4-EXHIBIT B-Method of Compensation (Sample).pdf

DOT-RFP-24-4002-CO

EXHIBIT B – METHOD OF COMPENSATION

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State of Florida Department of Transportation

EXHIBIT B – METHOD OF COMPENSATION

(SAMPLE)

FOR

INDEPENDENT COST ESTIMATOR (ICE) SERVICES FOR

FLORIDA DEPARTMENT OF TRANSPORTATION,

DISTRICT FOUR OFFICE

PROJECT LOCATION: SR-869 & SR-9/I-95 ALONG SR-869 & I-95 CORRIDOR

FINANCIAL PROJECT NUMBERS 444201-2-62-01

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1.0 PURPOSE:

This Exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 ASSIGNMENT OF WORK:

The Department shall request Vendor services on an as-needed basis. Services to be provided on each work order will be initiated and completed as directed by the Project Manager. A "Letter of Authorization" will be issued for each work package scheduled.

3.0 COMPENSATION:

For the satisfactory performance of services detailed in Exhibit “A”, the Vendor shall be paid up to a Maximum Limiting Amount of $ 4,900,000.00. It is agreed that this amount will be the limit of all compensation due the Vendor for performance of the services described in Exhibit “A”. The Vendor shall not provide services that exceed the maximum limiting amount.

The total amount of this agreement is expected to be funded by multiple appropriations and the State of Florida’s performance and obligation to pay under this contract is contingent upon annual appropriation by the Legislature. The Department will provide written authorization (by Letter of Authorization (LOA) or with an email LOA) if and when funding is approved and encumbered for this contract.

Currently, $ 640,000.00 of the total amount has been approved and encumbered for this contract. Therefore, it is agreed that the Vendor will not be obligated to perform services nor incur costs which would result in exceeding the funding currently approved, nor will the Department be obligated to reimburse the Vendor for costs or make payments in excess of currently established funding. The Department will provide written authorization (by Letter of Authorization (LOA) or with an email LOA) if and when subsequent funding is approved and encumbered for this contract.

This is a Term Contract for an Indefinite Quantity whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. Execution of this Agreement does not guarantee that the work will be authorized.

4.0 PROGRESS PAYMENTS:

The Vendor shall submit monthly invoices (3 copies) in a format acceptable to the Department, plus supporting documentation required by Department. For the

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satisfactory performance of the services detailed in Exhibit “A”, payment shall be made at the unit rates in Exhibit “C”, for services provided, as approved by the Department. The unit rates shall include the costs of salaries, overhead, fringe benefits and operating margin. Payment for expenses shall be made on the basis of actual allowable cost incurred as authorized and approved by the Department. The invoice shall include documentation of man-hours provided and itemization of costs incurred (including receipts).

Invoices shall be submitted to:

Florida Department of Transportation Fort Lauderdale Construction

Attention: Mark J. Moshier, PE 5548 NW 9th Avenue

Fort Lauderdale, FL 33309

The Vendor has certified that ____% MBE/DBE utilization would be achieved for this contract. If MBE utilization was certified by the Vendor, an MBE payment certification form shall be submitted with each invoice to verify the MBE utilization.

If DBE utilization was certified, DBE payments are to be input each month at the following link: https://www3.dot.state.fl.us/EqualOpportunityOffice/bizweb/

New users reporting DBE payments will need to contact the FDOT Service Desk at FDOT.ServiceDesk@dot.state.fl.us to get a BizWeb user ID and password to access the application.

5.0 DETAILS OF UNIT RATES:

Details of Unit Rates for the performance of the Vendor's services set forth in Exhibit "A" — Scope of Services are contained in Exhibit "C" — Price Proposal, attached hereto and made a part hereof.

The Department agrees to compensate the Vendor for services performed under this agreement in the following manner:

1. Project Manager or Designee gives written approval by Letter of Authorization (LOA).

2. The rates submitted shall be for the entire contract.

Details of Unit Rates for the performance of the Vendor’s services set forth in Exhibit "A" are contained in Exhibit "C", attached hereto, and made a part hereof.

https://www3.dot.state.fl.us/EqualOpportunityOffice/bizweb/ mailto:FDOT.ServiceDesk@dot.state.fl.us

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6.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

7.0 FINANCIAL CONCEQUENCES

Failure to deliver the estimates for work packages within 10 calendar days of the mutually agreed delivery date shall result in a financial penalty of $1,000.00 per day (Unless a valid reason was communicated to and accepted by the Project Manager).

**END OF EXHIBIT B – METHOD OF COMPENSATION**