4-Evaluation Criteria GEN2132881Q1.pdf

EVALUATION CRITERIA

INFORMAL REQUEST FOR PROPOSAL

PROJECT SPECIALIST FOR SPANISH SPEAKING TRAVEL TRADE

1. Ability of Professional Personnel:

Identify the Vendor’s Project Specialist, including other key members of the team for this project. Provide the qualifications and relevant experience of the key team members and key staff that are intended to be assigned to this project. Include resumes for the project manager and all key staff described, as well as an organization chart showing Vendor’s managerial and staff structure. Provide any licenses, certifications, designations, and affiliations of the Vendor’s team. Identify which Team members will run project meeting(s).

2. Project Approach:

Describe the Vendor’s approach to the project. Provide the Team's methodology and recommended approach to research, considering the services described in the Scope of Work. Include specific team members and their responsibilities related to the following events/activities:

Provide details on how the vendor will coordinate Activities in Colombia:

• Colombian Association for Travel Agencies and Tourism (ANATO) Describe the Vendor registration approach which may include registration within another booth to save on costs or GFLCVB/Visit Lauderdale own booth.

Describe the Vendor approach to staffing which may include two Visit Lauderdale staff to attend with in-person specialist and up to three Visit Lauderdale partners (i.e., if booth space allows).

Provide proposed registration/booth space fees.

Provide proposed decoration fee for booth space.

Provide proposed fees for in-person representative to attend and coordinate, including all travels costs.

• Bespoke Colombian Sales Mission coordination for Visit Lauderdale and Partners Describe the Vendor’s approach to creating agenda, securing appointments with tour operators and travel advisors and secure venues for events in two to three cities within Colombia for up to two Visit Lauderdale Staff to attend with in-person specialist and up to three Visit Lauderdale partners.

Provide proposal and costs associated for Visit Lauderdale client events (i.e., for restaurant, private venue, etc.).

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

• Participation with Visit Florida Roadshow trainings and events with Brand USA or other similar organizations or partners.

• Vendor to provide proposal of other trade-related activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Visit USA Trainings and in person activities

Vendor to provide proposal of events and trainings for in-person representative to attend on behalf of Visit Lauderdale.

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Any other relative trade and Public Relations (PR) activities proposed.

Vendor to provide proposal of other trade-related or public relations activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from Colombia to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing Colombian operators, outbound to Greater Fort Lauderdale, along with current product available and current/ actual production numbers being updated every six months during contracted period.

Provide details on how the vendor will coordinate Activities in Argentina:

• Visit USA and Tour Operator in-person activities.

Vendor to provide proposal of events and trainings for in-person representative to attend on behalf of Visit Lauderdale.

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Participation with Visit Florida Roadshow trainings and events with Brand USA or other similar organizations or partners.

• Vendor to provide proposal of other trade-related activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

Provide proposed fees for in-person representative to attend and coordinate, including all travels costs.

• Bespoke Argentinian Sales Mission coordination for Visit Lauderdale and Partners

Describe the Vendor’s approach to creating agenda, securing appointments with tour operators and travel advisors and secure venues for events in various recommended within Argentina for up to two Visit Lauderdale Staff to attend with in-person specialist and up to three Visit Lauderdale partners.

Provide proposal and costs associated for Visit Lauderdale client events (i.e., for restaurant, private venue, etc.).

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

• Any other relative trade and public relations (PR) activities proposed.

Vendor to provide proposal of other trade-related or public relations activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

Provide proposed fees for in-person representative to attend and coordinate, including all travels costs.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from Argentina to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing Argentinian operators, outbound to Greater Fort Lauderdale, along with current product available and current/ actual production numbers being updated every six months during contracted period.

Provide details on how the vendor will coordinate Activities in Mexico:

• Activations/Trainings with Mexican tour operators and top agencies Vendor to provide proposal of events and trainings for in-person representative to attend on behalf of Visit Lauderdale.

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Participation with Visit Florida Roadshow trainings and events with Brand USA or other similar organizations or partners.

• Vendor to provide proposal of other trade-related activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Any other relative trade and public relations (PR) activities proposed.

Vendor to provide proposal of other trade-related or public relations activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from Mexico to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing Mexican operators, outbound to Greater Fort Lauderdale, along with current product available and current/actual production numbers being updated six months during contracted period.

3. Past Performance:

Describe prime Vendor’s experience on projects of similar nature, scope, complexity, and duration, along with evidence of satisfactory completion the past three (3) years. Specify which of the Vendor’s team is involved. If any of the Vendor’s projects have been or are agreements with state or local governments, include a copy of the agreement. Vendor should provide references for similar work performed to show evidence of qualification and previous experience. Refer to Vendor Questionnaire and submit as instructed.

Provide at least three (3) references for similar work performed to show evidence of qualifications and previous experience, from within the last three (3) years. References should be from contacts directly involved with vendor’s projects related to visual interactive experiences. References provided should be for services like those described in the Scope of Services. Vendor references and performance evaluations, if applicable, will be considered in evaluation of vendor’s past performance.

4. Vendor Workload:

Vendor will list all active projects that it is currently managing.

Describe the vendor’s approach in managing these projects along with Project Specialist for Spanish Travel Trade. Will there be any challenges for any of the listed projects? If so, describe how the vendor will deal with the projects’ challenges. Include your explanation of meeting “project specific” time and budget requirements and indicate whether the vendor is committed to meet these requirements.

Estimated Contract Budget: $99,900

5. Pricing:

Vendors are to submit pricing via BPRO. It is the Vendor’s sole responsibility to ensure their pricing is submitted and received electronically through BPRO by the end date and time specified in the solicitation.

The County will not consider pricing received by other means. Pricing submitted electronically in BPRO is a matter of responsiveness. Failure to complete and electronically submit pricing in BPRO shall determine the Vendor to be non-responsive to the solicitation pricing requirements.