3-Site Visit Protocol.docx

LEAD Public Schools Site Visit Protocol Architectural & Civil Engineering Services 550 Metroplex Drive – March 4-5, 2026 & March 17, 2026

Dear Prospective Bidder, LEAD Public Schools invites your firm to participate in the optional site visit for the Architectural and Civil Engineering Services solicitation related to the redevelopment of 550 Metroplex Drive, Nashville, TN 37211. While attendance is not required to submit a proposal, firms are strongly encouraged to participate in order to gain a comprehensive understanding of existing building and site conditions.

The purpose of this visit is to provide architectural and civil engineering teams with an opportunity to evaluate current conditions, understand project constraints, and gather technical information that may support the development of a responsive proposal.

To ensure proper coordination and access, please submit the names of all representatives who plan to attend.

Please provide the requested information no later than 2:00 PM on March 3, 2026, by emailing procurement@leadpublicschools.org.

Required Attendee Information

1. Full Name of Representative 1:

2. Full Name of Representative 2:

3. Full Name of Representative 3:

(Continued as needed) We appreciate your cooperation and look forward to your participation in this important phase of the procurement process.

Sincerely, Paye Horton Procurement Specialist

Optional Site Visit Protocol

Architectural & Civil Engineering Services 550 Metroplex Drive Redevelopment Project**

1. Purpose of the Site Visit The mandatory site visit is designed to allow firms to:

• Assess existing structural, architectural, and civil conditions

• Review utilities, drainage, access points, and infrastructure

• Evaluate interior and exterior spaces relevant to the redevelopment scope

• Gather measurements, photographs, and technical data

• Clarify project expectations and constraints prior to proposal submission

2. Safety Requirements All attendees must comply with safety protocols. PPE is required, including:

• Closed‑toe shoes

• Additional protective gear as appropriate for facility conditions Attendees must follow all on‑site safety instructions provided by LEAD staff.

3. Location, Date, and Time Site:

550 Metroplex Drive Nashville, TN 37211

Date: March 4-5, 2026, March 17, 2026 Time: 10:00 AM CST to 1:00 PM CST Check‑In: Main entrance lobby

4. Site Walkthrough Agenda

• Project briefing and overview of redevelopment goals

• Guided walkthrough of interior and exterior areas

• Review of known site constraints and utility locations

• Non‑binding Question & Answer session

• All official clarifications will be issued in writing via addendum

5. Closing Guidance Thank you for your interest in supporting the redevelopment of 550 Metroplex Drive for LEAD Public Schools. All questions related to this RFP must be submitted using the designated Question & Answer form by the deadline specified in the solicitation. Verbal responses provided during the site visit are non‑binding.

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