4-JK26-32 Scope of Work.docx

JK26-32 Great American State Fair - Utah Pavilion Scope of Work

1. Introduction and Background As part of the celebration of the 250th Anniversary of the signing of the Declaration of Independence (America250), a master-planned celebration will unfold along the National Mall from the Capitol to the Washington Monument, featuring vibrant pavilions representing every U.S. state and territory. Pavilions, designed in a beaux-arts style, will showcase each state/territory's unique contributions. Nearby Anchor Pavilions will highlight national pillars such as Arts & Culture, Innovation + Technology, Faith & Family, Made in America, and Grown in America. Multiple stages will host a dynamic schedule of performances, from big-name talent, demonstrations, contests, and Showcases. Traditional fair elements, including rides, games, and classic food will add nostalgic charm. Throughout the Mall, towering, educational exhibits will tell the Story of America.

The Great American State Fair will take place on the National Mall in Washington, DC, between 14th Street and 3rd Street. It will be free and open to the public daily from Thursday, June 25 to Friday, July 10, with build-out dates from June 18-23. It is anticipated that 2 million+ visitors may come to enjoy the Great American State Fair from across the country and around the world.

Each state pavilion will have a 30x30 footprint (900 square feet). All planned activities must take place within the assigned structure. All external-facing elements will be provided by the central planning committee: a structurally sound pavilion with overhead protection, partially enclosed and partially climatized (air conditioning provided). Pavilions will be semi-open, with large doors oriented toward the center panels of the National Mall that will remain open during operating hours and closed overnight. Pavilions will be outfitted with basic needs such as power, ambient internal and external lighting, and a limited number of tables and chairs.

The Utah Department of Cultural and Community Engagement (CCE), the Utah Office of Tourism (UOT), and the Governor’s Office are working together to conceptualize and implement Utah’s pavilion for the Great American Fair. We are looking for a marketing/creative partner to assist in this effort. UOT will be the primary point of contact for the selected firm.

2. Scope of Work A. Planning and Conceptualization Develop a concept for Utah’s Pavilion that will welcome the world to explore what makes our state special and unique. This will include:

· Reviewing existing state assets from the Office of Tourism and Museum of Utah.

· Interviewing key stakeholders (CCE, UOT, and Governor’s Office).

· Developing a Creative Brief, with key messaging and visuals.

B. Design Design the assets for the pavilion, including:

· Imagery for printed visuals and structural elements.

· Writing and vetting text for all printed materials.

· Choice of materials that best fit the structural environment.

· Design specifications for all pavilion elements.

· Developing a budget that fits with existing funding.

C. Vendor Selection and Fabrication Oversee selection of vendors and fabrication of elements. This will include:

· Review and contracting of vendors.

· Budget management.

· Overseeing delivery of required elements by specified deadlines.

D. Pavilion Installation, Maintenance, and Tear-down Oversee installation and removal of pavilion design elements. This will include:

· Review and contracting of vendors and/or shipping.

· On-site management and approval of installation.

· Maintenance of design elements as needed through the display period.

· Removal and/or shipping of pavilion design elements.

*All sub-contracted vendors or independent contractors engaged for this project must be approved by CCE and UOT.

*Final approval of all creative elements and budget items will rest with UOT and CCE.

3 Requirements, Compliance, and Project Deliverables The vendor will work with CCE and UOT staff to outline and create pavilion creative elements, budget, and timelines. The firm will meet regularly with staff to collaborate, provide updates, and get approval for determined elements.

4 Project Timeline Week of March 23, 2026 - Contract executed April 5, 2026 - Conceptual design finalized April 15, 2026 - Pavilion design and budget finalized May 2026 - Fabrication June 18-23, 2026 - Pavilion installation and build-out June 25, 2026 - GASF public opening date July 10, 2026 - GASF public closing date and pavilion takedown

5. Project Budget The budget for all phases indicated above will be created in collaboration with the contracted firm and CCE/UOT staff and is estimated between $500,000 and $900,000. CCE/UOT will manage staffing of the pavilion during public hours, but please include any travel and staffing costs specifically related to installation and teardown within your quote.