4-IFB V2 Bid Sub Instr.pdf

Madison County Mass Transit District IFB Volume 2 of 5

Bid Submittal Instructions Page 1 of 2

VOLUME 2 BID SUBMITTAL INSTRUCTIONS

Bids will be publicly opened and read out loud at the bid deadline.

In the project’s Supporting Documents section of the Bonfire portal, the as-read bid tabulation will be posted within 24 hours of the bid deadline. The winning bidder and amount will also be publicly available in Bonfire once an award, if any, is made.

Public bid opening location: Madison County Transit Administration Building 1 Transit Way Pontoon Beach, IL 62040

BID DELIVERY AND ACCEPTANCE INFORMATION:

The Madison County Mass Transit District (the Owner) requires that bids be submitted electronically via the Bonfire portal at mct-act.bonfirehub.com. Bids will be time and date stamped by the Bonfire portal. Bids submitted in any manner other than through the Bonfire portal will not be accepted. As a condition of bid responsiveness, the following completed forms and requested information are required by the bid deadline. Bidder must use the Owner’s supplied forms.

FORMS THAT MUST BE IN PDF or EXCEL FORMAT AND UPLOADED TO THE BONFIRE PORTAL:

The following forms must be uploaded to the bonfire portal and be in the format as instructed in Bonfire.

Bidder must use the Owner’s supplied forms. These forms can be signed manually or electronically.

1. Solicitation and Offer Form. The person signing the bid on behalf of the bidder must be the duly authorized representative of the bidder and have the requisite authority to do so.

2. Schedule of Prices. Unit prices must be entered for each line in Bonfire’s electronic bid table. The Total Bid Price (Grand Total) will be automatically calculated. Estimated quantities are used for bid evaluation purposes. Payment to the Contractor will be made based on the actual quantity used multiplied by the Unit Price.

3. Bid Bond – Bidders shall furnish a bid guaranty in the form of a bid bond, or certified treasurer’s or cashier’s check issued by a responsible bank or trust company, made payable to the Madison County Mass Transit District. The amount of such guaranty shall be equal to five percent (5%) of the total bid price. If furnishing a check, the original check must be received in a sealed envelope by a member of the Owner’s procurement department prior to the bid deadline or the bid will be deemed non-responsive.

In submitting this bid, it is understood and agreed by bidder that the Owner reserves the right to reject any and all bids, or part of any bid, and it is agreed that the Bid may not be withdrawn for a period of [90] days subsequent to the opening of bids, without the written consent of the Owner.

It is also understood and agreed that if the undersigned bidder should withdraw any part or all of his/her bid within [90] days after the bid opening without the written consent of the Owner, or refuse or be unable to enter into this Contract as provided above, or refuse or be unable to furnish adequate and acceptable Performance and Payment Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided herein, it shall forfeit its bid guaranty to the extent the Owner’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security thereof.

It is further understood and agreed that to the extent the defaulting bidder's bid guaranty shall prove inadequate to fully recompense the Owner for the damages occasioned by default, then the undersigned bidder agrees to indemnify the Owner and pay over to the Owner the difference between the bid guarantee and the Owner’s total damages so as to make the Owner whole.

The bidder understands that any material alteration of the above of any of the material contained https://mct-act.bonfirehub.com/

Madison County Mass Transit District IFB Volume 2 of 5

Bid Submittal Instructions Page 2 of 2 herein, other than that requested will render the bid non-responsive.

4. Contractor Prequalification with IDOT. Bidders must be IDOT prequalified or use IDOT prequalified subcontracts for the work categories identified on the form. Bidder/subs must be prequalified at the time of the bid opening in order to be eligible to bid and work on this project. The form provided must be used to indicate the proposed company(s) that will be used to perform the respective work categories.

5. List of Subcontractors (including subs proposed for IDOT prequalified work) – The Owner’s approval of all subcontractors and supplier is required prior to contract award. The Owner will notify the bidder within a reasonable time if any of the proposed subcontractors will not be approved along with the relevant reasons. In order to assist the Owner in its evaluation of bidder’s qualifications, the bidder must supply to the Owner a detailed list of all proposed subcontractors.

6. References. Provide reference on the provided form unless the Bidder indicates with an “X” that they have performed services for the Owner within the last five years.

7. Requested Information. Provide the names and contact information for the primary contact for bidding purposes and the proposed project manager, plus any other information requested on the form.

REQUESTED INFORMATION THAT MUST BE ANSWERED IN THE BONFIRE PORTAL:

8. If any addenda to the solicitation have been issued, you will be asked to confirm your receipt of each addendum.

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Volume 2 BID SUBMITTAL INSTRUCTIONS