashville, Tennessee

5. Submission of Proposal Proposal and Documentations must be submitted through the online Bonfire Portal at: https://leadpublicschools.bonfirehub.com/opportunities I. Proposal to be Submitted on Time Proposals that a Bonfire account is required. Visit the link for more details and to register as a vendor. Bidders should contact Bonfire at support@goBonfire.com for technical questions leading to submissions. Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 27, 2026 @ 5 PM CST. We strongly recommend that you give yourself sufficient time and at least one (1) day before Closing Time to begin the upload process and finalize your submission.

A. Proposals are to be submitted through LEAD’s online e-Procurement portal, Bonfire at https://leadpublicschools.bonfirehub.com/opportunities

B. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

C. LEAD assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the LEAD warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the LEAD be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. Failure of a Firm to provide information required in this RFP will result in disqualification. The Firm(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to LEAD’s needs and in the best interest of LEAD will be recommended for award of the Contract.

E. Submission Modifications: Firms will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking unsubmit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the bid opening.

Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

· Exhibit B, Fee Proposal Form

· Exhibit C, Suspension and Debarment Certification

· Exhibit D, Non-Collusive Affidavit

· Exhibit E, Authorization to Release Information

· Exhibit F, Insurance Requirements

· Licenses and Certifications (Including W-9) Insurance Certificate(s). If award is made, Firm shall provide an updated certificate which shall meet all requirements listed in this RFP including LEAD Public Schools being named as an additional insured.

II. Proposal Response Format Proposals must follow the designated format. Proposals not complying with this format may be considered non-responsive and may be removed from consideration on this basis.

Late submissions will not be accepted.

Each proposal should include the following items, in order:

1. Relevant Experience (20 Points):

Respondents shall provide detailed information demonstrating their experience with civil engineering services for K–12, higher education, public‑sector, or comparable institutional projects. Submissions shall include no fewer than three (3) and no more than five (5) relevant projects. For each project, provide the following in tabular form:

Required Information

a. Project name, location, and contact information, including:

1. Owner representative

2. Project Manager

3. Facility operator (if applicable)

b. Brief description of the project scope, including special site or infrastructure features.

c. Total site acreage and/or building square footage served by the civil scope.

d. Project status (completed, in progress, or phased).

e. Key professionals involved, including civil engineer(s), stormwater specialist(s), utility coordinator(s), and their roles.

f. Change order history, including:

g. Project timeline, including:

1. Date engaged

2. Date completed

3. Contractor responsible for construction

4. Client contact name and phone number

5. Estimated cost vs. final cost of civil scope (if available)

h. Litigation history related to civil engineering services for the past five (5) years, including status.

i. Terminations or dismissals within the past five (5) years, including explanation and resolution.

2. Stormwater and Utility Expertise (10 Points):

Respondents shall demonstrate technical expertise in stormwater management, hydrologic/hydraulic modeling, and utility coordination. Provide the following:

Required Information

a. Description of the firm’s experience with Metro Nashville stormwater regulations, including detention, water quality, EPSC, and SWPPP requirements.

b. Examples of complex stormwater systems designed by the firm, including:

• Detention/water quality facilities

• Redevelopment or adaptive reuse sites

• Sites requiring coordination with Metro Water Services c Description of utility evaluation and design experience, including domestic water, sanitary sewer, and fire service.

d. Identification of key technical staff, their credentials, and specific stormwater/utility expertise.

e. Summary of coordination experience with Metro Water Services, MNPD, MNFD, and other regulatory agencies.

3. Experience with Space adoptive Reuse (20 Points):

Respondents shall demonstrate experience supporting multi‑phase development and adaptive reuse of existing facilities.

Required Information

a. Description of at least two (2) projects involving phased site development or adaptive reuse.

b. Explanation of how the firm addressed:

c. Identification of lessons learned and how they will be applied to this project.

d. Description of the firm’s approach to evaluating existing site infrastructure and integrating new improvements.

4. Coordination Approach with Architect and Construction Manager (10 Points):

Respondents shall describe their approach to interdisciplinary coordination and communication.

Required Information

a. Description of the firm’s coordination process with architects, CMs, and subconsultants, including:

b. Examples of successful coordination on past projects with CM‑at‑Risk or CM/GC delivery.

c. Identification of project management tools used (e.g., BIM coordination, clash detection, scheduling platforms).

d. Description of the firm’s approach to early issue identification, including utilities, grading, stormwater, and circulation.

5. Ability to Meet schedule (10 Points):

Respondents shall demonstrate capacity and commitment to meet the required Phase I and Phase II deadlines.

Required Information

a. A project schedule showing major milestones, deliverables, permitting timelines, and construction‑phase support.

b. Description of the firm’s current workload, including:

c. Explanation of approaches, tools, or technologies the firm will use to ensure timely delivery, such as:

d. Description of the firm’s track record meeting aggressive schedules on similar projects.

6. Fee Proposal (30 Points) Respondents shall submit a complete Fee Proposal consistent with Exhibit B

Required Information Respondent Information

b. Lump Sum Fee for Phase I Civil Engineering Design Services

c. Lump Sum Fee for Phase II Construction Administration

d. Phase II – Design Services Fee

e. Phase II Construction Administration Lump Sum Fee:

f. Lump Sum Fee Traffic Impact Study

g. List of positions and hourly wages used in fee development

h. Reimbursable expenses, if any I. Exclusions

j. Total Proposed Fee Summary I. Withdrawal of Proposals At any time throughout the RFP process until the execution of a written agreement for provision of the Deliverables, a bidder may withdraw a submitted proposal. To withdraw a proposal, a notice of withdrawal must be sent to the RFP Contact and must be signed by an authorized representative of the proponent. LEAD Public Schools is under no obligation to return withdrawn proposals.

6. Evaluation and Award LEAD will conduct the evaluation of proposals and negotiations in the following stages:

I. Stage 1- Preliminary Stage I will consist of a review to determine which proposals comply with all of the mandatory submission requirements. If a proposal fails to satisfy all of the mandatory submission requirements, LEAD Public Schools will disqualify the bidder/proposal.

II. Stage II- Technical Evaluation The Technical Proposal will be evaluated using the following criteria and percentages distribution: 70% from the total score (On a 100-points scale, i.e. max 70 points obtainable for the technical offer).

III. Stage III- Financial Evaluation Financial Proposal will be evaluated only for bidders whose technical proposal achieved a minimum of 49 points of 70 (i.e. 70% of the max possible points) in the technical evaluation. The maximum number of points for the financial proposal is 30. The maximum number of points will be allocated to the lowest bid. Financial score for the other offers will be calculated in inverse proportion to the quoted price.

IV. Ranking The total score for each proposal will be the weighted sum of the technical score and the financial score. The Maximum score is 100 points.

Total Score = 70% Technical Score + 30% Financial Score Calculating financials Financial formula:

(Lowest Price ÷ Bidder’s Price) × 100

The top-ranked bidder will receive a written invitation to enter into direct contract negotiations to finalize the agreement with the LEAD Public Schools. In the event of a tie, the selected bidder will be the Bidder selected by way of coin toss.

7. Selection Criteria LEAD Public Schools will establish a selection committee who will evaluate and rate each Service Provider’s proposal, ultimately narrowing down responses to a shortlist which will culminate in the selection of top finalists. LEAD’s selection committee with a single score for each vendor to be averaged into the scores of the selection committee.

Finalist Service Providers will be required to participate in a presentation and interview process in which LEAD Public Schools will further inquire about the Service Provider’s qualifications and experience. Service Providers may also be asked to provide a brief overview of their organization, key personnel and explain how they would approach LEAD Public School’s expectations for high-quality service outcomes.

8. Contract Negotiation Process Any negotiations will be subject to the process rules contained in the Terms and Conditions of the RFP Process and will not constitute a legally binding offer to enter into a contract on the part of LEAD Public Schools or the Bidder, and there will be no legally binding relationship created with any proponent prior to the execution of a written agreement. Negotiations may include requests by LEAD Public Schools for supplementary information from the Bidders to verify, clarify, or supplement the information provided in its proposal or to confirm the conclusions reached in the evaluation, and may include requests by LEAD Public Schools for improved pricing or performance terms from the proponent.

I. Time period for Negotiation LEAD intends to conclude negotiations and finalize the agreement with the top-ranked Bidder during the Contract Negotiation Period, commencing from the date LEAD Public Schools invites the top-ranked proponent to enter negotiations. A Bidder invited to enter into direct contract negotiations should therefore be prepared to satisfy the pre-conditions of award listed in the RFP Particulars (Exhibit G), provide requested information in a timely fashion and conduct its negotiations expeditiously.

II. Failure to Enter into Agreement If the pre-conditions of award listed in (Exhibit G) are not satisfied or if the parties cannot conclude negotiations and finalize the agreement for the Deliverables within the Contract Negotiation Period, LEAD Public Schools may discontinue negotiations with the top-ranked proponent and may invite the next-best-ranked proponent to enter into negotiations. This process will continue until an agreement is finalized, until there are no more proponents remaining that are eligible for negotiations, or until LEAD Public Schools elects to cancel the RFP process.

III. Notification of Negotiation Status Other Bidders that may become eligible for contract negotiations may be notified at the commencement of the negotiation process with the top-ranked proponent.

9. Terms and Conditions of The RFP Process General Information and Instruction I. Bidder to Follow Instructions Bidders should structure their proposals in accordance with the instructions in this RFP. Where information is requested in this RFP, any response made in a proposal should reference the applicable section numbers of this RFP.

II. Proposal Language All proposals are to be in English only.

III. Insurance Coverage (See Exhibit F) IV. No Incorporation by Reference In the evaluation process, LEAD Public Schools may consider the Bidder’s past performance or conduct on previous contracts with other institutions.

V. Past Performance In the evaluation process, LEAD Public Schools may consider the Bidder’s past performance or conduct on previous contracts with other institutions.

VI. Information in RFP Only an Estimate LEAD Public School and its representative(s) make no representation, warranty, or guarantee as to the accuracy of the information contained in this RFP or issued by way of addenda. Any quantities shown or data contained in this RFP or provided by way of addenda are estimates only and are for the sole purpose of indicating to proponents the general scale and scope of the Deliverables. It is the proponent’s responsibility to obtain all the information necessary to prepare a proposal in response to this RFP.

VII. Cost of Preparing Responses Each response should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the response and participating in the procurement process is the sole responsibility of the supplier. LEAD Public Schools will not provide reimbursement for such costs.

VIII. Proposal to be Retained by LEAD Public Schools LEAD Public Schools will not return the proposal or any accompanying documentation submitted by a Bidder.

IX. No Guarantee of Volume of Work or Exclusivity of Contract LEAD Public Schools makes no guarantee of the value or volume of work to be assigned to the successful Bidder. The agreement to be negotiated with the selected Bidder will not be an exclusive contract for the provision of the described Deliverables. LEAD Public Schools may contract with others for goods and services the same as or similar to the Deliverables or may obtain such goods and services internally.

10. SPECIAL TERMS AND CONDITIONS

I. Purpose LEAD Public Schools Is requesting proposals from qualified firms to provide Architectural Services.

II. License Successful Bidders shall maintain in current status all federal, state, and local licenses and permits required by the operation of the business conducted by the Bidder.

III. Product Delivery Any item delivered that does not meet specifications or received in an unsatisfactory condition and is in a damaged or unusable condition must be picked up by the bidder immediately and replaced to LEAD’s satisfaction at no additional charge or issue full credit.

IV. Guarantees by the Successful Bidder(s) Bidder guarantees that equipment or material offered is standard, new and as required by the specifications. Every item delivered must be guaranteed against faulty material and workmanship for a period of at least one (1) year from the date of purchase. If during this period such faults develop, the successful bidder agrees to replace the item affected with coast to LEAD.

X. Delivery of Services Services must be received with time agreed by LEAD and the Bidder. LEAD shall make decisions as to compliance with contract services and time and their decisions shall be final. The items on this contract shall be delivered per the specifications and instruction.

XI. Local Representative Bidder shall always have a LOCAL field representative available during the contract period.

XII. Billing All billing notices must be sent to bills@leadpublicschool.org as shown on the purchase order(s). All invoices shall identify the specific item(s) being billed. Any purchase order issued by LEAD Public Schools will refer to the RFP number of this Solicitation.

11. Communication after Issuance of RFP I. Bidder to Review RFP Bidders should promptly examine all of the documents comprising this RFP and may direct questions or seek additional information in writing to the RFP Contact at procurement@leadpublicschools.org on or before the Deadline for Questions. Once the Deadline for Questions has passed, proponents will not be able to send messages. No such communications are to be directed to anyone other than the RFP Contact. LEAD Public Schools is under no obligation to provide additional information, and LEAD Public Schools is not responsible for any information provided by or obtained from any source other than the RFP Contact. It is the responsibility of the Bidder’s to seek clarification from the RFP Contact on any matter it considers to be unclear. LEAD Public Schools is not responsible for any misunderstanding on the part of the Bidder’s concerning this RFP or its process.

II. All New Information to Bidder by way of Addendum This RFP may be amended only by addendum. If LEAD Public Schools, for any reason, determines that it is necessary to provide additional information relating to this RFP, such information will be communicated to all Bidders by addendum. Each addendum forms an integral part of this RFP and may contain important information, including significant changes to this RFP. Bidders are responsible for obtaining all addenda issued by LEAD Public Schools.

III. Verify, Clarify, and Supplement When evaluating proposals, LEAD Public Schools may request further information from the Bidders or third parties in order to verify, clarify, or supplement the information provided in the Bidder’s proposal, including but not limited to clarification with respect to whether a proposal meets the mandatory technical requirements. LEAD Public Schools may revisit, re-evaluate, and rescore the proponent’s response or ranking on the basis of any such information.

IV. Notification of other Bidders Once an agreement is executed by LEAD Public Schools and a bidder, the other Bidders may be notified directly in writing and will be notified by public posting of the outcome of the procurement process.

12. Conflict of Interest and Prohibited Conduct I. Conflict of interest For the purposes of this RFP, the term “Conflict of Interest” includes, but is not limited to, any situation or circumstance where:

in relation to the RFP process, the proponent has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having, or having access to, confidential information of LEAD Public Schools in the preparation of its proposal that is not available to other Bidders; (ii) having been involved in the development of the RFP, including having provided advice or assistance in the development of the RFP; (iii) receiving advice or assistance in the preparation of its response from any individual or entity that was involved in the development of the RFP; (iv) communicating with any person with a view to influencing preferred treatment in the RFP process (including but not limited to the lobbying of decision makers involved in the RFP process); or (v) engaging in conduct that compromises, or could be seen to compromise, the integrity of the open and competitive RFP process or render that process non-competitive or unfair; or in relation to the performance of its contractual obligations under a contract for the Deliverables, the Bidder’s other commitments, relationships, or financial interests (i) could, or could be seen to, exercise an improper influence over the objective, unbiased, and impartial exercise of its independent judgement; or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations.

II. Disqualification for Conflict of Interest LEAD Public Schools may disqualify a Bidder for any conduct, situation, or circumstances, determined by LEAD Public Schools, in its sole and absolute discretion, to constitute a Conflict of Interest as defined above.

III. Disqualification of Prohibited Conduct LEAD Public School may disqualify a Bidder, rescind an invitation to negotiate or terminate a contract subsequently entered into if LEAD Public Schools determines that the Bidder has engaged in any conduct prohibited by this RFP.

IV. Prohibited Bidder Communications Proponents must not engage in any communications that could constitute a Conflict of Interest.

V. No Lobbying Bidders must not, in relation to this RFP or the evaluation and selection process, engage directly or indirectly in any form of political or other lobbying whatsoever to influence the selection of the successful proponent(s).

VI. Illegal or Unethical Conduct Bidders must not engage in any illegal business practices, including activities such as bid-rigging, price-fixing, bribery, fraud, coercion, or collusion. Proponents must not engage in any unethical conduct, including lobbying, as described above, or other inappropriate communications; offering gifts to any employees, officers and or other representatives of LEAD Public Schools; deceitfulness; submitting proposals containing misrepresentations or other misleading or inaccurate information; or any other conduct that compromises or may be seen to compromise the competitive process provided for in this RFP.

13. Past Performance or Past Conduct LEAD Public Schools may prohibit a supplier from participating in a procurement process based on past performance or based on inappropriate conduct in a prior procurement process, including but not limited to the following:

a) illegal or unethical conduct as described above.

The refusal of the supplier to honor its submitted pricing or other commitments; or any conduct, situation or circumstance determined by LEAD Public Schools, in its sole and absolute discretion, to have constituted an undisclosed Conflict of Interest.

14. Confidential Information I. Confidential information of Bidder A Bidder should identify any information in its proposal, or any accompanying documentation supplied in confidence for which confidentiality is to be maintained by LEAD Public Schools. The confidentiality of such information will be maintained by the LEAD Public Schools, except as otherwise required by law or by order of a court. Bidders are advised that their proposals will, as necessary, be disclosed, on a confidential basis, to advisers retained by LEAD Public Schools to advise or assist with the RFP process, including the evaluation of proposals. If a Bidder has any questions about the collection and use of personal information pursuant to this RFP, questions are to be submitted to the RFP Contact.

15. Procurement Process Non-Binding I. No Contract and No Claims This procurement process is not intended to create and will not create a formal, legally binding bidding process and will instead be governed by the law applicable to direct commercial negotiations. For greater certainty and without limitation:

a) this RFP will not give rise to any Contract A–based tendering law duties or any other legal obligations arising out of any process contract or collateral contract; and neither the Bidder nor LEAD Public Schools will have the right to make any claims (in contract, tort, or otherwise) against the other with respect to the award of a contract, failure to award a contract, or failure to honor a proposal submitted in response to this RFP.

II. No Contract until Execution of Written Agreement This RFP process is intended to identify prospective suppliers for the purposes of negotiating potential agreements. No legal relationship or obligation regarding the procurement of any good or service will be created between the proponent and LEAD Public Schools by this RFP process until the successful negotiation and execution of a written agreement for the acquisition of such goods and/or services.

16. Cancellation LEAD Public Schools may cancel or amend the RFP process without liability at any time.

17. Governing Law and Interpretation These Terms and Conditions of the RFP Process:

a) are intended to be interpreted broadly and independently (with no particular provision intended to limit the scope of any other provision). are non-exhaustive and will not be construed as intending to limit the pre-existing rights of the parties to engage in pre-contractual discussions in accordance with the common law governing direct commercial negotiations; and are to be governed by and construed in accordance with the laws of the State of Tennessee and the federal laws applicable therein.

Exhibits Exhibit A – Scope of Services Exhibit B – Fee Proposal Form Exhibit C – Suspension and Debarment Certification Exhibit D – Non-Collusion Affidavit Exhibit E – Authorization to Release Information Exhibit F – Insurance Requirements Exhibit G – Precondition for Award Exhibit H – Owner-Provided Documents List H2-Initial Block H3-Concepts Site Plan H4-Existing Building Documents

LEAD PUBLIC SCHOOLS

EXHIBIT A

SCOPE OF SERVICES (& DELIVERABLES)

1. SCOPE OF WORK

LEAD Public Schools desire to convert an existing 315,000 +/- square foot office building and convert it to a K-12 community education facility. The property is approximately 17.83 acres in size and is currently based zoned as Commercial Services (CS), which community education is a permitted use. Site scope to be included in the civil engineering design include but are not limited to the following:

· Existing vehicular access lanes adjacent to the building on the south and east sides will be utilized for student drop-off and pick-up zones.

· A TSSAA regulation sized soccer field with bleachers

· New athletics building including ticket sales, concession sales, storage, and restrooms.

· New Security building at Antioch Pike site entrance

· Secure bus parking near Antioch Pike

· Playground and Basketball court on north side of building

· Fire apparatus turn-around on north side of building

· Relocated shared site entrance with adjacent school property

· Security fencing of the entire site The Civil Engineer shall provide complete professional civil engineering services necessary to support full campus build-out. Services shall include coordination with the Architect, surveyor, geotechnical engineer, traffic engineer (if required), and all applicable regulatory authorities.

Architectural design, landscape architecture, and building systems design are specifically excluded from this scope.

Existing Conditions and Due Diligence The Civil Engineer shall:

· Review of available survey, environmental, and geotechnical reports

· Evaluate existing grading and drainage patterns

· Assess existing stormwater infrastructure

· Evaluate utility availability and capacity (water, sewer, fire service)

· Review fire flow capacity

· Identify deficiencies impacting current or future campus build-out

· Provide written recommendations for corrective action

Site Planning and Circulation

· The Civil Engineer shall prepare a coordinated site master plan reflecting full campus build-out, including:

· Parking layout

· Parent drop-off circulation

· Bus circulation and stacking

· Fire access lanes

· ADA-compliant routes

· Delivery and service access

· Emergency vehicle access

· All plans shall be coordinated with architectural site requirements.

Grading and Drainage The Civil Engineer shall:

· Prepare grading plans

· Prepare drainage area mapping

· Perform stormwater calculations in accordance with Metro Nashville Government requirements

· Evaluate existing detention facilities

· Determine adequacy of existing systems for full campus build-out

Stormwater Management The Civil Engineer shall:

· Prepare hydrologic and hydraulic calculations

· Design detention and water quality measures

· Coordinate with Metro Water Services

· Prepare Erosion Prevention and Sediment Control (EPSC) plans

· Support Stormwater Pollution Prevention Plan (SWPPP) documentation

· Assist with stormwater permitting and regulatory compliance

Utilities

· Evaluate and coordinate domestic water, sanitary sewer, and fire service capacity

· Confirm utility availability

· Coordinate required relocations

· Support connection permitting

· Coordinate with applicable utility providers and authorities

Traffic Analysis Unless otherwise directed by LEAD, the Civil Engineer shall:

· Prepare a Traffic Impact Study

· Coordinate with the Nashville Department of Transportation and Multimodal Infrastructure

· Analyze parent drop-off operations

· Evaluate bus stacking capacity

· Evaluate emergency vehicle access

· Provide recommendations for operational improvements

Permitting The Civil Engineer shall:

· Prepare and submit required civil permit documents

· Coordinate with applicable review agencies

· Respond to plan review comments

· Revise plans as necessary

· Support issuance of permits required to commence construction

Construction Phase Services – Phase I The Civil Engineer shall provide construction-phase services including:

· Attendance at coordination meetings as required

· Review of submittals related to civil scope

· Response to Requests for Information (RFIs)

· Review of change orders related to civil work

· Periodic site visits with written field reports

· Review of contractor pay applications related to civil work

· Stormwater compliance support

· Assistance with project closeout documentation

Phase II Services

· Provide required site modification design

· Update permitting documentation if required

· Provide construction-phase services similar to Phase I

· Support final campus occupancy documentation and certification

DELIVERABLES

Phase I Deliverables

· Site master plan

· Grading and drainage plans

· Stormwater calculations

· Detention design documentation

· Utility plans

· Traffic Impact Study

· Civil permit submission documents

· Coordinated construction documents suitable for GMP pricing

· Construction-phase services documentation

· Stormwater compliance documentation

Phase II Deliverables

· Updated site modification plans (if required)

· Updated permit documentation

· Construction-phase services documentation

· Final closeout certification documentation

OWNER-PROVIDED INFORMATION

LEAD anticipates providing:

· Survey information

· Environmental reports

· Geotechnical reports (if available)

· Available utility information

· Respondents shall clearly identify any additional information required to perform the services outlined herein.

Exhibit B

FEE PROPOSAL FORM

Civil Engineering Services 550 Metroplex Drive – Nashville, Tennessee

Respondent Name: ____________________________________________ Address: ____________________________________________ Primary Contact: ____________________________________________ Email: ____________________________________________ Phone: ____________________________________________

Respondent shall provide a firm fixed lump sum fee for Basic Services. Fees must include all labor, coordination, permitting support, and deliverables necessary to produce permit-ready and bid-ready civil engineering documents.

1. Basic Services – Lump Sum Fee by Phase

Basic Services shall be invoiced monthly based on percentage completion of each phase. No phase fee may be exceeded without prior written authorization from Owner.

2. Scope Assumptions (Required Disclosure) Respondent shall clearly state assumptions regarding: number of agency submissions included; stormwater design level (detention, water quality, underground systems, etc.); utility coordination; traffic impact analysis (included or excluded); grading limits; number of site revisions included; and coordination with architectural and landscape consultants.

3. Reimbursable Expenses (Not-To-Exceed) Printing/Reproduction: $________ Travel: $________ Application/Permit Fees (if applicable): $________ Other (Specify): $________ Total Reimbursables (NTE): $________ Reimbursables shall be billed at cost without markup unless otherwise stated.

4. Additional Services – Hourly Rates Principal Engineer: $________ Project Manager: $________ Civil Engineer: $________ Designer / CAD Technician: $________ Administrative: $________ Additional Services shall not be performed without prior written authorization from Owner.

5. Fee Confirmation Respondent confirms that Basic Services are proposed as a firm fixed lump sum; Reimbursables are proposed as Not-To-Exceed; scope assumptions are clearly identified; and no Additional Services shall proceed without written authorization.

Authorized Signature: __________________________ Printed Name: _________________________________ Title: _______________________________________ Date: _______________________________________

EXHIBIT-C

Suspension and Debarment Certification

1. Contractor Information Legal Business Name: __________________________________________ DBA (if applicable): __________________________________________ Address: ______________________________________________________ City, State, ZIP: ______________________________________________ Authorized Representative: _____________________________________ Title: _________________________________________________________ Phone: ________________________________________________________ Email: _________________________________________________________

2. Certification Regarding Suspension and Debarment In accordance with Executive Orders 12549 and 12689, and the regulations implementing them (2 CFR Part 180 and 2 CFR Part 200), the Contractor hereby certifies to the best of its knowledge and belief that:

1. The Contractor and its principals are NOT presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions involving federal funds by any federal department or agency.

2. The Contractor has not, within the past three years, been convicted of or had a civil judgment rendered against it for:

· Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction

· Violation of federal or state antitrust statutes

· Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property

3. The Contractor is not presently indicted or otherwise criminally or civilly charged by a governmental entity with any of the offenses listed above.

4. The Contractor has not, within the past three years, had one or more public transactions terminated for cause or default.

5. If the Contractor becomes aware of any information contradicting this certification, it will immediately notify LEAD Public Schools.

3. Lower‑Tier Covered Transactions If applicable, the Contractor agrees to require all subcontractors, vendors, and lower‑tier participants to provide the same certification before entering into any covered transaction.

4. Certification Statement By signing below, the Contractor certifies that the statements above are true, complete, and accurate. The Contractor understands that false statements may result in penalties, including termination of contract, suspension, or debarment.

Authorized Representative:

Name: __________________________________________ Title: ___________________________________________ Signature: _______________________________________ Date: ____________________________________________

CERTIFICATE OF NON-COLLUSION

Exhibit: D The undersigned certifies under penalties of perjury that this bid, or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Name of Individual submitting bid or proposal Date:

Signature of individual submitting bid or proposal

Name of business

LEAD Public Schools Exhibit- E

AUTHORIZATION TO RELEASE INFORMATION

1. Contractor / Vendor Information Legal Business Name: __________________________________________ DBA (if applicable): __________________________________________ Address: ______________________________________________________ City, State, ZIP: ______________________________________________ Phone: ________________________________________________________ Email: _________________________________________________________ Authorized Representative: _____________________________________ Title: _________________________________________________________

2. Purpose of Authorization The Contractor/Vendor hereby authorizes LEAD Public Schools (the “Owner”) to obtain, verify, and review information necessary to evaluate the Contractor’s qualifications, responsibility, and eligibility to provide goods or services. This may include, but is not limited to:

· Business registration and corporate status

· Insurance coverage and claims history

· Licensing and professional certifications

· Financial stability and creditworthiness

· Past performance and references

· Criminal background checks (if applicable to scope)

· Federal and state debarment status

· Compliance with regulatory or contractual requirements

3. Authorization to Release Information The Contractor/Vendor authorizes any individual, company, agency, or organization to release any Information requested to LEAD Public Schools in connection with this evaluation. This includes documents, records, reports, or verbal confirmations relevant to the Contractor’s business operations, performance, or compliance history.

The Contractor/Vendor further authorizes LEAD Public Schools to share this information internally with its employees, consultants, legal counsel, and evaluation committees as necessary for procurement or contract administration purposes.

4. Duration of Authorization This authorization shall remain valid for the duration of the procurement process and, if a contract is awarded, for the duration of the contract unless revoked in writing by the Contractor/Vendor.

5. Certification and Signature By signing below, the Contractor/Vendor certifies that:

· The information provided to LEAD Public Schools is true and complete to the best of their knowledge.

· They understand that providing false or misleading information may result in disqualification, contract termination, or other remedies permitted by law.

· They voluntarily authorize the release of information as described above.

Authorized Representative:

Name: __________________________________________ Title: ___________________________________________ Signature: _______________________________________ Date: ____________________________________________

MINIMUM INSURANCE COVERAGE REQUIREMENTS

Exhibit: F The vendor will be responsible for carrying and keep in force the following minimum insurance coverage for the duration of the contract/project.

· The “Description” section of the COI must read as follows: LEAD Public School, its officials, officers, employees and volunteers are named as additional insured per the general liability additional insured endorsement.

· The “Certificate Holder” section of the COI must read. LEAD Public Schools, 701 Executive Center Dr, Nashville, Tennessee 37027 A. Comprehensive General Liability Insurance